National Guard
Association
Of
Louisiana
(NGALA)
Charter & Bylaws
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THE NATIONAL GUARD ASSOCIATION OF LOUISIANA
CHARTER
Incorporated 17 December 1953
Amended 27 Oct 1955
Amended 4-5 March 1961
Amended 24-25 March 1962
Amended 9 October 1966
Amended 10 February 1968
Amended 15 March 1975
Amended 13 May 1978
Amended 21 April 1979
Amended 12 April 1980
Amended 25 April 1981
Amended 24 March 1984
Amended 12 April 1986
Amended 16 April 1988
Amended 21 April 1990
Amended 16 April 1994
Amended 17 April 1995
Amended 20 April 1996
Amended 15 April 2000
Amended 20 April 2001
Amended 20 April 2002
Amended 24 April 2004
Amended 2 June 2007
Amended by Special Conference 14 October 2011
Amended by Special Conference 1 August 2012
Amended 22 March 2014
Amended by Special Conference 4 February 2015
Amended 11 April 2015
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CHARTER OF THE NATIONAL GUARD ASSOCIATION OF LOUISIANA
ARTICLE I - NAME
The name of this corporation is the National Guard Association of Louisiana-hereafter referred to
as the Association.
ARTICLE II - PURPOSES
The purpose of the National Guard Association of Louisiana shall be:
1.
To promote and support adequate State and National security.
2. To encourage friendly, social relations among military officers and members of the
Association by participating in activities of a logistical support or patriotic nature.
3. To foster, promote and improve the National Guard of the State of Louisiana and the National
Guard of the United States as a component of the armed forces of the United States.
4. To promote such legislation, both Federal and State, as shall aid the National Guard of the
State of Louisiana and of the United States.
5. To encourage growth and development of officers and warrant officers of the National Guard
of the State of Louisiana and of the United States.
6. To assist disabled and needy war veterans through morale, welfare, and recreation support to
the State of Louisiana War Veterans Homes.
7. To promote a group life insurance program for the welfare of the members of the Louisiana
National Guard.
ARTICLE III - POWER AND AUTHORITY
The Association, in order to carry out the purposes for which it is organized and exists, shall have
the power to contract, sue and be sued; to acquire, hold, sell, dispose of, lease, pledge, mortgage or
otherwise alienate or encumber any property, movable or immovable, corporeal or incorporeal,
subject to any limitations prescribed by law; to borrow money and to mortgage or pledge its
property to secure an indebtedness; to receive and collect dues and accept gifts and contributions;
and generally to do any and all other acts and things and exercise any and all other rights and
powers necessary to carry out the purposes of the Association. All income or increases from
whatever source derived shall be used exclusively to promote the purposes for which the
Association is organized.
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ARTICLE IV - DURATION
The Association shall enjoy corporate existence in perpetuity.
ARTICLE V - REGISTERED OFFICE
The location of its registered office is 3316 Grand Way, Baton Rouge, Louisiana 70810. The
administrative mailing address is P.O. Box 83724, Baton Rouge, Louisiana 70884. The insurance
mailing address is P.O. Box 8823, Alexandria, Louisiana 71306.
ARTICLE VI - REGISTERED AGENTS
The name and post office address of its registered agent is: COL (Ret) John R. Angelloz, Jr., P.O.
Box 83724, Baton Rouge, Louisiana 70884.
ARTICLE VII - MEMBERSHIP
1. ACTIVE MEMBERSHIP. The active membership of this association shall be composed of
federally recognized officers and warrant officers of the Louisiana National Guard, upon the
payment of annual dues as fixed and set forth in the Bylaws of the Association.
2. EX-OFFICIO MEMBERSHIP. The Governor of the State and The Adjutant General of
Louisiana shall be Ex-Officio members of the Association.
3. HONORARY LIFE MEMBERSHIP. This category of membership is closed to new members
effective 1 Jun 95. Members previously appointed to Honorary Life Membership will continue to
hold that membership for life.
4. SEPARATED/RETIRED OFFICER MEMBERSHIP. The Separated/Retired Officer
Membership of this Association shall be composed of officers and warrant officers of the Louisiana
National Guard who have served honorably and faithfully while federally recognized and have
been separated or retired from their status as active National Guard Officers and Warrant Officers,
provided annual dues are paid as set forth in the Bylaws of the Association.
5. ASSOCIATE MEMBERSHIP. The Associate Membership of this Association shall be
composed of those officers, warrant officers, enlisted members, or dependents of the Louisiana
State Guard, or State Military Department, if they are not otherwise eligible as Active Members or
Separated/Retired Officer Members of this Association, provided annual dues are paid as set forth
in the Bylaws of this Association. Associate Members are entitled to rights and privileges of the
Association except to hold office and vote in the conduct of business. Dues will be determined by
the Executive Council.
6. AFFILIATE MEMBERSHIP. The Affiliate Membership of this Association shall be
composed of Active Duty and Reserve Component military members who seek affiliation with this
Association and whom support the purpose and goals of the Association, provided annual dues are
paid as set forth in the Bylaws of this Association. Affiliate Members are entitled to rights and
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privileges of the Association except to hold office and vote in the conduct of business. Dues will
be determined by the Executive Council.
7. CORPORATE MEMBERSHIP. The Corporate Membership of this Association shall be
composed of individuals of business or industry not otherwise eligible for membership that morally
and financially support the Association in the attainment of its goals. Corporate Members are
entitled to rights and privileges of the Association except to hold office and vote in the conduct of
business. Dues will be determined by the Executive Council.
