Regular Meeting
- 7691-
March 23, 2015
Minutes of the Regular Meeting of the Board of Commissioners of the Lake Charles Harbor and
Terminal District held at 5:00 P.M., Monday, March 23, 2015 in the Board Room of the Port of
Lake Charles located at 751 Bayou Pines, Suite A, Lake Charles, Louisiana.
In attendance and constituting a quorum, were:
Elcie J. Guillory, President
Barbara M. McManus, Vice President
Daryl V. Burckel, Secretary/Treasurer
Dudley R. Dixon, Assistant Secretary/Treasurer
Michael G. Eason, Commissioner
Walter M. Sanchez, Commissioner
Absent:
John LeBlanc, Commissioner
Also Present:
Bill Rase, Executive Director
Mike Dees, General Counsel
Richert Self, Director of Administration and Finance
Louis Colletta, Director of Security/ Assistant General Counsel
Donald Brinkman, Director of Engineering, Maintenance and Development
Dan Loughney, Director of Marketing and Trade Development
Todd Henderson, Director of Operations
Michelle Bolen, Executive Administrative Assistant
Mr. Guillory called the meeting to order at 5:00 P.M. and gave the invocation. Mr. Sanchez led
the Board and audience in the Pledge of Allegiance.
Mr. Guillory made a statement reminding the Public of the Port’s procedure for the Public to
address an agenda item to the Board.
------------------------------------------------------1.
Approval of the February 23, 2015 Regular Meeting Minutes.
------------------------------------------------------Ms. McManus offered a motion to approve the February 23, 2015 Regular Meeting Minutes. Mr.
Dixon seconded the motion and it carried unanimously.
Regular Meeting
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March 23, 2015
------------------------------------------------------2.
Submission 2015 – 009 authorizing a Permanent Railroad Track
Crossing Servitude Agreement with Terre Sainte, LLC.
------------------------------------------------------Mr. Eason offered a motion to adopt Resolution 2015 – 009 to authorize a Permanent Railroad
Track Crossing Servitude Agreement with Terre Sainte, LLC. Ms. McManus seconded the
motion and it carried unanimously.
------------------------------------------------------3.
Submission 2015 – 010 accepting the lowest responsive bid of
Pumpelly Oil to supply motor fuel.
------------------------------------------------------Mr. Sanchez offered a motion to adopt Resolution 2015 – 010 to accept the lowest responsive
bid lowest responsive bid of Pumpelly Oil to supply motor fuel. Dr. Burckel seconded the motion
and it carried unanimously.
------------------------------------------------------4.
Submission 2015 – 011 authorizing the Executive Director on behalf
of the Lake Charles Harbor and Terminal District to enter into an
agreement with the State of Louisiana, Division of Administration,
Facility Planning & Control under the Louisiana Capital Outlay
Program and Farmers Rice Mill for assistance in the implementation
of port improvement projects; providing for the necessary
documentation of the need for the port improvements; and providing
for other matters in connection therewith.
----------------------------------------------------Mr. Dixon offered a motion to adopt Resolution 2015 – 011 to authorize the Executive Director
on behalf of the Lake Charles Harbor and Terminal District to enter into an agreement with the
State of Louisiana, Division of Administration, Facility Planning & Control under the Louisiana
Capital Outlay Program and Farmers Rice Mill for assistance in the implementation of port
improvement projects; provide for the necessary documentation of the need for the port
improvements; and provide for other matters in connection therewith Mr. Eason seconded the
motion and it carried unanimously.
------------------------------------------------------5.
Submission 2015 – 012 authorizing the Executive Director to
approve the amendment of the 2014 Operating and 2015 Capital
Budgets.
------------------------------------------------------Mr. Eason offered a motion to adopt Resolution 2015 – 012 to authorize the Executive Director
to approve the amendment of the 2014 Operating and 2015 Capital Budgets. Ms. McManus
seconded the motion and it carried unanimously.
Regular Meeting
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March 23, 2015
------------------------------------------------------6.
Submission 2015 – 013 approving the removal of William J. Rase,
III, and replacement of Ben Bourgeois and board member of Port
Rail, Inc. upon acceptance of amended Articles of Incorporation by
the State of Louisiana.
