Framework Agreement for
Provision of Portable Appliance Testing
EFM3047-NW
1st April 2013 – 17th October 2014
Buyers’ Guide for Portable Appliance Testing
Awarded by:
North Western Universities Purchasing Consortium
In collaboration with:
APUC
CPC
LUPC
NEUPC
SUPC
HEPCW
Page 9 of 31
Portable Appliance Testing
Contents Page
Page 3
Foreword
Page 4
Using this Framework Agreement
Page 9
Award Criteria
Page 10
Scoring Summary
Page 11
Supplier Details – Calbarrie Compliance Services Ltd
Page 13
Supplier Details – Electrotest Services Ltd
Page 16
Supplier Details – Hawkesworth Appliance testing Ltd
Page 18
Supplier Details – Intersafe Ltd
Page 21
Supplier Details – Norwood Electrical (UK) Ltd
Page 24
Supplier Details – PHS Compliance Ltd
Page 27
Supplier Details – Safety Test UK Ltd
Page 30
Supplier Price Comparison
Page 33
Supplier Geographical Coverage
Page 34
Key Consortia Contacts
Version 2 DL August 2013
Page 2 of 33
Portable Appliance Testing
Foreword
1.
1.1
Introduction
This document gives a brief outline of the Goods and Services provided under the Provision of Portable
Appliance Testing framework agreement. The Framework covers the supply, installation, and removal, but has
not been limited to exact specifications so there is room for discussion of exact requirements.
2.
2.1
Awarded Suppliers
This framework agreement has been awarded to the following suppliers:
2.1.1
Calbarrie Compliance Services Ltd
Electrotest Services Ltd
Hawkesworth Appliance Testing Ltd
Intersafe Ltd
Norwood Electrical (UK) Ltd
PHS Compliance Ltd
Safety Test UK Ltd
3.
Framework Management
The Framework is managed by the NWUPC Ltd. Should you require any further details please contact:
David Lamb
Tel:
Email:
4.
4.1
Contracts and Training Manager at:
0161 234 8003
david.lamb@liverpool.ac.uk
Collaborative Partners
This Framework Agreement is currently supported by and open to the following consortia:
NWUPC
APUC
LUPC
NEUPC
SUPC
CPC
HEPCW
North Western Universities Purchasing Consortium
Advanced Procurement for Universities and Colleges
London Universities Purchasing Consortium
North Eastern Universities Purchasing Consortium
Southern Universities Purchasing Consortium
Crescent Purchasing Consortium
Higher Education Purchasing Consortia Wales
5.
5.1
Documentation
The ITT Documents for the Framework Agreement are available on GeM.
5.2
The General Terms and Conditions of the Framework Agreement are available on GeM.
5.3
The Special Terms and Conditions of the Framework Agreement are available on GeM.
Version 2 DL August 2013
Page 3 of 33
Portable Appliance Testing
Using this Framework Agreement
Call Off Procedure
1.
1.1
Introduction
If the Authority or any Other Contracting Body decides to source the Available Goods and Services through the
Framework then it will award its Goods and Services Requirements in accordance with the procedure in this
document (Call-Off Procedure) and the requirements of the Regulations and the Guidance.
2.
2.1
Award Procedure
If a Contracting Body can determine that:
2.1.1
its Goods and Services Requirements can be met by the Framework Supplier's catalogue of Available
Goods and Services as set out in Appendices 1 – 7 (as applicable dependent on Lot);
2.1.2
the Framework Supplier provides the most economically advantageous solution in respect of the
Contracting Body’s Goods and Services Requirements; and
2.1.3
all of the terms of the proposed contract are laid down in this Framework Agreement and the Call Off
Terms or Lease Agreement do not require amendment or any supplementary terms and conditions;
then the Contracting Body may place an Order in accordance with the Direct Ordering Procedure set out in
paragraph 3 below.
2.2
If all of the terms of the proposed contract are not laid down in this Framework Agreement and a Contracting
Body:
2.2.1
requires the Supplier to develop proposals or a solution in respect of such Contracting Body’s Goods
and Services Requirements; and/or
2.2.2
needs to amend or refine the Call-Off Terms or Lease Agreement Terms to reflect its Goods and
Services Requirements to the extent permitted by and in accordance with the Regulations and
Guidance;
then the Contracting Body shall place an Order in accordance with the procedures set out in paragraph 4
below.
3.
3.1
Direct Ordering Without a Further Competition
Subject to paragraph 2.1 above any Contracting Body ordering Available Goods and Services under the
Framework without holding a further competition shall:
3.1.1
develop a clear Statement of Requirements setting out its requirements for the Available Goods and
Services;
Version 2 DL August 2013
Page 4 of 33
Portable Appliance Testing
3.1.2
apply the Direct Award Criteria to the catalogue of Available Goods and Services for all Suppliers
capable of meeting the Statement of Requirements in order to establish which of the Framework
Suppliers provides the most economically advantageous solution; and
3.1.3
on the basis set out above, award its Goods and Services Requirements by placing an Order with the
successful Framework Supplier in accordance with paragraph 9 below.
Further Competition Procedure
