The Service
The Assessment Office offers an environment that ensures the security and integrity of all exams for NVC Faculty, and exceptional support for our students requiring approved special accommodations.
The Process
1. Complete the Exam Information Form on the reverse of this memo. The exam form is available on our website at: http://www.alamo.edu/nvc/testing-make-ups/
2. An Instructor MUST complete a Form for each exam: a. An Exam must be attached for each exam form with the exception of exams administered via the student portal. To ensure that the exam is administered appropriately, we ask that instructors fill out all exam forms completely. Please include any approved materials (notes, books, dictionaries, calculators, etc.) to be used by the student during the exam. b. An exam that requires proctoring more than 4 students, a Supplemental Form must be filled out, and attached to the Exam Information Form located on the website http://www.alamo.edu/nvc/testing-makeups/ c. Request to extend exam deadlines should be sent to nvc-assessment@alamo.edu, as our phone response may be delayed due to short staffing and peak registration. d. In an effort to ensure the integrity of each Exam, Instructors are required to submit Banner numbers on all students referred to the Assessment Office for testing.
3. ALL Exam Requests should be submitted to the Assessment Office, Cypress Campus Center, Room 207 or nvcassessment@alamo.edu. Exams must be included with completed forms AND received at least one day prior to the day student is to take test.
4. If special accommodations are required and approved through the Access Office, the form and exam should be
Delivery turned in at least 48 hours in advance. This will allow the Assessment Office ample time to arrange special accommodations.
1. The Assessment Office offers the following Exam Return options: a. Scanned and emailed or faxed. Delivery within 24-48 hours. b. Delivery/Drop-off. Deliveries are scheduled on Thursday only c. An instructor may Pick Up Exams in the Assessment Office located in the Cypress Campus Center,
Room 207
Schedule
In order to better serve the NVC community, the Assessment Office is offering exam proctoring on a walk-in basis during the following hours: SEE OTHER SIDE FOR SCHEDULE
Location
Cypress Campus Center, Second floor, Room 207
Please note that this service is intended for the use of faculty needing proctoring of make-up exams and special accommodations only. Instructors requiring arrangements for regularly scheduled exams should consult with their Academic Leaders.
For questions regarding the Exam Proctoring process, please contact Rosie Castillo at 486-4211.

ID:
(Office Use Only)
PLEASE READ ALL INSTRUCTIONS ON BACK & FRONT OF FORM.
I NSTRUCTIONS ON HOW TO ADMINISTER THE EXAM :
Picture ID is required for all exams
Is the student allowed to use any other material or item with the exam?
Calculator allowed? Yes No
MAKE-UP EXAM: ON-LINE EXAM:
SPECIAL ACCOMMODATIONS:
(If a student requires accommodations, it is the student’s responsibility to provide their letter of approved accommodations in order to utilize those accommodations.)
Exam Deadline Date:
Returning Exam: (Check One)
Notes allowed? Yes No
PICK UP MAILBOX/OFFICE EMAIL FAX
Book allowed? Yes No
Exam Title:
Other
Instructions:
Passcode:
**EXAM MATERIAL MUST BE ATTACHED AND
SUBMITTED PRIOR TO INTENDED STUDENT TEST DATE
Mailbox Location:
@alamo.edu
Email Address*:
*Only required when submitting the initial request this current semester
Alternate email:
(Faculty may provide alternate email for notifications)
Extended Deadline:
The Testing Office must be notified four working days prior to exam if student requires a private room or reader\scribe. It is the student’s responsibility to schedule for these accommodations.
GIVE FORM TO YOUR INSTRUCTOR APROX. 1 WEEK BEFORE
Start & End Testing Hours: EXAM DATE. PLEASE CHECK DEADLINES WITH INSTRUCTOR.
Monday
Tuesday
(Exam taken in Cypress Campus Center, Room 207)
8:30 AM to 4:00 PM
8:30 AM to 4:00 PM
Wednesday 8:30 AM to 4:00 PM
Thursday 8:30 AM to 6:00 PM
Friday 1:00 PM to 4:00 PM
Only approved items will be allowed in testing rooms. Coin return lockers (quarter) are available on a first come first serve basis for
Students MUST plan accordingly to personal belongings; purses, cell phones, books, etc. Lockers are not guaranteed. Testing staff will not be responsible for holding items. complete exam by the end of scheduled test times. (Please refer to testing times above)
EXAMS MUST BE COMPLETED IN ONE SITTING
Assessment & Testing Office, Campus Cypress Center 207 P: 210-486-4346 E: nvc-assessment@alamo.edu F: 210-486 9049
FOR OFFICE USE ONLY
LOGGED IN _____ TESTED _____ _____ _____ ____ RETURNED _____ DELIVERED/CLOSEOUT _____