LAB AT KINFRA PARK
FOR RAJIV GANDHI CENTRE FOR
BIOTECHNOLOGY
TENDER FOR PROVIDING AND FINISHING OF INTERIOR WORKS OF
ANIMAL HOUSE AT TRANSIT CAMPUS AT KINFRA PARK FOR RAJIV
GANDHI CENTRE FOR BIOTECHNOLOGY
CONSULTANTS
SUMANAM
#1, Adithya ,Kowdiar
Trivandrum – 695 003
1
RAJIV GANDHI CENTRE FOR BIO-TECHNOLOGY AT POOJAPURA, TRIVANDRUM
TENDER FOR PROVIDING AND FINISHING OF INTERIOR WORKS OF ANIMAL HOUSE
AT TRANSIT CAMPUS AT KINFRA PARK FOR RAJIV GANDHI CENTRE FOR
BIOTECHNOLOGY
PARTICULARS INDEX
SECTION - A
PAGE NO.
Short tender Notice
3-4
General Details of Contractor
5
SECTION - B
Letter of Offer
6-7
SECTION - C
Articles of Agreement
8-10
SECTION - D
Conditions of Contract
11-15
SECTION - E
Technical Specifications
16-17
SECTION - F
Safety Code
18
SECTION- G
Bill of Quantity
19
SECTION-H
Drawings
Attached Separately
2
SECTION-A
RAJIV GANDHI CENTRE FOR BIO-TECHNOLOGY (RGCB) POOJAPURA, THYCAUD – PO
TRIVANDRUM – 695014 Phone: 0471-2348753/2348104
SHORT TENDER NOTICE
Sealed competitive tenders are invited for the work of “Providing and finishing of interior works at transit
campus at animation building ( kinfra ), kazhakootam, Trivandrum”
1.
Name of Work
:
Providing and finishing of Interior works of animal
house at transit campus at animation building
(Kinfra) Kazhakootam, Trivandrum.
2.
Probable Amount of Contract
:
RS.10,83,500 /-
3.
Nature of Contract
:
Item Rate Contract
4.
Period of Completion
:
45 Days
5.
Earnest Money Deposit
:
Rs. 21,670/-
6.
Cost of Tender Forms with Drawings
:
Rs 500/- + VAT @ 4%
7.
Date and Place of Issue of Tender Forms: Up to 1:30PM on 08.12. 2014 at Office of the Senior
General Manager RGCB, Trivandrum
3
8.
Last Date of Submission of Tender Forms: On or Before 3 pm on 08.12.2014
9.
Time and Date of Opening of Tender Offer: 3:30 pm on 08.12.2014.
Further details can be had from RGCB on all working days from 10 am to 5 pm. The RGCB reserves the
right to process the tender.
Senior General Manager/Chief Controller of Administration
Rajiv Gandhi Centre for Bio- Technology
Poojapura, Thycaud – PO
Trivandrum – 695014
Phone: 0471-2348753/2348104
4
GENERAL DETAILS OF CONTRACTORS
I.
General Information
1)
Name of the firm
:
2)
Address
:
3)
Contact person and Designation
:
Phone
Fax
Email
Cell Phone
4)
Place and year of
:
Incorporation of the firm
5)
Registration No.
:
(Copy to be enclosed)
6)
Constitution of the firm
:
(Pvt. Ltd., Public or Proprietary),
7)
Name & qualification of the Chief
:
Executive of the firm
8)
Details of type of contractor license held
:
5
SECTION - B
LETTER OF OFFER
The Chief Controller of Administration
Rajiv Gandhi Centre for Bio-technology
Poojappura
Trivandrum
Dear Sir,
Having examined the Technical Specifications and Schedule of Quantities relating to the works specified in the
Memorandum hereinafter set out and having visited and examined the site of the words specified in the said
Memorandum and having acquired the requisite information relating thereto as affecting the tender, I / We hereby
offer to execute the works specified in the Memorandum within the time specified in the said Memorandum at the
rates mentioned in the Schedule of Quantities and in accordance in all respects with the Technical Specifications and
instructions in writing referred to the Conditions of Tender, the Articles of Agreement, Special Conditions, Schedule
of Quantities and Conditions of Contract and with such materials as are provided for, by and in all other respects in
accordance with such conditions so far as they may be applicable.