4.
4.1
Contracting Body’s Obligations
Any Contracting Body ordering Available Goods and Services under the Framework through a further
competition shall:
4.1.1 develop a Statement of Requirements setting out its requirements for the Available Goods and Services
and identify the Framework Suppliers capable of supplying the Available Goods and Services;
4.1.2
refine the Call-Off Terms or Lease Agreement Terms to reflect its Goods and Services Requirements
only to the extent permitted by and in accordance with the requirements of the Regulations. This
could involve amending the weighting of award criteria, supplementing the award criteria with other
relevant criteria and/or removing criteria which are deemed by the OCB as not relevant. This process
should not materially change the conditions of the Framework Agreement. Such refinement could
include, but is not limited to, the following:
4.1.2.1 particular delivery timescales;
4.1.2.2 particular invoicing arrangements and payment profiles;
4.1.2.3 additional security needs;
4.1.2.4 incidental charges;
4.1.2.5 particular associated services, eg installation, maintenance and training;
4.1.2.6 particular mixes of quality systems and rates;
4.1.2.7 particular mixes of rates and quality;
4.1.2.8 where the terms include a price mechanism;
4.1.2.9 individual special terms (e.g. specific to the particular goods/services/goods and services that
will be provided to meet a particular requirement under the Framework Agreement);
4.1.2.10 e-procurement capability
4.1.3
invite tenders by conducting a further-competition for its Goods and Services Requirements in
accordance with the Regulations and in particular:
4.1.3.1 invite the Framework Suppliers to develop a proposed statement of work (covering Goods
and/or Services as applicable) setting out their respective proposals in respect of such
Contracting Body's Statement of Requirements (“Statement of Work”) and invite the
Framework Suppliers to submit a tender in writing for each specific contract to be awarded by
giving written notice by email to the relevant Supplier Representative of each Framework
Supplier;
4.1.3.2 set a time limit for the receipt by it of the tenders which takes into account factors such as the
complexity of the subject matter of the contract and the time needed to submit tenders; and
Version 2 DL August 2013
Page 5 of 33
Portable Appliance Testing
4.1.3.3 keep each tender confidential until the time limit set out in paragraph 0(b) above has expired.
4.1.4
apply the Further Competition Award Criteria to the Framework Suppliers’ compliant tenders
submitted through the further competition as the basis of its decision to award a Call-Off Agreement
and/or Lease Agreement for its Goods and Services Requirements;
4.1.5
on the basis set out above, award its Goods and Services Requirements by placing an Order with the
successful Framework Supplier in accordance with paragraph 9 which:
4.1.5.1 states the Goods and Services Requirements;
4.1.5.2 states the Statement of Work submitted by the successful Framework Supplier;
4.1.5.3 states the charges payable for the Goods and Services Requirements in accordance with the
tender submitted by the successful Framework Supplier; and
4.1.5.4 incorporates the Call-Off Terms or Lease Agreement Terms applicable to the Goods and
Services,
4.1.6
5.
5.1
5.2
provide unsuccessful Framework Suppliers with feedback in relation to the reasons why their tenders
were unsuccessful.
The Supplier's Obligations
The Supplier will in writing, by the time and date specified by the Contracting Body in accordance with
paragraph 3.1.3 provide the Contracting Body with either:
5.1.1
a statement to the effect that it does not wish to tender in relation to the relevant Goods and Services
Requirements; or
5.1.2
the Statement of Work and full details of its tender made in respect of the relevant Statement of
Requirements. In the event that the Supplier submits a Statement of Work, it should include, as a
minimum:
5.1.3
an email response subject line to comprise unique reference number and Supplier name, so as to
clearly identify the Supplier;
5.1.4
a brief summary, in the email, stating whether or not the Supplier is bidding for the Statement of
Requirements;
5.1.5
a proposal covering the Goods and Services Requirements.
5.1.6
[CVs of Key Personnel – as a minimum any lead consultant, with others, as considered appropriate
along with required staff levels;] and
The Supplier shall ensure that any prices submitted in relation to a further competition held pursuant to this
paragraph 5, shall be based on the Charging Structure and take into account any discount to which the
Contracting Body may be entitled as set out in Framework Schedule 3 (Charging Structure).
Version 2 DL August 2013
Page 6 of 33
Portable Appliance Testing
5.3
The Supplier agrees that:
5.3.1 all tenders submitted by the Supplier in relation to a further competition held pursuant to this
paragraph 5. shall remain open for acceptance by the Contracting Authority for ninety (90) Working
