THE
FLICKER
FILM
SOCIETY
OFFICIAL CONSTITUTION
UPDATED 04/09/14
TABLE OF CONTENTS
Article I. Name 3
Article II. Purpose and Objectives 3
Article III. Affiliation with UNCW Film Studies Department 3
Article IV. Adherence 3
Article V. Membership 4
Section 1. General Requirements 4
Section 2. Non-Exclusionary Membership Clause 4
Section 3. Categories of Membership 4
Section 4. Qualification and Privileges 4
Section 5. Removal Procedures 4
Section 6. Self Termination 4
Article VI. Advisor 5
Section 1. Qualifications 5
Section 2. Responsibilities 5
Article VII. Meetings 5
Section 1. Scheduling 5
Section 2. Order of Business 5
Section 3. Quorum 5
Article VIII. Officers 5-6
Section 1. Titles 5
Section 2. Duties 5
Section 3. Exceptions to Positions 6
Section 4. Removal 6
Article IX. Elections 6
Section 1. Timing 6
Section 2. Nominations 6
Section 3. Speeches, Debates, and Voting 6
Article X. Committees 6-7
Section 1. Executive Committee 6
Section 2. Standing Committees 6
Section 3. Ad-Hoc Committees 7
Article XI. Finances 7
Section 1. Dues 7
Section 2. Large Expenditures 7
Section 3. Petty Cash 7
Article XII. Amendments 7
Section 1. Notification 7
Section 2. Lobbying 7
Section 3. Voting on Amendments 7
Article XIII. Nonprofit Clause 7
Article XIV. Ratification Clause 8
Article I. Name
The name of this society shall be The Flicker Film Society.
Article II. Purpose and Objectives
1. Purpose
To create an atmosphere of hands-on learning within film and its surrounding industries.
2. Objectives
a) To provide a platform for aspiring filmmakers to develop skills, preparing
them for a possible career in the film industry, utilizing and teaching
content that may or may not be taught in classes in the UNCW Film
Studies Department.
b) To provide a medium for exposition of work produced by and in
association with the organization.
c) To provide opportunities for further development of skills, and in so,
expressing talent.
d) To contribute to a thriving independent film community at UNCW and the greater Wilmington
area.
e) To promote relationships between the faculty/staff and students of
different departments and organizations, most especially the art, music, and theater
departments, in a collaborative manner as to promote the evolution from
a simple society to a community of people working towards a common
goal—a fully professional product.
f) To produce several productions of varying lengths, shot both on digital
video and, if and when equipment becomes available, film stock.
g) To organize an annual short film festival, entitled Reel Teal Film Festival.
h) To provide film production related workshops for members.
i) To produce a frequenty updated blog on the Flicker Film Society website.
Article III. Affiliation with UNCW Film Studies Department
The Flicker Film Society shall be an official film organization affiliated with the
UNCW Film Studies Department. Both parties will support each other in the
following ways:
a) The UNCW Film Studies Department has the ability to support the Flicker
Film Society financially in whatever area that requires funding.
b) The executive officers of Flicker Film Society will elect a faculty advisor,
selected from within the UNCW Film Studies Department. That advisor
will act as liaison between the two organizations. See Article VI.
c) The Flicker Film Society is allowed to report news and information
regarding the UNCW Film Studies Department on its webisite.
Article IV. Adherence
This organization will adhere to all University rules, regulations and policies, as
well as to all local, state, and federal laws.
Article V. Membership
1. General Membership
Membership in this organization shall be open to enthusiastic, motivated and
engaged students and alumni of UNCW with an interest in film, writing, or other creative
aspirations.
2. Non-Exclusionary Membership Clause
It is the policy of UNCW and Flicker Film Society that this organization practices an open
membership policy for members of the university community without regard to age, color,
disability, national origin, race, religion, military service member or veteran status, or sexual
orientation. Membership and participation in this student organization must be open to all
currently registered students without regard to gender, unless exempt under Title IX.
3. Categories of Membership
Membership shall be determined by the chapter activity (attending meetings) and
payment of dues.
a) Active Membership shall be awarded in the case that an individual
wishing to seek membership has paid his/her dues and has attended at least 50% of the
semester's Flicker meetings, Reel Teal meetings, or special events since the member paid their
dues.
b) A member is no longer active in the case that an individual fails to pay dues for the current
pay period. Members are given four weeks to the date of their first Flicker affiliated meeting to
pay dues.
c) Alumnae Membership is awarded in the case that an individual has Active
Membership status upon graduation.