8. MEMBERSHIP. When discussing membership for NGALA, no member should use their rank
and/or title in those conversations. Lists should not be made outside of the association regarding
membership.
ARTICLE VIII - OFFICERS
1.
The officers of the Association shall be:
a.
Chairman
b.
Vice-Chairman (Army)
c.
Vice-Chairman (Air)
d.
Treasurer
e.
Two Representatives-at-Large (Army and Air)
f.
Secretary
2. The duties of the officers shall be as prescribed in the Bylaws of the Association and those
usually performed by officers in similar organizations.
ARTICLE IX - ADMINISTRATION
1. The affairs of the Association shall be directed by the Executive Council in keeping with the
directives and policies as set forth by the active membership and adopted at any annual or special
conference. Proxy votes shall not be permitted. Substitute members who are active members of
the association, and designated in writing by the absent member shall be permitted in directing the
affairs of the Association by the Executive Council. Substitute members shall not be other
members of the Executive Council and substitute members shall only represent one absent member.
2.
The Executive Council shall consist of the following:
a.
The Immediate Past Chairman.
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b.
The officers of the Association as set forth in Article VIII above.
c.
A Parliamentarian.
d.
Command Representatives and Representatives at Large as defined in Article X below.
e.
One representative from the Separated/Retired Officers.
f.
One representative from the Warrant Officers.
g.
Executive Director (Non-Voting Member).
3. An individual may not be a dual office holder, i.e., he may not hold the position of an officer
and that of a representative at one and the same time.
ARTICLE X - ELECTION OF OFFICERS, REPRESENTATIVES-AT LARGE, DRU
REPRESENTATIVES, COMPANY GRADE REPRESENTATIVES, WARRANT OFFICER
REPRESENTATIVE AND SEPARATED / RETIRED OFFICER REPRESENTATIVE
1.
Election of Officers:
a. A Chairman, Vice-Chairman (Army), Vice-Chairman (Air), two (2) Representatives-atLarge (Army and Air), and Treasurer shall be chosen from the active membership, and elected at
the annual conference of the Association by those active members present and absentee votes as set
forth in Article X paragraph 3. These officers shall hold office for two (2) years or until their
successor or successors shall have been duly elected, qualified, and seated. The Secretary and
Parliamentarian shall be appointed by and serve concurrently with the Chairman.
b. Commands shall have representation based on the formula of .01 multiplied by the
combined authorized officer and warrant officer strength. The result will be rounded up to the
next whole number for each fraction of .50 or greater. When a Command has an authorized officer
strength of 50 or less they will be authorized 1 representative on the council. Major Commands
(DRU) are identified as Joint Force Headquarters (JFHQ) (which includes Recruiting and Retention
Command), 199th Regional Training Institute (RTI), Louisiana Medical Command, 139th Regional
Support Group (RSG), State Aviation Command, 225th Engineer Brigade, 256th Infantry Brigade
Combat Team (IBCT), 61st Troop Command, and the Air National Guard (ANG). Each DRU
representative shall hold office for two (2) years or until his successor shall have been duly elected,
qualified, and seated. The number of DRU representatives will be recomputed every two years
beginning in March 1996. Representatives declared excess because of recomputing will be allowed
to serve the remainder of their term. Additional representatives allowed due to recomputing will
take office on 1 May following the recomputing action. Recomputing will be completed by
Secretary.
c. Two Company Grade Representatives from the State at large shall be chosen from the
active Company Grade membership (one from Army and one from Air), elected at a regular annual
conference of the Association by those active members present and hold office for two (2) years or
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until their successor or successors shave have been duly elected, qualified and seated. The
selection of the Company Grade Representatives will be made during caucuses of Company Grade
Officers, one Army and one Air, present at the regular scheduled Annual Conference of the
Association. The initial designees shall be chosen in accordance with the provisions of para 2b,
Article X of this charter and serve until the next regular annual conference.
d. The Warrant Officer from the State at Large shall be chosen by caucus of Warrant
Officers present at the regular scheduled Annual Conference of the Association and hold office for
two (2) years, or until the successor shall have been duly elected, qualified and seated. The initial
designee shall be chosen in accordance with the provisions of para 2b, Article X of this charter and
serve until the next regular annual conference.
e. The Separated/Retired Representative shall be chosen from the Separated/Retired
Membership, elected at the Annual Conference of the Association by the Separated/Retired
members present, and hold office for two (2) years or until their successor shall have been duly
elected, qualified and seated. The selection of the Separated/Retired Representative will be made
during a caucus of Separated/Retired members present at the regular scheduled Annual Conference
of the Association.
2.
Replacement of Officers:
a. In the event of death or resignation or deployment of a Vice-Chairman or Treasurer, the
successor shall be chosen by the Executive Council from one of the members thereof to fill the
unexpired term of the said office. In case of a vacancy in the office of the Secretary, the successor
shall be appointed by the Chairman. In the case of a vacancy in the Office of Chairman(if Army),
the Vice Chair(Army), shall assume the duties and responsibilities of the Chairman. If Chairman is
Air Guard then the vice Chair will be Air Guard. At the next annual conference, a Chairman shall
be elected by the membership and the newly elected Chairman shall assume office upon conclusion
of the conference and serve the remainder of the unexpired term.
b. In the event of the death or resignation of a Representative at Large, a successor shall be
chosen by the Executive Council from the roster of active members of the Association to fill the
vacancy until the next annual meeting, at which time the active members present shall elect a
successor to fill the remainder of the unexpired term.
c. In the event of the death, resignation or transfer out of the DRU of any DRU
representative, the DRU Commander shall appoint an interim successor to assume the duties and
responsibilities of the representative. At the next annual conference, a successor shall be elected
for the unexpired term by the active members from said DRU wherein the vacancy exists, as
provided for in the Bylaws.
d. The branch of service (Army or Air) of the Chairman will dictate the replacement of the
Chairman with that equivalent branch of service Vice Chairman. IE: In the case of a vacancy in
the Office of Chairman (if Army), the Vice Chair(Army) shall assume the duties and
responsibilities of the Chairman. If Chairman is Air Guard then the Vice Chair Air will replace.