Days (or such other period specified in the invitation to tender issued by the relevant Contracting Body
in accordance with the Ordering Procedure); and
5.3.2
all tenders submitted by the Supplier are made in good faith and that the Supplier has not fixed or
adjusted the amount of the offer by or in accordance with any agreement or arrangement with any
other person. The Supplier certifies that it has not and undertakes that it will not:
5.3.2.1 communicate to any person other than the person inviting these offers the amount or
approximate amount of the offer, except where the disclosure, in confidence, of the
approximate amount of the offer was necessary to obtain quotations required for the
preparation of the offer; and
5.3.2.2 enter into any arrangement or agreement with any other person that he or the other person(s)
shall refrain from making an offer or as to the amount of any offer to be submitted.
6.
6.1
E-Auctions
One or more Contracting Bodies may use an electronic reverse auction to evaluate tenders and award a Call-off
Agreement or Lease Agreement as part of a further competition process. The Supplier shall comply with
documentation issued by the relevant Contracting Body in connection with the e-auction.
7.
7.1
No Award
Notwithstanding the fact that the Contracting Body has followed a procedure as set out above in paragraph 3,
4 or 5, the Contracting Body shall be entitled at all times to decline to make an award for its Goods and
Services Requirements. Nothing in this Framework Agreement shall oblige any Contracting Body to place any
Order for the Available Goods and Services.
8.
8.1
Responsibility for Awards
The Supplier acknowledges that each Contracting Body is independently responsible for the conduct its award
of Call-Off Agreements and/or Lease Agreements under the Framework and that the Authority is not
responsible or accountable for and shall have no liability whatsoever in relation to:8.1.1
the conduct of Other Contracting Bodies in relation to the Framework; or
8.1.2
the performance or non-performance of any Call-Off Agreements and/or Lease Agreements between
the Supplier and Other Contracting Bodies entered into pursuant to the Framework.
Version 2 DL August 2013
Page 7 of 33
Portable Appliance Testing
9.
9.1
Form of Order
Subject to paragraphs 2 to 8 above, each Contracting Body may place an Order with the Supplier by serving an
order in writing including systems of ordering involving facsimile, electronic mail or other on-line solutions.
9.2
The Contracting Body in placing an Order pursuant to paragraph 0 above shall enter a Call-Off Agreement
and/or Lease Agreement with the Supplier for the provision of Goods and Services referred to in that Order.
Version 2 DL August 2013
Page 8 of 33
Provision of Portable Appliance Testing
Award Criteria
6%
7%
4%
Pricing
Customer Requirements: operational Plan
Customer Requirements: Order & invoicing
Processing
21%
Customer Requirements: Start-up & Uptake
62%
Customer Requirements:Technical Support
Page 9 of 31
Portable Appliance Testing
Invitation to Tender
Scoring Summary
The final scores achieved by the suppliers are as follows:
Norwood Electrical (UK) Ltd
91.43
Electrotest Services Ltd
90.43
Safety Test UK Ltd
88.69
PHS Compliance Ltd
87.20
Hawkesworth Appliance Testing Ltd
85.34
Calbarrie Compliance Services Ltd
85.30
Intersafe Ltd
84.93
Version 2 DL August 2013
Page 10 of 33
Portable Appliance Testing
Supplier Details
1.
Calbarrie Compliance Services Ltd
Organisation Overview
Calbarrie Compliance has been trading within the Health & Safety and Compliance sector since 1970. Calbarrie
Ltd was incorporated in 2000 and became Calbarrie Compliance Ltd in 2012 following a merger with ECS
Compliance Services.
BS EN ISO 9001: 2008 Electrical Engineering Contracting
EAC code 19/28
CHAS Accredited,
2.
Contact Details
Address:
Barrington House
Cheltenham
Gloucestershire
GL51 9NN
Registration No:
06727566
Website:
www.calbarrie.com
Account Manager
The Account Manager responsible for the overall management of the contract, setting up the price files for all
members and marketing the Framework:
Name:
Job Title:
Office Telephone:
Email Address:
Allan Sapsed
Business Development Executive
01242 587 080
allansapsed@calbarrie.com
Name:
Job Title:
Office Telephone:
Mobile:
Email Address:
David Hale
Regional Manager
01270 524 871
07793 098 884
david.hale@calbarrie-cheshire.co.uk
Name:
Job Title:
Office Telephone:
Mobile:
Email:
Andy Pearson
Operations Manager
01270 524 871
07810 275 636
andy.pearson@calbarrie-cheshire.co.uk
Version 2 DL August 2013
Page 11 of 33
Portable Appliance Testing
Copy of the organisational chart is available by clicking on the icon below:
Calbarrie Structure
3.
Ordering Methods
Calbarrie Compliance Services Ltd can accept the following methods of ordering:
Method
Telephone Orders
Fax Orders
Email Orders
Postal Orders
Procurement Card
Dedicated Web Pages
4.
Invoicing & Payment
Calbarrie Compliance Services Ltd can accept the following methods of invoicing and payment:
Method
Paper Invoicing
Electronic Invoicing
Consolidated Invoicing
BACS Payment
Procurement Card
Cheques
5.
Agreement