4. Qualification and Privileges
Voting qualifications are as follows:
a) Members must be in good standing and meet the following requirements:
1) Members must be currently enrolled at UNCW.
2) Members must have paid their dues to the organization.
b) Only Active Members are eligible to run for an executive position and may
vote in elections. No other membership classification grants the right to
run for a position or vote in any election.
5. Removal Procedures
Only with just cause may members of The Flicker Film Society be removed from
chapter membership. In order to approve the removal of a member of the
organization, a two-thirds (2/3) majority vote of officers must be attained.
6. Self Termination
Any member can discontinue membership by:
a) Submitting a brief letter of resignation. The membership terminates the
second the resignation is received.
b) Failing to pay dues for the current school year. In this instance, an email
will be sent by the Secretary to the individual member within a week of status
change, informing them that they are no longer a member of the organization.
Article VI. Advisor
1. Qualifications
A current faculty/staff member of the UNCW Film Studies Department shall be
the official advisor of The Flicker Film Society.
2. Responsibilities
The advisor shall serve as an available resource for the organization regarding the
coordination of activities in adherence to University, state, and national laws, the
promotion and encouragment of educational opportunities, or other needs.
The term length of the advisor shall be limited to one year and will be selected based
on interest and knowledge of the organization. An advisor may serve for more than
one term, and is invited to attend any and all meetings.
Article VII. Meetings
1. Scheduling
Meetings shall be held weekly during the academic year. Special meetings may
be called by the executive board if necessary. The meetings shall be called to order and
adjourned by regular parliamentary procedure.
2. Order of Business
Business shall be conducted according to the officers' discrestion.
Article VIII. Officers
1. Titles
The Flicker Film Society officers shall be the President, Vice President(s),
Operations Manager, Secretary, Treasurer, and Co-Media Managers.
2. Duties
a) The President provides leadership, runs meetings, and provides overall
direction for the campus chapter, appointing special committees and
committee chairs as needed. The President may choose to be involved in,
or run any of the committees he/she sees fit. The President may not run
more than one (1) committee at any given time, unless approved by an officer majority.
b) The Vice President assists the President in the management of campus
chapter affairs; he/she shall assume the duties of the President in his/her
absence, or at the Presidentʼs request. The Vice President also serves as chair
of the Reel Teal Film Festival committee. The President may serve as co-chair if
deemed appropriate. If the President declines, the position is opened to officers
and then club members (in that order).
c) The Operations Manager shall oversee and organize the distribution and maintenance
of Flicker Film Society’s equipment, as well as archive the club’s media, which includes,
but is not limited to: DVDs, CD, tapes, and books.
d) The Secretary maintains membership records, conducts correspondence
with members and others, issues announcements, updates the Sharepoint and prepares
minutes
of all meetings. In addition, the Secretary issues notices of membership status
changes and keeps records of active members.
e) The Treasurer receives and disburses funds and manages the financial
affairs of the campus chapter, keeping physical records of every
transaction. The Treasurer also approves large expenditures as defined in
Article XI, Section 2.
f) The Co-Media Managers are responsible for updating Flicker-related media, such
as the website, blog, Twitter, and Facebook accounts.
They also plan events outside of Flicker meetings designed to increase member
involvement and interactivity, such as video races, fundraisers, and movie nights, and
make sure that event information and deadlines can be accessed through multiple media.
Co-Media Managers must maintain communication with each other in order to divide
and coordinate their duties effectively. A non-officer may be appointed to serve as blog
editor by a Media Manager if both decline the position.
3. Exceptions to Positions
Two (2) Vice Presidents may be elected in order to alleviate some of the
responsibilities dictated to them. The Secretary and Treasurer may also be
combined. These exceptions only go into effect if a member proposes either
motion with a valid reason, the motion is seconded, and a vote of “yay” or “nay” is
held resulting in a unanimous “yay.”
4. Removal
Officers may be removed from office for failure to carry out the duties of the office
by a two-thirds (2/3) majority vote of the officers. A vote shall not be
taken unless at least one (1) member can provide sufficient evidence that the
officer is failing in his/her duties.
