For Office Use Only
SAF
SURUHANJAYA TINGGI NEGARA BRUNEI DARUSSALAM
HIGH COMMISSION OF BRUNEI DARUSSALAM
Date Received Form (Office Use only)
(STUDENTS UNIT)
35 – 43 Norfolk Square
London W2 1RX
SHIPMENT APPLICATION FORM
INSTRUCTIONS:
1.
2.
3.
4.
5.
6.
A.
Shipment Application Form must be submitted at SIX WEEKS OR ONE AND HALF (1.5) MONTH prior collection date and email
to shipment@upp.org.uk
All shipment is granted for the scholarship award session only and any delay or postponement will not be attended.
All boxes must be labeled clearly with full name and complete address in Brunei.
All boxes must be itemized by stating contents for easy reference.
To avoid unnecessary circumstances, the collection of boxes MUST be done at least ONE WEEK BEFORE the date of returning to
Brunei Darussalam. The Brunei Students Units will not be responsible for the boxes which are not collected on time.
Please refer below tips for shipment packing as guideline (Submit the Application Form, SAF without the Guideline pages).
STUDENT PARTICULARS
BSU Number
Full Name
Place of Study/ University
Programme Title
Sponsorship Start Date
Sponsorship End Date
Expected Date of Graduation
Please attach the supporting documents from the University
Complete Address in UK
Contact Numbers in UK
Post Code
Home:
Mobile:
Email :
Expected date of Return to Brunei
B.
SHIPMENT DETAILS
Shipment Allowances
Single
(40 ft3 / 1.13 m3)
With Spouse
(60 ft3 / 1.79 m3)
(please tick one only)
Approximate number of Boxes for Shipment:
 The Number can be different sizes from below measurement as long as overall total within 40 ft3 / 1.13 m3
 Please contact the shipment agent, if you require packing boxes.
No.
1
2
3
Box Size
Measurement
2 ft3 Carton(s)
Number of boxes
Approximate Volume (in ft3 )
19” x 19” x 10”
4
ft3
Carton(s)
19” x 19” x 20”
6
ft3
Carton(s)
19” x 19” x 30”
4
C.
Overall Total (no. of boxes MUST be accurate)
COLLECTION DETAILS (to be collected at least ONE WEEK BEFORE the date students returning to Brunei Darussalam).
Date of Collection of boxes


D.
PM
DESTINATION DETAILS
Complete Address in
Post Code
Brunei Darussalam
Contact Number in Brunei
E.
AM
Time : (please one only)
Collection of boxes is scheduled ONLY Monday to Friday
No collection on PUBLIC HOLIDAY
Home:
Mobile:
DECLARATION
I hereby declare that the information I have provided in this application form is TRUE and the documents attached are mine.
Date of Submission of this form to UPP:
Signature :
Authorized By
(for Director of Studies)
Signature:
Date:
FOR BRUNEI STUDENTS UNIT OFFICE USE ONLY
Shipping Company
©2015, Brunei Students Unit, 35-43 Norfolk Square London W2 1RX
Date Fax/Email
Confirmation date received from
Shipping Company
 0207 402 0045

shipment@upp.org.uk
www.upp.org.uk
TIMELINE FOR SHIPMENTS
AT LEAST ONE & HALF (1.5) MONTH OR SIX WEEKS BEFORE THE COLLECTION DATE
 Student
sends SAF
to UPP via
email at
shipment@
upp.org.uk
 UPP received Form &
record into UPP database.
 Application verified for
processing by Welfare
Officer (WO)
 Shipment Form (SAF) sends
to Shipping Company for
processing the request and
cc. to student’s email
address.




Shipment Company will email
the Shipment List Form for
the students to fill in.
Student communicates directly
with the assigned company to
discuss further on the date of
collection and no. of boxes.
Students who require boxes can
also request from the company
on their own expenses.
Students do the necessary
packing and labeling of boxes
(See the tips for packing &
labeling below).
One week
 Student email the Company
Shipping List Form to the
Company AT LEAST TWO
WEEKS BEFORE THE
COLLECTION DATE
(Note: the company needs
to make prior
transportation arrangement
for boxes.


Collection of boxes is
scheduled ONLY Monday
to Friday.
No collection on PUBLIC
HOLIDAY or Weekend
(Sunday/Saturday).
 The Boxes to be collected
by the Shipping Company
AT LEAST ONE WEEK
BEFORE THE
DEPARTURE to Brunei
Darussalam.
 UPP will not be
responsible for the boxes
which are not collected on
time.
 The student needs to be
available on the collection
day.
3 weeks
Two Weeks
TIPS FOR SHIPMENT PACKING
1.

2.


3.
USE DOUBLE WALL CARTONS
Use only double wall cartons whenever
possible. The cartons can be purchased
from local bar remover (British Association
of Removers) or any shipment agents.
FRAGILE ITEMS
Line the inside of the carton with bubble
wrap.
Wrap the fragile items individually each
piece.
PACK CARTONS TO MAXIMUM
CAPACITY

Always pack cartons to their maximum
capacity as cartons that are not full may
collapse or split during transit.

Do not leave remaining space in the
cartons, use a filler such as screwed up
newspaper so that the carton lid meets
resistance from the carton contents.
4.




5.


6.


USE APPROPRIATE CARTONS TO PACK
THE ITEMS
Use book cartons (mod 10’) - for books
Use medium size carton (mod 20') – for
mixture of clothes and books
Use linen carton (mod 30’) – for clothes
Maximum weight per carton – 30 kilos
SEAL CARTON EDGES
Ensure cartons are sealed with heavy duty
tape around the edges and centre for
security and help maintain the cartons
rigidity during shipment.
It is important that the cartons are packed
properly to ensure they arrive in good
condition.
LABELING OF BOXES
Use Stickers to label the boxes which
include the following:
(i) FULL NAME
(ii) BSU NO.
(iii) FULL ADDRESS IN BRUNEI
(iv) CONTACT NO. IN UK/BRUNEI
Put NOMBOR on the boxes
©2015, Brunei Students Unit, 35-43 Norfolk Square London W2 1RX
BOX NO. __________




STICKERS
NAME: _______
BSU NO.
FULL ADDRESS IN BRUNEI
CONTACT NO. IN UK & BRUNEI
 0207 402 0045
 admin@upp.org.uk
www.upp.org.uk