Agreement

x




Cancellation Policy
Calbarrie do not have a cancellation policy. Should any works be cancelled – being one of the largest Inspection
and Testing companies in the UK we believe that we would have enough other work within the area to fall back
on.
6.
Pricing
The price list for Calbarrie Compliance Services is available by clicking on the icon below. These prices are fixed
for a period of 12 months from the start date of the Framework Agreement. . Prices exclude VAT.
Calbarrie Prices
Version 2 DL August 2013
Page 12 of 33
Portable Appliance Testing
Supplier Details
1.
Electrotest Services Ltd
Organisation Overview
Electrotest Services Limited are Inspection & Testing specialists and understand the challenges you face in
meeting the Health & Safety at Work Act and subordinate regulations and guidance; and how cost, disruption
and due diligence play a factor.
Our 22 years experience can help you through these challenges by providing professional comprehensive
services; tailored to your individual needs. Our business is focused on supporting and managing the needs of the
client, to exceed your expectations and deliver.
Each Specialist Division is fully accredited to deliver their service and provides expertise and experience in their
field.
Giving you the peace of mind and guarantee that all of your compliance needs are being provided in accordance
with all Regulatory Standards and Approved Codes of Practice.
ISO9001:2008
ISO14001:2004
OHSAS18001: 2007
ISO27001:2005
2.
Contact Details
Address:
Quality Management System
Environmental Management System
Health & Safety Management System
Information and Data Security Management System
Energy House
Burntwood Business Park
Attwood Road
Staffordshire
WS7 3GJ
Registration No:
2666115
Website:
www.electricalcerts.co.uk
Account Manager
The Account Manager is responsible for the overall management of the contract, setting up the price files for all
members and marketing the Framework:
Name:
Job Title:
Office Telephone:
Email Address:
Iain Challinor
Sales Director
01543 459 966
i.challinor@electrotest.uk.com
Name:
Job Title:
Office Telephone:
Email Address:
Patricia Pitt
Operations Director
01543 459 966
p.pitt@electrotest.uk.com
Version 2 DL August 2013
Page 13 of 33
Portable Appliance Testing
Name:
Job Title:
Office Telephone:
Email Address:
Melanie Shepherd
Sales Support
01543 459 966
m.shepherd@electrotest.uk.com or sales@electrotest.uk.com
Copy of the organisational chart is available by clicking on the icon below:
Electrotest Services
3.
Ordering Methods
Electrotest Services Ltd can accept the following methods of ordering:
Method
Telephone Orders
Fax Orders
Email Orders
Postal Orders
Procurement Card Level 1
Dedicated Web Pages
4.
Agreement





No
Invoicing & Payment
Electrotest Services Ltd can accept the following methods of invoicing and payment:
Method
Paper Invoicing
Electronic Invoicing
Consolidated Invoicing
BACS Payment
Procurement Card Level 1
Cheques
5.
Agreement






Cancellation Policy
Notice of cancellation is required within a minimum of 4 working days prior to scheduled visit. For
cancellations after this time the following charges will apply:3 working days prior – 25% of Order Value
2 working days prior – 50% of Order Value
1 working day prior – 75% of Order Value
Day of visit
- 100% of Order Value
All charges will be made at our discretion.
Version 2 DL August 2013
Page 14 of 33
Portable Appliance Testing
6.
Pricing
The price list for Electrotest Services Ltd is available by clicking on the icon below. These prices are fixed for a
period of 12 months from the start date of the Framework Agreement. . Prices exclude VAT.
Electrotest Services
Price List
Version 2 DL August 2013
Page 15 of 33
Portable Appliance Testing
Supplier Details
1.
Hawkesworth Appliance Testing Ltd
Organisational Overview
Hawkesworth Appliance Testing is the UK’s largest independent Portable Appliance Testing Company. We
specialise solely in Portable Appliance Testing and have done since 1993. We currently carry out 11.2 Million
tests per year at over 22,700 locations nationwide.
IS0 9001:2008
ISO 14001:2004
BS OHSAS 18001
Constructionline
CHAS
Safecontractor
NIC EIC
ECA
2.
Contact Details
Address:
Trafford Park Road
Trafford Park
Manchester
M17 1AN
Registration No:
5374162
Website:
www.hawktest.co.uk
Account Manager
The Account Manager is responsible for the overall management of the contract, setting up the price files for all
members and marketing the Framework.
Name:
Job Title:
Office Telephone:
Email Address:
Richard Robson
Account Manager
01845 521 786
r.robson@hawktest.co.uk
A copy of the organisational chart is available by clicking on the icon below:
Microsoft Word
Document
3.
Order Process
Hawkesworth Appliance Testing Ltd can accept the following methods of ordering:
Method
Telephone Orders
Version 2 DL August 2013
Agreement

Page 16 of 33
Portable Appliance Testing
Fax Orders
Email Orders
Postal Orders
Procurement Card
Dedicated Web Pages
4.
Invoicing & Payment
Hawkesworth Appliance Testing Ltd can accept the following methods of invoicing and payment:
Method
Paper Invoicing
Electronic Invoicing
Consolidated Invoicing
BACS Payment
Procurement Card
Cheques
5.