Article IX. Elections
1. Timing
A majority vote of the members present, shall determine the election of the officers. Elections
shall take place at the general assembly meeting of the members. The President, the Vice
President, the Operations Manager, the Secretary, the Co-Media Managers, and the Treasurer
shall be elected yearly at the start of the spring semester
and will serve a year-long term, beginning at the start of the following fall
semester (or summer semester, if the elected officer so wishes).
2. Nominations
Open nominations shall take place the week prior to the election date set by the
executive committee.
3. Speeches, Debates, and Voting
Speeches and debates shall take place at the meeting of the week of the
election, and officers shall be selected by secret ballot following the completion of
the speeches and debates. Nominees are allowed no more than three (3)
minutes for their speech, and no more than three (3) minutes to respond to a
question or to a rebuttal during debate.
Article X. Committees
1. Executive Committee
a) The Executive Committee shall consist of the five(5) to seven (7) executive officers:
President, Vice President(s), Operations Manager, Secretary, Treasurer,
and Co-Media Managers. On a bi-monthly basis, minimum, the
Executive Committee shall meet to discuss issues pertaining to the
chapter. All Executive Officers are required to attend these meetings,
barring schedule conflicts.
b) The Advisor is required to attend at least one (1) meeting per semester.
2. Standing Committees
The Flicker Film Society shall have the following Standing Committees:
Fundraising and Reel Teal Film Festival. Members sign
up for those committees that interest them. A designated Executive Officer
serves as an advisor chairperson for each committee.
3. Ad-Hoc Committees
Ad-Hoc Committees shall be set up as needed by the campus chapter, only if
they have been approved by the Executive Committee.
Article XI. Finances
1. Dues
Dues shall be paid in order to enter into the society. Dues shall be set at the
second meeting at the start of each school year.
2. Large Expenditures
Expenditures in excess of one hundred dollars ($100) shall be approved by a
two-thirds (2/3) majority vote of the Executive Committee. The Flicker Film
Society funds account shall have two signatures (The President and the
Treasurer) for check writing and withdrawals and conform to all University and
SGA rules and regulations.
3. Petty Cash
Petty Cash shall be defined as any amount of expenditure whose total sum is
less than one hundred dollars ($100). Petty Cash expenditures are to be
approved and processed by the Treasurer.
Article XII. Amendments
1. Notification
All proposed amendments shall be submitted to the Executive Committee. The
Executive Committee shall notify the membership at the following meeting of the
proposed amendment both verbally and in writing.
2. Lobbying
Members shall have the opportunity to lobby for or against any proposed
amendment at the meeting following notification.
3. Voting on Amendments
a) Voting shall take place immediately after all members have had a chance
to lobby.
b) A two-thirds (2/3) vote of the Excecutive Officers shall be required for
adoption. In the event of a voting tie, the President will cast the deciding
vote.
Article XIII. Nonprofit Clause
The Flicker Film Society is organized exclusively for charitable, religious,
educational, or scientific purposes, including, for such purposes, the making of
distribution to organizations that qualify as exempt organizations under section
501 (c) (3) of the Internal Revenue Code of 1954.
No part of the net earnings of the organization shall inure to the benefit of its
members, directors, officers, or other persons except that the organization shall
be authorized to and empowered to pay reasonable compensation for services
rendered and to make payments and distributions in furtherance of the exempt
purposes of the organization.
In the event of dissolution, the residual assets of the organizations will be turned
over to one or more organizations with similar purposes or to one or more
organizations described in section 501 (c) (3) of the Internal Revenue Code of
1954.
Article XIV. Ratification Clause
This document, being a Constitution for The Flicker Film Society, shall take effect
upon the signatures of all officers.
All modifications hereafter are considered amendments and shall only be
considered if in compliance with Article XII of this Constitution.
_______________________ ________________________ ______________________
(Print)
(Signature)
(Date)
The Flicker Film Society President
_______________________ ________________________ ______________________
(Print) (Signature) (Date)
The Flicker Film Society Vice President
_______________________ ________________________ ______________________
(Print)
(Signature)
(Date)
The Flicker Film Society Operations Manager
_______________________ ________________________ ______________________
(Print) (Signature) (Date)
The Flicker Film Society Secretary
_______________________ ________________________ ______________________
(Print) (Signature) (Date)
The Flicker Film Society Treasurer
_______________________ ________________________ ______________________
(Print) (Signature) (Date)
The Flicker Film Society Co-Media Manager
_______________________ ________________________ ______________________
(Print) (Signature) (Date)
The Flicker Film Society Co-Media Manager