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3.
Selection of Officers:
a. All voting for election of all officers and representatives shall be by secret ballot, except
as outlined below.
b. All members of the Association assigned to, on State Active Duty, in a Temporary Duty
status away from their duty station, on NGB Title-10 tour, or activated in support of an overseas
contingency operation, can vote in an absentee or proxy status via mail or email, provided that the
Secretary of the Association has received a signed absentee or proxy ballot 10 days prior to the
NGALA State Conference. Because nominations will be accepted from the floor during the
conference, the absentee ballots will only list the candidates presented by the Nominations
Committee.
c.
In the event of only one nomination for a stated office, the vote may be made by voice.
4. In the election of all officers and representatives, the candidates receiving the majority vote of
the members present and voting shall be declared elected. Once nominated, the nominee(s) need
not be present to be elected into office.
ARTICLE XI COMMITTEES
1.
STANDING COMMITTEES: The standing committees of the Association shall be:
a.
Credentials
b.
Resolutions (Army/Air)
c.
Nominations
d.
Legislative
e.
Audit
f.
Awards
g.
Charter and Bylaws
h.
Time and Place
i.
Corporate Relations
j.
Membership
k.
Joint Venture Committee
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The membership of the several committees shall be as provided for in the Bylaws of the
Association.
2. SPECIAL COMMITTEES: The Chairman of the Association may appoint such special
committees as he deems necessary. The membership thereof shall consist of such members as the
Chairman of the Association may determine will democratically represent the active membership.
3. DUTIES OF THE STANDING COMMITTEES: The duties of the standing committees shall
be as prescribed in the Bylaws of the Association.
ARTICLE XII - CONFERENCES
An annual conference of the Association shall be held each year, and such special conferences as
may be called by the Chairman or a majority of the Executive Council.
ARTICLE XIII - VOTING RIGHTS
1. The voting rights of this Association are vested in the Active and Separated/Retired Officer
Memberships for all matters.
2. Thirty (30) days prior to any meeting held by the Association, or upon request by the
Chairman, The Executive Director / Admin Assistant shall be requested to present to the
Association a list of the officers from prior years membership and the Chairman of the Credentials
Committee shall certify from this list those who have paid their dues and are active members in the
Association entitled to cast a vote.
ARTICLE XIV - QUORUM
1. EXECUTIVE COUNCIL: A quorum shall exist at any meeting of the Executive Council when
at least 50% of the members of said council are present. Proxy votes shall not be permitted.
Substitute members who are active members of the association, and designated in writing by the
absent member shall be permitted in directing the affairs of the Association by the Executive
Council. Substitute members shall not be other members of the Executive Council and substitute
members shall only represent one absent member.
2. CONFERENCES OR MEETING OF THE ACTIVE MEMBERSHIP: A quorum shall exist at
any conference or meeting of the active membership when not less than 60% of the DRUs are
represented and not less than 30 active members(including at least one Separated/Retired voting
member) are present.
ARTICLE XV - DELEGATES TO THE ANNUAL CONFERENCE OF THE NATIONAL
GUARD ASSOCIATION OF THE UNITED STATES
1. Eligible delegates are those Officers who by official capacity or approved by Chairman can go
to the annual conference of the National Guard Association of the United States may consist of the
following:
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a.
The Chairman, Ex-Officio.
b.
The Immediate Past Chairman.
c.
The Vice-Chairman (Army), Ex-Officio.
d.
The Vice-Chairman (Air), Ex-Officio.
e.
The Treasurer, Ex-Officio.
f.
The Secretary, Ex-Officio.
g.
The Parliamentarian.
h.
The elected representatives from each Command.
i.
The Representatives at Large (Army and Air), Ex-Officio.
j.
The Representative of the Separated/Retired Officers.
k.
The Warrant Officer Representative
l.
The Company Grade Representatives (Army and Air)
m. The Army and Air Representatives on the NGALA/NGAUS Resolutions Committee.
n. Any member either authorized attendance as a NGAUS delegate by the Chairman or duly
authorized attendance at NGAUS, but not officially recognized as a NGAUS delegate, though
representing the delegation of NGALA, providing they are within the authorized NGALA room
block.
2. The Association will reimburse each registered delegate as defined in paragraph 1 of this
article for expenses incurred while in attendance as a voting delegate to the annual conference of
the National Guard Association of the United States (NGAUS). The amount will not exceed
$1,000 for each registered delegate annually, unless a motion is entered to increase the amount for
the current year due to an increased expense incurred. Any increase over $1,000 must be approved
by unanimous vote of the Executive Council. The vote will only cover the current year’s annual
conference attendance. The $1,000 limit may also be adjusted downward by the Chairman based
on the current financial status of the association. The Executive Director will be reimbursed in full
for attendance at the NGAUS annual conference. However, in order to qualify for expense
reimbursement, each delegate and the Executive Director is expected to attend all business sessions
and applicable committee meetings of the national conference. Reimbursement may be withheld at
the discretion of the Chairman for lack of participation.