Agreement






Cancellation Policy
Cancellations must be made 2 working days prior to the scheduled start date for testing. Cancellation within 2
working days will result in a £100.00 cancellation fee.
6.
Pricing
The price list for Hawkesworth Appliance Testing Ltd is available by clicking on the icon below. These prices are
fixed for a period of 12 months from the start date of the Framework Agreement. Prices exclude VAT.
Pricing Matrix
Version 2 DL August 2013
Page 17 of 33
Portable Appliance Testing
Supplier Details
1.
Intersafe Ltd
Organisation Overview
Formed in 1995 Intersafe specialises in providing Electrical Testing solutions for a wide variety of organisations.
The initial focus for the company was to provide Portable Appliance Testing to blue chip companies. Following
the awarding and successful servicing of large contracts the company began to offer Fixed Installation Testing
services in 1999. Intersafe has offered Thermal Imaging services since 2004.
Steady growth over the past few years has enabled the Company to expand from our initial regional coverage in
Southern England offering services on a nationwide based. Our commitment to our customers is to provide high
value solutions at a competitive price that are tailored to our customer requirements. Our continuous
investment in the latest available technology allows us to provide the most efficient testing services possible and
with software that provide advanced management information.
ISO 9001:2008 since 2010
Professional / trade bodies’ membership
NICEIC - 031903000
SAFEcontractor - CO6677
CHAS
Constructionline - 114328
2.
Contact Details
Address:
Website:
Intersafe Ltd
Bramble House
Fareham
Hampshire
PO16 7JH
www.intersafe.co.uk
Account Manager
The Account Manager is responsible for the overall management of the contract, setting up the price files for all
members and marketing the Framework.
Name:
Job Title:
Office Telephone:
Email:
Adrian Pendle
Director
01329 222 370
Adrian@intersafe.co.uk
Name:
Job Title:
Office Telephone:
Email:
Angela Skelton
Sales Administrator
01329 222 370
angela@intersafe.co.uk
Version 2 DL August 2013
Page 18 of 33
Portable Appliance Testing
Organisational chart:
Adrian Pendle
Director
Neil Fisher
Phil Williams
Ashley Boyce
Qualified Supervisor
PAT Ops Manager
Business Development
Manager
Test Engineers
Test Engineers
Sales Administrator/
H &S Consultant
Accountants
Angela Skelton
Quality Audits
3.
Intersafe Ltd can accept the following methods of ordering:
Method
Telephone Orders
Fax Orders
Email Orders
Postal Orders
Procurement Card
Dedicated Web Pages
4.
Invoicing & Payment
Intersafe Ltd can accept the following methods of invoicing and payment:
Method
Paper Invoicing
Electronic Invoicing
Consolidated Invoicing
BACS Payment
Procurement Card
Cheques
5.
Agreement






Agreement






Cancellation Policy
After an order or instruction to proceed has been received by the supplier if the customer subsequently cancels
the whole or part of the order then a minimum charge of 10% of the total order price will be made.
Once a date to commence works have been agreed if the customer subsequently changes this date with less
than 2 weeks’ notice without the written agreement of the supplier then a minimum charge of 5% of the total order
amount will be made.
Version 2 DL August 2013
Page 19 of 33
Portable Appliance Testing
6.
Pricing
The price list for Intersafe Ltd is available by clicking on the icon below. These prices are fixed for a period of 12
months from the start date of the Framework Agreement. Prices exclude VAT.
Pricing Matrix
Version 2 DL August 2013
Page 20 of 33
Portable Appliance Testing
Supplier Details
1.
Norwood Electrical (UK) Ltd
Organisational Overview











Family run business
Set up in 1999
Carrying out nationwide electrical testing and inspection services
Portable Appliance Testing
Fixed Wire Testing
Emergency Lighting
Remedial Works
All electrical works
CRB Enhanced Checked engineers
Do not subcontract
Seaward and Fluke Test Instruments
NICEIC- 032788000
Constructionline- 94433
SAFEcontractor- TJ8713
Exor Management- TJ8713
ISO9001:2008 (UKAS)- awaiting certificate
2.
Contact Details
Address:
Registration No:
103 Ashby Road
Loughborough
Leicestershire
LE11 3AB
4592283
Website:
www.norwoodelectrical.co.uk
Account Managers
The Account Manager is responsible for the overall management of the contract, setting up the price files for all
members and marketing the Framework.
Name:
Job Title:
Mobile:
Office Telephone:
Email Address:
William Gundle
Operations Manager
07816 670 405
01509 611 120
William@norwoodelectrical.co.uk
Name:
Job Title:
Office Telephone:
Email Address:
Victoria Barlow
Operations Administrator
01509 611 120
Victoria@norwoodelectrical.co.uk
Version 2 DL August 2013
Page 21 of 33
Portable Appliance Testing
Name:
Job Title:
Office Telephone:
Email Address:
Andrew Basford
Financial Controller
01509 611 120
andrew@norwoodelectrical.co.uk
Name:
Job Title:
Office Telephone:
Email Address:
Jonathan Basford
Business Development Manager
01509 611 120
jonathan@norwoodelectrical.co.uk
A copy of the organisational chart is available by clicking on the icon below:
Organisational Chart
2012
3. Order Methods
Norwood Electrical (UK) Ltd can accept the following methods of ordering:
Method
Telephone Orders
Fax Orders
Email Orders
Postal Orders
Procurement Card
Dedicated Web Pages
Agreement




No

4. Invoicing & Payment
Norwood Electrical (UK) Ltd can accept the following methods of invoicing and payment:
Method
Paper Invoicing
Electronic Invoicing
Consolidated Invoicing
BACS Payment
Procurement Card
Cheques
5.
Agreement




