IMPORTANT
This form should be completed by an officer of the relevant area and their manager, and forwarded to the Archives
Manager, prior to any records destruction. Where there is a reasonable likelihood that any of the records will be required for future litigation, the records should not be scheduled for destruction. Please read instructions overleaf before completing the form.
1. STAFF MEMBER’S DETAILS:
Name:
Faculty, Unit etc. :
Current location of records:
Date form completed:
2. RECORDS DESCRIPTION: Date Range Quantity RDA disposal class applied e.g. “Student files” or “Accounts Payable and Invoices” or “Staff files, Surnames A-
M” etc. Please use a new row for each separate category of records. Attach listing if necessary
3. AREA MANAGER’S SIGN-OFF
I, (Name:) e.g. 1999-2001
June 2003 etc.
Position: approve the destruction of the above records e.g. 3 shelf metres; 2 gigabytes etc.
Signature: Date of Approval:
Date Records Approved for Destruction:
Notes:
ARCHIVES OFFICE USE ONLY:
Name:
Signature:
Position: Archives Manager

1.
The area manager must verify (ref. Section 3) that the records have no ongoing value for administrative, audit, financial or legal reasons.
2.
If space provided (Section 2) is inadequate, or more complex series of records are to be disposed of (e.g. project files or subject correspondence files), attach a listing including titles and date range of contents of each file to this form.
3.
The completed form, together with attachments if any, may be faxed to 9905 9966 or emailed to archives@monash.edu
. Attachments to be initialled by authorisers.
4.
The Archives Manager will approve or reject the destruction of records and where appropriate will provide further advice regarding approved destruction methods or the process of transferring records to the Archives.
5.
Please seek assistance from the Archives Manager if you have any difficulties in completing this form.