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3. In the event the number of voting delegates authorized by the National Guard Association of
the United States is less than the number of registered delegates outlined in paragraph 1, the
Chairman shall appoint voting delegates from those listed in paragraph 1, in writing. When there
are fewer registered delegates among those outlined in paragraph 1 than authorized by the National
Guard Association of the United States, the Chairman shall appoint additional voting delegates in
writing. All authorized voting delegates will be reimbursed as authorized in paragraph 2 above.
4. The Executive Director will be reimbursed in full for expenses incurred while in attendance as
a delegate to the annual conference of the National Guard Executive Director’s Association
(NGEDA). NGALA is allowed two voting delegates as part of the state membership to the
NGEDA. The Chairman may also withhold the second delegate to the NGEDA annual conference
or allow attendance of the second delegate not to exceed $1,000 total reimbursement for expenses
incurred.
ARTICLE XVI - EMERGENCY EXECUTIVE COUNCIL
In the event of war or other emergency declared by the Congress of the United States as a result of
which the National Guard of the State of Louisiana is ordered or called into the active military
service of the United States, the Executive Council of the Association is authorized and empowered
to carry on and conduct the business of the Association during the period of such war or emergency
or active duty and to fill any vacancies which may occur, to be selected from active members
remaining.
ARTICLE XVII - AMENDMENTS
These articles of incorporation may be amended by a 2/3 vote of the active members present and
voting at any regular conference or any special conference called for that purpose by the Chairman
or the Executive Council of the Association, provided that a notice and a copy of the proposed
amendment(s) is provided to each member of the Association. The notice and proposed changes
must be provided in writing by mail to each member’s last known mailing address, in person, or by
email to each member’s last known email address. The notice and proposed changes must be
provided at least 20 days before the meeting at which such amendment is to be offered.
ARTICLE XVIII - AWARDS
The Awards of the Association shall be as provided for in the Bylaws of the Association.
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THE NATIONAL GUARD ASSOCIATION OF LOUISIANA
BYLAWS
Adopted by Annual Conference held in Baton Rouge, Louisiana 11-12 April 1953:
Amended by Annual Conference held in Lafayette, Louisiana 5-6 February 1955.
Amended by Annual Conference held in Alexandria, Louisiana 28 February - 1 March 1959.
Amended by Annual Conference held in New Orleans, Louisiana 12-13 March 1960.
Amended by Annual Conference held in Baton Rouge, Louisiana 4-5 March 1961.
Amended by Special Meeting held in Baton Rouge, Louisiana 9 October 1966.
Amended by Annual Conference held in Alexandria, Louisiana 15 March 1975.
Amended by Annual Conference held in Shreveport, Louisiana 13 May 1978.
Amended by Annual Conference held in Lake Charles, Louisiana 21 April 1979.
Amended by Annual Conference held in Baton Rouge, Louisiana 25 April 1981.
Amended by Annual Conference held in Lafayette, Louisiana 24 March 1984.
Amended by Annual Conference held in Lake Charles, Louisiana 12 April 1986.
Amended by Annual Conference held in New Orleans, Louisiana 11 April 1987.
Amended by Annual Conference held in Baton Rouge, Louisiana 16 April 1989.
Amended by Annual Conference held in Monroe, Louisiana 21 April 1990.
Amended by Annual Conference held in Alexandria, Louisiana 27 April 1991.
Amended by Annual Conference held in Lafayette, Louisiana 11 April 1992.
Amended by Annual Conference held in Lake Charles, Louisiana 16 April 1994,
Amended by Annual Conference held in New Orleans, Louisiana 17 April 1995,
Amended by Annual Conference held in Baton Rouge, Louisiana 20 April 1996,
Amended by Annual Conference held in Alexandria, Louisiana 15 April 2000,
Amended by Annual Conference held in Alexandria, Louisiana 20 April 2001,
Amended by Annual Conference held in Baton Rouge, Louisiana 24 April 2004,
Amended by Annual Conference held in Lafayette, Louisiana 2 June 2007,
Amended by Special Conference held in New Orleans, Louisiana 1 August 2012.
Amended by Annual Conference held in Baton Rouge, Louisiana 22 March 2014.
Amended by Special Conference 4 February 2015
Amended by Annual Conference held in Baton Rouge, Louisiana 11 April 2015
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ARTICLE I - DUTIES AND POWERS OF THE OFFICERS AND EXECUTIVE COUNCIL
1.
CHAIRMAN.
a. The Chairman shall preside at all meetings of the Association and shall be Chairman, ExOfficio of the Executive Council. He is charged with the direction of all affairs pertaining to the
Association between annual conferences; he shall from time to time, as he deems necessary, call
meetings of the Executive Council; he shall appoint all standing committees and all special
committees; he shall be an Ex-Officio member of all committees, except the Nominations
Committee, and this committee shall be appointed by him not later than 60 days prior to the date of
the next annual conference; he shall be responsible to ensure that all arrangements are made for the
annual and all special conferences; he shall review the performance of the Executive Director and
other administrative personnel that support the activities and programs of the Association annually;
he shall have authority to incur any expense up to $500 that may be necessary to carry on the
affairs and purposes of the Association; and he will report any and all expenses of such to the
Association at the annual conference within the Treasurer’s report. Any expense greater than or
equal to $500 must have a motion and be approved by a 2/3 vote of the Executive Council.
b. He shall, with the consent of the Executive Council:
(1) Employ an Executive Director, Administrative Assistant (who will be paid hourly
not to exceed $500 a month), or other such personnel as deemed necessary, either full or part time,
to work for and on behalf of the Association, and renew such employment during the middle of the
Executive Council two (2) year term. Duties of the Executive Director and Administrative
Assistant will be as defined in this article.