No

Cancellation Policy
Either party reserves the right to cancel any contract with a 90 day written notice.
Version 2 DL August 2013
Page 22 of 33
Portable Appliance Testing
The company reserves the right to charge a cancellation fee if a job/site is booked in and then cancelled within
24 hours.
6.
Pricing
The price list for Norwood Electrical (UK) Ltd is available by clicking on the icon below. These prices are fixed for
a period of 12 months from the start date of the Framework Agreement. Prices exclude VAT.
Norwood Pricing
Matrix
Please note that PAT testing carried-out Monday to Friday inc. will be charged at the standard test rate of 0.65
per test.
PAT testing carried-out on Saturday will incur an additional cost of £12 per hour and PAT testing carried-out on
Sunday will incur an additional cost of £17 per hour.
Version 2 DL August 2013
Page 23 of 33
Portable Appliance Testing
Supplier Details
1.
PHS Compliance Ltd
Organisation Overview
PHS Compliance was originally formed as a lighting maintenance business, servicing the public sector and blue
chip retailers. Following the publication of the Electricity at Work Regulations (1989), we responded to customer
demand for guidance in the ever changing world of compliance legislation, attaining NICEIC accreditation for
portable appliance and fixed wire testing; the business has radically transformed to become one of the UK’s
leading dedicated compliance services specialists.
We have gained ISO9001 for our quality systems, ISO14001 accreditation for our environmental management
systems and our culture of safety certified with OHSAS18001 accreditation.
In 2010, we were added to the portfolio of PHS Group, giving us considerable financial backing and commenced
trading as PHS Compliance.
For the future, we plan to develop our route planning software further to provide contract-specific carbon data
to customers.
ACCREDITATIONS
Initial Registration
Certificate Number
Date
Organisation
2.
Expires/Annual
Renewal
UKAS ISO/IEC
17020:1998
0433
July 2008
December 2012
ISO9001:2008
130QMS001
June 1993
June 2015
ISO14001
130EMS001
July 2008
June 2015
OHSAS18001:2007
130HMS001
July 2008
June 2015
Contact Details
Address:
Registration No:
Compliance House
Golborne Enterprise Park
Kid Glove Road
Golborne
Warrington
Cheshire
WA3 3GR
3811230
Version 2 DL August 2013
Page 24 of 33
Portable Appliance Testing
Website:
www.phscompliance.co.uk
Account Manager
The Account Manager is responsible for the overall management of the contract, setting up the price files for all
members and marketing the Framework.
Region
Client
Manager
NWUPC /
North West
APUC /
Scotland
Contact Details
Internal
Support
07793968848
LynseyJones@phs.co.uk
07966102695
JohnBertram@phs.co.uk
Lynsey Jones
John Bertram
Contact Details
Mike Cuthbert
Mick Latham
01942290888 Option 3
MikeCuthbert@phs.co.uk
01942290888 Option 3
MickLatham@phs.co.uk
Organisational Chart:
Account Manager
Lynsey Jones
NWUPC
Client Manager
Lynsey Jones
APUC
Client Manager
John Bert ram
Int ernal Support
Mike Cut hbert
3.
NEUPC
Client Manager
Craig Leach
Int ernal Support
Mick Lat ham
SUPC
Client Manager
Kat ie Kear
Int ernal Support
Pet e Dolan
LUPC
Client Manager
Cris Vasanji
Int ernal Support
Pat rick Rice
HEPCW
Client Manager
Mags Bryant
Int ernal Support
Jodie Herbert
Int ernal Support
Alan Oliver
Order Process
PHS Compliance Ltd can accept the following methods of ordering:
Method
Telephone Orders
Fax Orders
Email Orders
Postal Orders
Procurement Card
Dedicated Web Pages
4.
Agreement




No
No
Invoicing & Payment
PHS Compliance Ltd can accept the following methods of invoicing and payment:
Method
Paper Invoicing
Electronic Invoicing
Consolidated Invoicing
BACS Payment
Version 2 DL August 2013
Agreement




Page 25 of 33
Portable Appliance Testing
Procurement Card
Cheques
5.