------------------------------------------------------Dr. Burckel offered a motion to adopt Resolution 2015 – 013 to approve the removal of William
J. Rase, III, and replacement of Ben Bourgeois and board member of Port Rail, Inc. upon
acceptance of amended Articles of Incorporation by the State of Louisiana. Ms. McManus
seconded the motion and it carried unanimously.
------------------------------------------------------7.
Submission 2015 – 014 authorizing the approval of a Cooperative
Endeavor Agreement between Port Rail, Inc. and the District for an
initial investment by the district of $1 million for Port Rail, Inc. to begin
rail operations and also providing for reimbursement by Port Rail,
Inc. of the initial $1 million with interest.
------------------------------------------------------Mr. Dixon offered a motion to adopt Resolution 2015 – 014 to authorize the approval of a
Cooperative Endeavor Agreement between Port Rail, Inc. and the District for an initial
investment by the district of $1 million for Port Rail, Inc. to begin rail operations and also provide
for reimbursement by Port Rail, Inc. of the initial $1 million with interest. Mr. Eason seconded
the motion and it carried unanimously.
-----------------------------------------------------8.
Axiall Beneficial Use Project Briefing Note
-----------------------------------------------------The Briefing Note concerning the Axial Beneficial Use Project was rendered to the Board and is
on file in the Executive Offices.
-----------------------------------------------------9.
February 2015 Financials Briefing Note
-----------------------------------------------------The Briefing Note concerning the February 2015 Financials was rendered to the Board and is
on file in the Executive Offices.
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March 23, 2015
------------------------------------------------------10.
Monthly Staff report from Director of Administration and Finance.
------------------------------------------------------The Director of Administration and Finance’s Monthly Staff Report was rendered to the Board
and is on file in the Executive Offices.
-----------------------------------------------------11.
Monthly Staff report from Director of Navigation.
--------------------------------------------------- --The Director of Navigation and Security’s Monthly Staff Report was rendered to the Board and
is on file in the Executive Offices.
-----------------------------------------------------12.
Monthly Staff report from Director of Security.
--------------------------------------------------- --The Director of Security’s Monthly Staff Report was rendered to the Board and is on file in the
Executive Offices.
-----------------------------------------------------13.
Monthly Staff report from Director of Operations.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - The Director of Operations’ Monthly Staff Report was rendered to the Board and is on file in the
Executive Offices.
-----------------------------------------------------14.
Monthly Staff report from Director of Marketing and Trade Development.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - The Director of Marketing and Trade Development’s Monthly Staff Report was rendered to the
Board and is on file in the Executive Offices.
------------------------------------------------------15.
Monthly Staff report from Director of Engineering, Maintenance, and
Development.
------------------------------------------------------The Director of Engineering, Maintenance, and Development’s Monthly Staff Report was
rendered to the Board and is on file in the Executive Offices.
Regular Meeting
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March 23, 2015
------------------------------------------------------16.
Monthly Staff report from the State Port Lobbyist.
------------------------------------------------------The State Port Lobbyist’s Monthly Staff Report was rendered to the Board and is on file in the
Executive Offices.
-----------------------------------------------------17.
Monthly Staff report from the National Port Lobbyist.
------------------------------------------------------The National Port Lobbyist’s Monthly Staff Report was rendered to the Board and is on file in
the Executive Offices.
-----------------------------------------------------18.
Executive Session
------------------------------------------------------ Suit against the Port of Lake Charles – Suit No. 2013-001091- 14th JDC, State
of LA.
 Suit against the Port of Lake Charles – Suit No. 2014-004268-14th JDC, State
of LA.
Mr. Guillory stated the Board would not enter into Executive Session.
Regular Meeting
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March 23, 2015
-----------------------------------------------------19.
Other Matters which may properly come before the Board.
------------------------------------------------------There being no further business to come before the Board, Mr. Guillory asked for a motion to
adjourn. Mr. Sanchez offered a motion to adjourn. Ms. McManus seconded the motion and it
carried unanimously. The meeting adjourned at 5:18 p.m.
All discussions held on the above items were recorded on Compact Disc Number 1, and filed in
the Executive Offices of the District.
Please note that when the votes are shown as unanimous, it is the policy of the Board that the
President does not vote except in the event of a tie vote by the rest of the Board and/or unless
otherwise indicated.
________________________________
ELCIE J. GUILLORY, President
ATTEST:
____________________________________
DARYL V. BURCKEL, Secretary/ Treasurer