(2) Assign such duties as he deems advisable.
(3) Fix the annual rate Of the Executive Director at $1,000 per month (no more then
$12,000 annually) and an Administrative Assistance (as needed) who will be paid on an hourly
basis with total compensation not to exceed $500 per month. Either compensation amount may be
increased or decreased by a majority vote of the Executive Council in special conference as set
with agenda posted 30 days beforehand.
(4) Release such employment when deemed necessary and upon unanimous vote of the
Executive Council in special conference as set with agenda posted 30 days beforehand.
2. VICE-CHAIRMAN. On an alternating basis, when appropriate, or at the beginning of the first
appropriate occasion, the Vice-Chairman (Army) and the Vice-Chairman (Air) shall perform the
duties of the Chairman in case of absence of the Chairman and shall also be a member of the
Executive Council as well as the Joint Venture Committee.
3. SECRETARY. The Secretary shall keep accurate minutes of all meetings of the Association
and of the Executive Council, and preserve same in permanent form; he shall have charge of all
records of the Association, except the financial records, including those of the Executive Council
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and committees; he shall prepare, review, and maintain all correspondence and continuity
documents, including conference scripts, and shall be a member of the Executive Council.
4. PARLIAMENTARIAN. The Parliamentarian will advise on the proper procedures for
meetings, review correspondence and legislative communications, and approve modifications to
any and all business meeting or conference scripts; he shall be called upon to make rulings
regarding conflicts or interpretations of the rules governing the Association; and he shall educate
the Executive Council and members on the proper procedures for meetings and events using
Robert's Rules of Order, the accepted standard rules for the conduct of meetings. Additionally, he
shall serve as an ex-officio member of the Charter and Bylaws Committee and be a member of the
Executive Council.
5. TREASURER. The Treasurer shall receive, receipt for, and be custodian of all funds of any
nature whatsoever due the Association and such contributions as may be made to it, and he shall
deposit same in the name of the Association in a bank or banks or a trust company or trust
companies as designated by the Executive Council; he is authorized to sign checks in payment of
all bills and claims against the Association when such bills and claims have been certified to him
for payment by the Chairman of the Association; he shall keep books and records of accounts and
finances of the Association and make same available for an annual audit by the audit committee
appointed by the Chairman, which committee shall submit their report at the regular annual
conference. The Treasurer shall also make an annual report of the finances of the Association at
the regular annual conference and shall be a member of the Executive Council as well as the Joint
Venture Committee.
6. IMMEDIATE-PAST CHAIRMAN. Upon the new Chairman of the Association taking office,
his predecessor shall automatically become the Immediate-Past Chairman, support the legislative
needs of the Association, and shall be a member of the Executive Council as well as the Joint
Venture Committee .
7. EXECUTIVE COUNCIL. The Executive Council shall, during the interval between
conferences, carry out the policies adopted by the Association. Proxy votes shall not be permitted.
Substitute members who are active members of the Association, and designated in writing by the
absent member shall be permitted in directing the affairs of the Association by the Executive
Council. Substitute members shall not be other members of the Executive Council and substitute
members shall only represent one absent member. The Executive Council shall have authority to
call a special conference of the Association by a majority vote of the council. As a rule, the
Executive Council will meet once a month or once a quarter by direction of the Chairman, unless
otherwise directed or approved by vote, and attend special meetings, as appropriate, to receive
committee reports.
8. EXECUTIVE DIRECTOR. The duties of the Executive Director shall include but not be
limited to the following:
a.
Operation of the Association office (headquarters).
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b. Timely assistance to the Chairman in the performance of his responsibilities (i.e.,
committee appointments, Executive Council meetings, and the annual conferences).
c.
Render assistance to the members of the Executive Council and designated committees.
d. Establish and maintain communications with, and correspondence files on: the Office of
the Adjutant General, NGAUS, the National Guard Executive Directors Association (NGEDA) and
the Joint Venture.
e. Perform whatever tasks are necessary in support of legislative matters of importance to
the National Guard.
f.
Serve as "Project Officer" for the Louisiana delegation to NGAUS annual conferences.
g. Coordinate with and provide input to the publishers of the annual conference "program
books".
h.
The Executive Director shall be a non-voting member of the Executive Council.
i.
Be a member of the Joint Venture and attend trust meetings.
j. Serve as an Ex-Officio member of the Corporate Relations Committee and be responsible
for continuity and NGALA corporate communications.
k. Serve as the “Continuity Officer” for all NGALA annual conferences, which includes ExOfficio membership in and special assistance to the General Arrangements Committee as well as
assistance to the Secretary for the management and custody of NGALA conference standard
operating procedures.
l. Review, present to the Executive Council for approval, and sign any and all contractual
obligations of the Association requiring the signature of the registered agent.
m. Facilitate the annual listing of NGALA delegates to NGEDA.
n.
Serve in an advisory role to Chairman of the Legislative Committee.
o. Management, input, and communication of membership status using systems between
members, NGAUS and NGALA.
p. Timely assistance to the Chairman in the performance of his/her responsibilities (i.e.
website/social media, and the annual conferences).
q. Serve as an Ex-Officio member of the Membership Committee and be responsible for
database compilation of membership payments, member and prior-member only rosters, and
reports to the NGAUS and NGEDA.
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r. Be responsible for the management and submission of annual Louisiana State dues to
NGAUS in coordination with the Treasurer.
s. Facilitate the annual listing of NGALA delegates to NGAUS.