Cancellation Policy
Cancellations can be accepted verbally or in writing. For cancellation with more than 48 hours notice, there is no
expense to the customer as our planning department will be able to re-allocate resources to other projects in
this timescale. Cancellations received between 48 and 24 hours of work commencing shall incur a 50%
cancellation charge.
Cancellations received between 0 and 24 hours, or failure by the Company’s employees or agents to gain access
previously arranged, will incur a 100% cancellation fee as our planning team will be unable to reallocate resource
to a new or existing project but will have to pay the operative for the day.
In the event of an aborted visit, where the engineer has travelled to site but is being refused entry, we will follow
an escalation procedure in order to limit the instances of cost to the customer.
The operative will contact NWUPC’s dedicated Account Manager and advise of the access issue. The Account
Manager will immediately contact the Institution’s point of contact as advised in the purchase order to arrange
access. Should we fail, we will contact the NWUPC Contract Manager to inform them of the situation and
request assistance in gaining access. The operative will remain at the location for a maximum of 30 minutes to
allow the Contract Manager to contact the Institution and resolve the situation.
6.
Pricing
The price list for PHS Compliance Ltd is available by clicking on the icon below. These prices are fixed for a
period of 12 months from the start date of the Framework Agreement. Prices exclude VAT.
PHS Price List
Version 2 DL August 2013
Page 26 of 33
Portable Appliance Testing
Supplier Details
1.
Safety Test UK Ltd
Organisational Overview
As a well established E.C.A. approved company, we have specialised in Portable Appliance Testing for over 10
years, serving customers throughout the UK. We pride ourselves on our reputation for excellence and for
providing a first class service at a competitive price. We are here to help to ensure that you meet the current
requirements of Health and Safety Legislation. Our fully qualified engineers have a vast amount of experience
enabling us to provide an excellent standard of service to our customers.
We provide a fast, reliable and professional service to a wide range of companies, educational institutions,
landlords, health care providers and many other types of organisations. We also partner with facilities
management companies and electrical contractors who trust us to provide a fully managed service to their
clients.
We offer our Portable Appliance Testing services at a very competitive price with national coverage available.
We are committed to providing a quality service to our customers who continue to use us year after year. As
members of professional accreditation bodies, our customers can be confident that their work is being
undertaken to the highest standard as recognised by industry standards.
ISO 9001:2008 Accredited
Constructionline Approved - 95597
SafeContractor Approved – ZE2377
Exor Approved – ZE2377
Chas Approved
Electrical Contractors Association (ECA) – 1644285
Currently we are going through the NIC EIC approved contractor application scheme and will be approved prior
to commencement of this contract.
2.
Contact Details
Address:
Manor House
4 Ryecroft Court
Ryecroft Road
Frampton Cotterell
Bristol
South Gloucestershire
BS36 2HW
Registration No:
07002068
Website:
www.pattestbristol.co.uk
Account Manager
The Account Manager is responsible for the overall management of the contract, setting up the price files for all
members and marketing the Framework.
Name:
Mike Lawrence
Version 2 DL August 2013
Page 27 of 33
Portable Appliance Testing
Job Title:
Office Telephone:
Mobile:
Email Address:
Technical Contracts Manager
01454 778 565
07500 864 852
m.lawrence@safetytestuk.co.uk
Office Based Contact
Name:
Job Title:
Office Telephone:
Fax:
Email Address:
Marcus Newland
Senior Contracts Manager
01454 778 835
01454 778 565
m.newland@safetytestuk.co.uk
Accounts Contact
Name:
Job Title:
Office Telephone:
Fax:
Email Address:
Caroline Newland
Finance & Accounts
01454 778 835
01454 778 565
c.newland@safetytestuk.co.uk
A copy of the organisational chart is available by clicking on the icon below:
Organisational
Breakdown Chart
3.
Order Process
Safety Test UK Ltd can accept the following methods of ordering:
Method
Telephone Orders
Fax Orders
Email Orders
Postal Orders
Procurement Card
Dedicated Web Pages
4.
Agreement






Invoicing & Payment
Safety Test UK Ltd can accept the following methods of invoicing and payment:
Method
Paper Invoicing
Electronic Invoicing
Version 2 DL August 2013
Agreement


Page 28 of 33
Portable Appliance Testing
Consolidated Invoicing
BACS Payment
Procurement Card
Cheques
5.




