Minutes
Village of Orchard Park
Board of Trustees
The regular meeting of the Board of Trustees of the Village of Orchard Park was held on
Monday, April 13, 2015 in the Municipal Center, 4295 South Buffalo Street, Orchard
Park, New York. Mayor Clinton called the meeting to order at 7:00 p.m. with the Pledge
of Allegiance to the Flag.
Members present:
Others present:
Mayor Jo Ann Litwin Clinton
Clerk-Treasurer Mary Beth Jensen
Trustee David A. Rood
Building Inspector Jeffrey Sweet
Trustee Francis T. Hogenkamp
Trustee Joseph R. Wales
Trustee Matthew J. Hartung
Mayor Clinton made the following announcement:
“Fire exits are located at the rear in the Board Room and at the doorway to the lobby. In
the event of a fire, you will be notified by announcement on the public address system.
If notified, please move in a calm and orderly fashion to the nearest exit.”
A ceremonial swearing in of Mayor Clinton was conducted by Village Justice Daniel Kane.
Mayor Clinton opened the Annual Organizational meeting at 7:00 p.m., making the
following Trustee duty designations:
Trustee Rood
Deputy Mayor
State & County Liaison
Building Department Liaison
Village Code Review
Solid Waste & Recycling
Finance & Budget
Zoning Board Liaison
Trustee Hogenkamp
Street lights, sidewalks, signals
Senior Projects
Town Board Liaison
Franchises
Trustee Wales
Revenues from outside Village
Events & Celebrations
Beautification
Trustee Hartung
Public Works/Water
Youth Coordinator
Planning Board Liaison
Moved by Trustee Wales, seconded by Trustee Hogenkamp that the Mayor's Trustee
Duty Designations be approved.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Five Year Appointments:
Member of the Zoning Board of Appeals – Steve Snyder
Member of the Planning Board – Stephen Bray
Moved by Trustee Hartung, seconded by Trustee Rood that the Mayor's five year
appointments be approved.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Two Year Appointments:
Clerk Treasurer – Mary Beth Jensen
Affirmative Action Officer – Mary Beth Jensen
Record Access Officer – Mary Beth Jensen
Moved by Trustee Hogenkamp, seconded by Trustee Hartung that the Mayor's two year
appointments be approved.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
One Year Appointments
Director of Public Works – Andrew J. Slotman
Deputy Clerk-Treasurer – Kelly M. Stressinger
Attorney – Philip M. Marshall
Prosecutor – Nancy Hart
Code Enforcement Officer - Jeffrey N. Sweet
Chairman - Zoning Board of Appeals – Ted Pieczonka
Chairman - Planning Board – Ronald G. Tronolone
Secretary - Zoning Board of Appeals – Christine Hanavan
Historian - Suzanne Kulp
Dog Control Officer - Dennis Buczkowski
Deputy Dog Control Officers – Elise Able, Wende Mulawka
Registrar – Remy Orffeo
Deputy Registrar - Kathy Swarbick
Acting Village Justice – Philip M. Marshall
Clerk to Village Justice – Brigid Lavelle
Clerk (Court) – Cynthia Jondle
Disaster Coordinator – Rich Mrugalski
Assistant Disaster Coordinator –Andrew Geist / Jeffrey Sweet
Moved by Trustee Rood, seconded by Trustee Wales that the Mayor's one year
appointments be approved.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Meeting Dates:
Moved by Trustee Wales, seconded by Trustee Hogenkamp that the regular Village Board
meeting for the fiscal year 2015-2016 be scheduled for 7:00 PM on the second and
fourth Monday of each month, with the following exceptions:

July, August & December 2015 the Village Board will only meet on the second
Monday.
Be it further moved that a work session for the Board of Trustees be scheduled on each
Monday of the month as needed.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Hartung, seconded by Trustee Rood that the Planning Board
Meetings be scheduled the first Tuesday of each month at 7:00 PM; and the Zoning
Board Meetings be scheduled for the third Wednesday after the first Tuesday of the
month at 7:00 PM.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Official Depository:
Moved by Trustee Hogenkamp, seconded by Trustee Hartung that J.P. Morgan Chase
Bank be designated as the official depository for the Village of Orchard Park for the
fiscal year 2015-2016.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Official Newspaper:
Moved by Trustee Rood, seconded by Trustee Wales that the Orchard Park Bee be named
the official newspaper and the Buffalo News be named the alternate official newspaper
for the Village of Orchard Park for the fiscal year 2015-2016.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Mileage Rate:
Moved by Trustee Wales, seconded by Trustee Hogenkamp that the mileage rate be set
for the fiscal year 2015-2016 at 57.5 cents per mile.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Justice Stenographer:
Moved by Trustee Hartung, seconded by Trustee Rood that the Village Justice be
authorized to hire a stenographer when necessary at a cost up to $100.00 per hour for
the fiscal year 2015-2016.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Meeting Attendance:
Moved by Trustee Hogenkamp, seconded by Trustee Hartung that representatives of the
Village be authorized to attend Erie County Village Officials meetings, the Erie County
Governments meetings and the N.Y.S. Conference of Mayors meetings with all expenses
incidental to the meetings to be paid by the Village.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Rood, seconded by Trustee Wales that representatives from the
Village be authorized to attend the WNY Municipal Recycling Summit on April 29, 2015
at the Cheektowaga Fire Training Facility and the Local Government Conference at
Houghton College on May 6, 2015 with all expenses incidental to the meetings to be
paid by the Village.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Wales, seconded by Trustee Hogenkamp that the Clerk and Deputy
Clerk be authorized to attend Erie County Municipal Administrative Officers Association
meetings and the N.Y.S. Fiscal Officers & Municipal Clerks Training School with all
expenses incidental to the meetings to be paid by the Village.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Hartung, seconded by Trustee Rood that the Director of Public Works
be authorized to attend the Erie County Town Highway Superintendents Association
meetings, the Village Public Works and Streets Superintendents meetings and the
Cornell Highway Superintendents School with all expenses incidental to the meetings
and schools to be paid by the Village.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Hogenkamp, seconded by Trustee Hartung that two Department of
Public Works employees be authorized to attend NYCOM Public Works School to be held
in the fall and the N.Y.S. Rural Water School with all expenses incidental to the schools
to be paid by the Village.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Rood, seconded by Trustee Wales that the Building Inspector be
authorized to attend the Niagara Frontier Building Officials meetings with all expenses
incidental to the meeting to be paid by the Village.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
That concluded the Organizational Meeting.
Mayor Clinton opened the Tentative Budget Hearing at 7:10 p.m. She asked three times
for positive comment regarding the tentative budget and three times for negative
comments concerning the tentative budget. There were none.
Moved by Trustee Wales, seconded by Trustee Hogenkamp that the budget hearing be
closed at 7:11 p.m.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Wales, seconded by Trustee Rood that the minutes of March 23, 2015
be approved as received.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Rood, seconded by Trustee Hogenkamp that the vouchers numbering
11781 to 11813 in Abstract #16 of 2014-2015 in the amount of $45,350.83 be paid as
presented.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Rood, seconded by Trustee Hartung that the reports of the Village
Justice, Acting Village Justice, Water Department and Treasurer for the month of March
be received and filed.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Comments from the floor:

James Holowka (131 S Lincoln Ave) asked for an update from the Board on St
John’s project.
Mayor Clinton replied that there have been no submittals from the church to the
Village, but based on the plans the residents supplied previously, there would be
various variances and the project would need to go before the Board(s).

Patrick Keem, Town Supervisor, on behalf of the Town Board, congratulated
Mayor Clinton, Trustee Rood and Trustee Hartung on their recent election. He
commented that the Town looks forward to continuing working together with the
Village Board.
Moved by Trustee Hartung, seconded by Trustee Rood that
WHEREAS , the New York State Department of Transportation (NYSDOT) has
implemented a web based reporting system called Equitable Business Opportunities
(EBO) to streamline and satisfy the Title VI Civil Rights Reporting requirements for
Federal-Aid locally sponsored contracts, and
WHEREAS, NYSDOT requires each local municipality as a sub-recipient to NYSDOT
of Federal funds and sponsor of Federal-Aid contracts to identify a single primary user in
order to access and use the system for Title VI compliance reporting requirements,
NOW, THEREFOR, BE IT RESOLVED, that the Village of Orchard Park Board of
Trustees identifies the Village Clerk Treasurer as the Village’s Responsible Local Official
(RLO) authorized to access the EBO system.
BE IT FURTHER RESOLVED, that this Resolution is effective immediately.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Hogenkamp, seconded by Trustee Hartung that a public hearing be
scheduled on April 27, 2015 on proposed Local Law #1 of 2015 Adding §56 of the
Village of Orchard Park Municipal Code.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Rood, seconded by Trustee Wales that a public hearing be scheduled
on Monday, May 11, 2015 to hear public comment on the MS4 (Municipal Separate
Storm Sewer Systems) Annual Report, available for review in the Orchard Park Village
Office on May 8, 2015.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Wales, seconded by Trustee Hogenkamp that Director of Public Works
Slotman be authorized to let for bids on a used 2014 or newer Wheel Loader as per
specifications.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Building Inspector Sweet reported that tags can be purchased in the Village Office for
the pickup of extra bags of refuse, which may be needed during spring clean-up for yard
debris. He will soon be reporting on the success of our recycling program.
Director Slotman reported that the DPW has been busy with Spring clean-up – brush
and leaf collection as well as putting out the benches.
Trustee Hogenkamp commented on the use of a mulching mower. He also mentioned
that the flower box that is placed in front of his business every year is not put there
because he is a Village Trustee, but because his business donates to BOP II.
Trustee Rood had nothing to report.
Trustee Wales congratulated Mayor Clinton, Trustee Rood and Trustee Hartung on their
recent election. He reported that BOP is a joint venture between the OP Garden Club
and the Village. Private donations are solicited.
Trustee Hartung had nothing to report.
Clerk-Treasurer Jensen had nothing to report.
Mayor Clinton had nothing to report.
The next regular meeting is scheduled for April 27, 2015.
Moved by Wales, seconded by Trustee Hogenkamp to adjourn at 7:23 p.m.
On the question:
voting “Aye”
voting “Nay”
Carried
Respectfully submitted
Mary Beth Jensen
Village Clerk-Treasurer