ARTICLE II - MEMBERSHIP AND DUTIES OF STANDING COMMITTEE
1. CREDENTIALS COMMITTEE. The Credentials Committee shall be composed of not less
than three, nor more than five, active members of the Association. This committee shall examine
the credentials of the members of the Association attending the annual conference, determine their
eligibility prior to on-site registration, and make a report to the conference. The committee will
serve a two (2) year term consistent with the Executive Council.
2. RESOLUTIONS COMMITTEE. The Resolutions Committee shall consist of not less than
three or more than five active members of the Association and include a representative from the
Army and Air, and appointed by the Chairman. This committee shall consider all resolutions
presented and make its recommendations to the conference. Nothing contained in this paragraph
shall preclude the submission of resolutions from the floor, except a resolution to amend the
Charter and Bylaws, which resolution must be submitted in accordance with the said Charter or
Bylaws. The committee will serve a two (2) year term consistent with the Executive Council.
3.
NOMINATIONS COMMITTEE.
a. The Nominations Committee shall consist of nine members as follows: One active
member from each Major Command, designated as the DRU Representative. The Nominations
Committee shall submit to the Association in writing not later than 90 days prior to the date of the
next annual conference its recommendations for nominations for the officers and representatives
from the State At Large, as set forth in the Articles of Incorporation. The committee will serve a
two (2) year term consistent with the Executive Council.
b. No member of the Executive Council shall be eligible to serve on the Nominations
Committee.
4. LEGISLATIVE COMMITTEE. The Legislative Committee shall consist of not less than three,
nor more than five, active and/or retired members of the Association, and shall be appointed for a
term of two years. This committee shall keep informed on all matters relating to proposed
legislation affecting the National Guard, especially that referred to it by the Association. It shall
make a report at the Annual Conference. The Past Chairman will be the chairman of this
committee with the Executive Director serving in an advisory role, providing updates on
legislation. The committee will serve a two (2) year term consistent with the Executive Council.
5. AUDIT COMMITTEE. The Audit Committee shall perform an annual audit of the Treasurer's
records and make an audit report at the annual conference. It shall consist of three active members.
No member of the Executive Council shall be eligible to serve on this committee. The committee
will serve a two (2) year term consistent with the Executive Council.
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6. AWARDS COMMITTEE. The Awards Committee shall consist of two divisions - an Army
Committee and an Air Committee. Each division shall consist of not less than three, nor more than
four active members. The Awards Committee shall review nominations for each award specified
in the Charter and Bylaws to identify recipients. The committee will serve a two (2) year term
consistent with the Executive Council.
7. CHARTER AND BYLAWS COMMITTEE. The Charter and Bylaws Committee shall
consist of not less than three, nor more than five, members of the Association. The duties of this
committee are to review current Association articles of incorporation for validity, receive proposed
changes and revisions. Proposed changes will be presented to the members of Executive Council
and posted on the website NLT 60 days prior to scheduled annual conference. The committee will
serve a two (2) year term consistent with the Executive Council.
8. TIME AND PLACE COMMITTEE. The Time and Place Committee shall consist of not less
than three, nor more than five, members of the Association. The duties of this committee are to
select a time and place for this association to hold its Annual General Conference. This selection
shall be made two years in advance and with report rendered at the Annual General Conference of
this Association. The committee will serve a two (2) year term consistent with the Executive
Council.
9. CORPORATE RELATIONS. The Corporate Relations Committee shall consist of not less
than three, nor more than five, members of the Association. The duties of this committee are to
maintain connection with and rosters of corporate sponsors and personnel that support the
objectives and administration of the Association. The Committee will make reports to the
Executive Council and an annual report to the membership at the Annual General Conference of
this Association. The committee will serve a two (2) year term consistent with the Executive
Council.
10. MEMBERSHIP. The Membership Committee shall consist of not less than three, nor more
than five, members of the Association. The duties of this committee are to maintain social
connection with the membership, plan association strategic messaging, support the command
representatives in membership drives, and provide assistance to the Executive Director for the
compilation of annual dues for NGALA and NGAUS. The Committee will make reports to the
Executive Council and an annual report to the membership at the Annual General Conference of
this Association. The committee will serve a two (2) year term consistent with the Executive
Council.
11. JOINT VENTURE COMMITTEE. The Joint Venture Committee shall consist of not less than
four members of the Association (NGALA). The duties of this committee are to supervise the
administration of the Group Life Insurance Program as described in Article II of the Charter,
maintain and adhere to the Joint Venture Agreement, and manage other joint venture projects. The
members of the committee will serve a one (1) year term that is subject to renewal.
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ARTICLE III - ANNUAL CONFERENCES AND MEETINGS
1. The sites, dates and facilities of the annual conferences of the Association shall be selected by
the Time and Place Committee and announced one year in advance at the Annual Conference of
this Association.
2. The membership shall be notified in writing of any meeting to be held by the Association,
which notice shall be provided in writing by mail to each member’s last known mailing address, in
person, or by email to each member’s last known email address 20 days before the meeting. In the
event of a special meeting or Conference, the said written notice shall also set forth the particular
business to be placed before said special meeting.
ARTICLE IV - DUES
1.
The amount of dues for membership of this Association shall be:
a.
Active Membership.
(1) Federally Recognized Members. Determined by the member's rank as follows:
Twenty-five percent of one day's base pay for that rank at the lowest years of service, rounded to
the nearest dollar. This determination will be completed by August of each year by the Treasurer
and Secretary in order to have an accurate listing of dues for the last quarter for payment NLT
December timeframe of each year.
(2) Separated/Retired Members - $15. Lifetime Membership - $100.
(3) Active LIFETIME NGAUS, Annual NGALA - $30.
a.