Cancellation Policy
Safety Test UK Ltd operates a strict cancellation policy as follows:On Receipt of a valid Purchase Order from the appropriate authorising person(s) the client and Safety Test UK
Ltd have entered into an agreement to provide services, to a satisfactory and acceptable standard, for financial
remuneration in line with previously supplied and agreed costing.
Safety Test UK Ltd reserve the right to submit a Termination Claim if the following are not provided:
a. An acknowledged Notice of Termination from the client a minimum of five working days prior to
commencement of the works.
b. An acknowledged Purchase Order Amendment from the client a minimum of five working days
prior to commencement of the works.
If Safety Test UK Ltd deems it necessary to submit a Termination Claim the following information will be detailed
and a formal response is respectfully requested within 10 working days of submission:
c. Purpose of issuing the Termination Claim.
d. Information relating to the validity of the Termination Claim.
e. Estimated value of works.
f. Limit of liability based upon twenty five (25) percent of the estimated value of the works.
g. Additional losses (if applicable).
h. Submission date.
i. Response date.
In the event the client are able to supply mitigating circumstances i.e. detailed in the Safety Test UK Ltd “Force
Majeure” statement, that are duly considered and accepted the Termination Claim will be retracted and no
further liabilities will be pursued.
6.
Pricing
The price list for Safety Test UK Ltd is available by clicking on the icon below. These prices are fixed for a period
of 12 months from the start date of the Framework Agreement. Prices exclude VAT but include
Safety Test Prices
Version 2 DL August 2013
Page 29 of 33
Portable Appliance Testing
Repair Work
Estimated
average
number of
test per 8
hour day
Portable
Appliance
testing
250
£0.75
£0.50
250
£0.75
250
Minimum
Visual
Invoice
Check
value per
Only
site/report
Microwave
leakage
test
Replace
Fuse
£55.00
£2.50
foc
foc
foc
foc
£0.50
£55.00
£2.50
foc
foc
foc
foc
£0.65
£0.65
£30.00
£2.45
foc
foc
foc
foc
250
£0.86
£0.86
£108.00
£2.45
foc
foc
foc
foc
Hawkesworth
Appliance Testing Ltd
(Monday to Friday
9.00 to 5.00)
300
£0.64
£0.64
£50.00
£0.64
foc
foc
foc
foc
Hawkesworth
Appliance Testing Ltd
(Saturday and
Sunday)
300
£0.64
£0.64
£50.00
£0.64
foc
foc
foc
foc
Intersafe Ltd
(Monday to Friday
9.00 to 5.00)
225
£0.71
£0.59
£35.00
£1.50
foc
foc
foc
foc
Supplier
Calbarrie Compliance
Services Ltd
(Monday to Friday
9.00 to 5.00)
Calbarrie Compliance
Services Ltd
(Saturday and
Sunday)
Electrotest Services
Ltd
(Monday to Friday
9.00 to 5.00)
Electrotest Services
Ltd
(Saturday and
Sunday)
Version 2 DL August 2013
Change RePlug
terminate
Top
flex
Page 30 of 33
Renew
Flex
Comments
Portable Appliance Testing
Intersafe Ltd
(Saturday and
Sunday)
225
£0.71
£0.59
£35.00
£1.50
foc
foc
foc
foc
Norwood Electrical
(UK) Ltd
(Monday
to Friday 9.00 to 5.00)
240
£0.65
£0.50
£175.00
£2.50
foc
foc
foc
foc
Norwood Electrical
(UK) Ltd
(Saturday
and Sunday)
PHS Compliance Ltd
(Monday to Friday
9.00 to 5.00)
240
230
£0.65
£0.65
£0.50
£0.48
£175.00
£45.00
£2.50
£3.50
foc
foc
foc
foc
foc
foc
foc
In addition to the
individual testing charge
there is an additional
charge of £12 per hour for
Saturday work and Sunday
work an additional charge
of £17 per hour
foc
Renew flex up to 1 metre
will be foc check with the
supplier for cost if over 1
metre
For work on Saturday or
Sunday a minimum of 8
hours will be charged i.e
230 tests - To renew the
flex upto 1 metre in length
is foc if above this length
check with supplier
PHS Compliance Ltd
(Saturday and
Sunday)
230
£0.65
£0.48
£45.00
£3.50
foc
foc
foc
foc
Safety Test UK Ltd
(Monday to Friday
9.00 to 5.00)
450
£0.65
£0.55
£50.00
foc
foc
foc
foc
foc
Safety Test UK Ltd
(Saturday and
Sunday)
450
£0.65
£0.55
£50.00
foc
foc
foc
foc
foc
Version 2 DL August 2013
Page 31 of 33
Portable Appliance Testing
Geographical Coverage
Suppliers
Consortia
Calbarrie
Compliance
Services Ltd

NWUPC*
APUC*
NEUPC*
LUPC
SUPC
HEPCW*
CPC*
Electrotest
Services
Ltd
Hawkesworth
Appliance
Testing Ltd









































Intersafe
Ltd
No
No
No




No


Norwood
Electrical (UK)
Ltd
PHS
Compliance
Ltd
Safety Test
UK Ltd










































* Intersafe Ltd are unable to service the Channel Islands, East Midlands, Northern Ireland, North East England, North West England,
Scotland, Wales, West Midlands and Yorkshire
Version 2 DL August 2013
Page 32 of 33
Portable Appliance Testing
Key Consortia Contacts
David Lamb
Training and Contracts Manager
NWUPC Ltd
Albert House617 Bloom Street
Manchester
M1 3HZ
Barbara Munro
Procurement Manager
APUC Ltd
14 New Mart Road
Edinburgh
EH14 1RL
Tel: 0161 234 8003
Email: david.lamb@liverpool.ac.uk
Tel: 0131 442 8935
Email: bmunro@apuc-scot.ac.uk
Joyce Kadri
Contracts Officer
LUPC
Floor 2M
University of London Union
Malet Street
London
WC1E 7HY
Mark Hayter
Interim Head of Operational Procurement
NEUPC
c/o Leeds Innovation Centre
103 Clarendon Road
Leeds
LS2 9DF
Tel: 0207 863 1693
Email: jkadri@lupc.lon.ac.uk
Tel: 0113 344 3955
Email: m.r.hayter@leeds.ac.uk
Howard Allaway
Procurement Manager
HEPCW
University of Wales
King Edward VII Avenue
Cathays Park
CARDIFF
CF10 3NS
Tel: 02920 376 993
Email: h.allaway@wales.ac.uk
Andrew Grover
Contracts Manager
SUPC
First Floor Science and Technology Centre
University of Reading
Earley Gate
Whiteknights Road
Reading
RG6 6BZ
Tel: 0118 935 7081
Email: a,grover@reading.ac.uk
Adrian Davies
Contracting Manager
CPC
The University of Salford
Technology House
Lissadel Street
M6 6AP
Tel: 0161 295 2555
Email: a.davies@salford.ac.uk
Version 2 DL August 2013
Page 33 of 33