Associate Membership - $30.
b.
Affiliate Membership - $30.
c.
Corporate Membership - $30.
2. Membership year shall be on a calendar year basis (1 January - 31 December) with dues
payable on or before 31 December each year. Dues shall be considered delinquent if not remitted
by 28 February.
3. Complimentary Membership. Newly commissioned Second Lieutenants and Warrant Officers
appointed in the Louisiana National Guard between the previous year’s annual conference and the
current year’s annual conference will be given a complimentary membership for the balance of the
calendar year in which appointed and the next full year's membership for the succeeding calendar
year. Complementary membership will not be provided to new officer and warrant officer
members of the Louisiana National Guard that are not newly commissioned.
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4. Delinquent Members. Members who have not paid their annual renewal dues by 28 February
will not be qualified to attend meetings or conferences; propose any matter to the Association; to
discuss any issue of the Association; or to vote at any meeting.
5. Ex-Officio and Honorary Life Members. These members are exempt from the payment of
dues.
ARTICLE V - VOICE OF MEMBERSHIP
1. All members of the Association (Active, Ex-Officio, Honorary Life, Separated/Retired, and
Officer Associate membership) may propose resolutions or amendments to the Charter and Bylaws,
and take part in the deliberations of any meeting.
2.
The voting rights of the members of this Association are as follows:
a.
Active Membership - on all matters.
b.
Separated/Retired - on all matters.
c.
rights.
Ex-Officio, Honorary Life, Associate, Affiliate, and Corporate Members - no voting
ARTICLE VI - ORDER OF BUSINESS
1. The Order of Business at meetings of the Association and meetings of the Executive Council
shall be governed by Robert's Rules of Order and said rules shall govern on all points of procedure
or parliamentary law, except as herein modified or as modified by the Constitution.
2. The Order of Business and program for each meeting of the Association and of the Executive
Council shall be arranged by the Chairman.
ARTICLE VII - HONORARY LIFE MEMBERSHIP
This category of membership is closed to new members effective 1 June 1995.
ARTICLE VIII - AMENDMENTS
1. These Bylaws may be amended by a majority vote of the members present and voting at any
regular annual conference or at any special conference called for that purpose by the Chairman or
Executive Council of the Association, provided that notice in writing by mail to each member’s last
known mailing address, in person, or by email to each member’s last known email address. The
notice and proposed changes must be provided at least 20 days before the meeting at which such
amendment is to be offered.
2. Amendments to the Bylaws shall be effective immediately upon adjournment of the
conference at which they are adopted.
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ARTICLE IX - NOMINATION OF OFFICERS AND REPRESENTATIVES AT LARGE
1. The Nominations Committee will send the call for nominations officially to all DRUS as well as
posted on the website, and to all members last known email address so as to determine if there is
anyone else who wants to run and can be nominated from the floor at least 30 days to the date of
the annual conference.
2. Additional nominations of any eligible active member for any office or Representative at
Large may be submitted to the Association in writing or preferably by non-governmental issued
email and must be accompanied by the written consent or preferably by non-governmental issued
email of the nominee at least 10 days prior to the date of the annual conference.
3. There may be nominations from the floor of any eligible active member for any office or
Representative-at-Large at any annual conference, provided that the person making such
nomination or nominations shall give to the conference his reasons for nominating said party or
parties and further, that any person so nominated shall be present in the assembly at the time of the
nomination and signify to the conference his acceptance of such nomination.
ARTICLE X - ELECTION OF DRU REPRESENTATIVES
1. The election of DRU Representatives shall be the responsibility of the Commander of each
respective Major Command. DRU representatives will serve a two (2) year term consistent with
the Executive Council.
2. Any DRU representative who is unable to fulfill their term due to unforeseen circumstances,
then the DRU Commander shall appoint an interim successor to assume the duties and
responsibilities of the representative. At the next annual conference, a successor shall be elected
for the unexpired term by the active members from said DRU wherein the vacancy exists.
3. Representatives elected to fill expired terms will be officially recognized at the conclusion of
the annual conference.
ARTICLE XI - DELEGATES TO THE ANNUAL CONFERENCES OF THE NATIONAL
GUARD ASSOCIATION OF THE UNITED STATES AND THE NATIONAL GUARD
EXECUTIVE DIRECTOR’S ASSOCIATION
1. Representation at an annual conference or special conference of the National Guard
Association of the United States (NGAUS) or National Guard Executive Director’s Association
(NGEDA) shall be as provided for in the Charter of this Association in accordance with the
allocation of delegate spaces by NGAUS or NGEDA respectively.
2. Alternate delegates shall be appointed by the Chairman of the Association in the event any of
the official delegates defined by the Charter are unable to attend.
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ARTICLE XII - AWARDS
1.
Outstanding Unit Commander Award.
a. The Outstanding Unit Commander Award will be presented annually in conjunction with
the annual conference to the top Louisiana Army National Guard and top Louisiana Air National
Guard Company-level Commander on the basis of performance and the attainment of operational
objectives.
b. To insure conformance of standards, the specific details, including point credits for each
performance criteria or designated operational objective shall be maintained in the Association file
and reviewed each year by the nominating officials and Awards Committee to ensure that the
award is not diminished or altered in such a way as to change the nature of the award over time.
The Awards Committee members representing the Army and Air will be responsible for
distributing the notification for the call for nominations at least 90 days prior to the annual
conference. Any change requested from the award nomination form used prior to December 31,
2011 must be approved by the Executive Council.
c. The nominating official will be the battalion commander (Army) or the squadron/flight
commander (Air). Where the chain of command does not provide an intermediate level, the
nominating official shall be the major commander, i.e., (Air National Guard (ANG), Joint Force
Headquarters (JFHQ), 199th Regional Training Institute (RTI), Louisiana Medical Command,
Recruiting and Retention Command (RRC), 139th Regional Support Group (RSG), State Aviation
Command, 225th Engineer Brigade, 256th Infantry Brigade Combat Team (IBCT), 61st Troop
Command). All nominations must be approved by the major commander prior to submission to the
Awards Committee.
d. Nominations must be submitted to the Awards Committee at least 30 days prior to the
annual conference. There shall be only one nomination per DRU accepted by the awards
committee.
e. The award shall consist of a trophy, plaque, or acrylic/glass upright with base listing the
name, unit, and year of the award for each designated service branch.
2.
Chairman’s Award
a. The Chairman’s Award may be presented annually by the Chairman to a member,
sponsor, or civilian who has provided exceptional support to the Association over the last 12
months.
b. The award shall consist of an acrylic/glass upright with base listing the name and year of
the award.
3.
Executive Council Awards
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a. Awards for the members of the Executive Council whose terms of service will expire
during the current year will be determined by the Chairman.
b. The award for the Chairman of the Association will be determined by the Vice-Chairman
- Army.
c. In general, the Executive Council awards shall consist of an acrylic/glass display listing
the name, position, and year of the award. Additionally, the Chairman will receive an engraved
wood gavel and wooden strike plate.
4.
Committee Awards
a. Awards for the Committee Chairmen whose terms of service will expire during the
current year will be determined by the Chairman.
b. In general, the award shall consist of an acrylic/glass display listing the name, position,
and year of the award.
5.
Corporate Relations/Sponsor Awards
a. The Corporate Relations/Sponsor Awards will be presented annually by the Chairman to
corporate sponsors who provide assistance and other related support to annual conference
preparation and execution.
b.
The Corporate Relations/Sponsor Awards are listed as follows:
(1) Diamond Award - greater than or equal to $10,000 - Commemorative certificate with
acrylic/glass upright with base in diamond shape listing the name and year of the award.
(2) Platinum Award - $5,000 to $9,999 - Commemorative certificate with large
acrylic/glass upright with base listing the name and year of the award.
(3) Gold Award - $2,500 to $4,999 - Commemorative certificate with large acrylic/glass
display listing the name and year of the award.
(4) Silver Award - $1,000 to $2,499 - Commemorative certificate with medium
acrylic/glass display listing the name and year of the award.
(5) Bronze Award - $500 to $999 - Commemorative certificate with small acrylic/glass
display listing the name and year of the award.
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ARTICLE XIII - 501(c)(19) PROGRAMS
1.
Louisiana Officer Candidate School.
a. In accordance with Article II, paragraph 5 of the Charter, the Association will provide
Support at a level approved by a majority vote of the Executive Council annually to support the
graduation events and activities of the Louisiana Officer Candidate School.
b. The Association may also provide up to $500 annually to a single social event established
for the purpose of membership and introduction to the Association.
c. Disbursement of such funds may only be accomplished while the Association has a
surplus of funds available for logistical support.
2.
Louisiana War Veterans Homes
a. In accordance with Article II, paragraph 6 of the Charter, the Association will provide a
contribution not to exceed $500 annually, on a rotating basis, to one of the Louisiana War Veterans
Home’s morale, welfare, and recreation funds.
b. Such contributions will be delivered in cooperation and partnership with the Louisiana
Department of Veterans Affairs.
c. Disbursement of such funds may only be accomplished while the Association has a
surplus of funds available for logistical support.
d. The Louisiana Department of Veterans Affairs operates five War Veterans Homes:
1. Northwest LA Veterans Home in Bossier City
2. LA Veterans Home in Jackson
3. Southwest LA Veterans Home in Jennings
4. Northeast LA Veterans Home in Monroe
5. Southeast LA Veterans Home in Reserve
3.
Logistical Support to Leadership and Command Activities
a. In accordance with Article II, paragraph 2 of the Charter, the Association will provide
event registration support to command, staff, and special conferences. Any overhead, fees, or
charges that result from the cost of registration support will be deducted from the event revenue
upon closure of the event registration.
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b. The Association may also provide food and beverages not to exceed $500 for no more
than two events annually.
c. For annual NGALA conference hospitality support, the Association will distribute
$200.00 to each designated DRU. Disbursement must be acknowledged by the Executive Council
prior to the annual conference.
d. Disbursement of such funds may only be accomplished while the Association has a
surplus of funds available for logistical support.
4.
National Guard Insurance Programs
a. In accordance with Article II, paragraph 7 of the Charter, the Association will provide and
support Joint Venture efforts to promote National Guard Insurance Programs during command and
leadership events and activities.
b. The Association will provide display space and Ex-Officio sponsor status during any and
all meetings, conference, and activities where the information provided by Joint Venture would be
of service to the Association membership or the membership of the Louisiana National Guard.
5. NGALA annual conference shall be a self generating budget based off registrations fees,
donations, and corporate sponsorships, to the maximum extent possible.
ARTICLE XIV - Fiscal Operations
1.
The fiscal year of the Association shall be from January 1 to December 31.
2. The Association shall not operate at a deficit and shall maintain enough operating capital to
meet all responsibilities.
3. All events must have an approved budget and any changes to the designated budgets must be
upon two-thirds (2/3) vote of the Executive Council.
4. Unbudgeted funds, not outlined in Article I or Article XIII of the Bylaws must be approved by
a unanimous vote of the Executive Council.
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