MEMORANDUM
a) Description of work
b)
c)
d)
e)
: Providing and finishing of Interior works of animal house at
transit campus at Animation building( KINFRA ),
Earnest Money
: Rs 21,670 /- as D.D or Deposit at Call Receipt
Time allowed for completion of the work
: 45 Days (overall)
Security Deposit
: 5% of the value of work done for each running bills will be
deducted from 1st and following running bills till it reaches 5%
of contract value
Performance Guarantee
: 5% of contract amount in the form of Bank guarantee from
any nationalized of Schedule Bank which shall remain valid till 60 days from the completion of work.
Should this tender be accepted, l/We hereby agree to abide by and fulfill the terms and provisions or the
said Conditions of Contract annexed hereto so far as they may be applicable or in default there of forfeit the
EWD and pay to the Rajiv Gandhi Centre for Bio-technology, the amount mentioned in the said conditions.
6
Our Bankers are:
i)
_________________________
ii)
_________________________
The names of partners of our firm are:
i)
_________________________
ii)
_________________________
Name of the partner of the firm
Authorized to sign
___________________
OR
Name or person having Power of
Attorney sign the contract
(Certified copy of the Power of
Attorney be attached)
___________________
Yours faithfully
Signature of Tenderer
Witnesses
1) __________________________
Address ______________________
_____________________________
2) __________________________
Address ______________________
______________________________
Place:
Date:
7
SECTION-C
ARTICLES OF AGREEMENT
ARTICLES OF AGREEMENTS made at Thiruvanathapuram on this …….the day of …………….2014
between Senior General Manager, Rajiv Gandhi Centre for Bio-technology (RGCB), Poojappura,
Trivandrum for and on behalf of Rajiv Gandhi Centre for Bio-technology (RGCB), Poojappura, Trivandrum
(hereinafter called “the Owner”) of the one part and ……………………………(hereinafter called “the
Contractor”) of the other part.
WHEREAS the Owner is desirous of getting executed the works for Transit campus ,KINFRA Video park
,Kazhakootam – Providing and finishing partitions, air tight doors, false ceiling etc for Animal house at Lab
at KINFRA Park for Rajiv Gandhi Centre For Biotechnology(herein referred as the said work)
AND WHEREAS the said technical specifications and the schedule of Quantities have been signed by or on
behalf of the parties hereto.
AND WHEREAS the Contractor has deposited the performance guarantee worth Rs. ……………./- and
agreed to execute upon and subject to the conditions set forth herein and to the conditions set forth in the
schedule of Quantities and Conditions of Contract ( all of which are collectively herein after referred to as
“the said Conditions”) the work shown upon the said drawings and/or described in the said specification, and
included in the Schedule of Quantities at the respective rates therein set forth amounting the sum as therein
arrived or such as shall become payable there under (hereinafter referred to as “the said Contract Amount”)
NOW IT IS HEREBY AGREED AS FOLLOWS :
1. In consideration of the said Contract Amount to be paid at the times and in the manner set forth in the
conditions, the Contractor shall upon and subject to the said Conditions execute and complete the work
shown upon the said drawings and described in the said Specifications and the Schedule of Quantities
at the rates agreed in the Schedule.
2. The owner shall pay the Contractor the said contract amount or such other sum as shall become
payable, at the time and in the manner specified in the said conditions.
3. The said conditions and appendix thereto shall be read and construed as forming part of this agreement
and the parties hereto shall respectively abide by, submit themselves to the said conditions and perform
the agreements on their part respectively in the said conditions contained.
4. The plans, Agreement and Documents mentioned herein shall form the basis of this contract.
Contractor
Senior General Manager
8
5. This contract is neither fixed lump sum contract nor a piece work contract but is a contract to carry out
the work in respect of Providing and fixing of interior works of animal house at transit campus at BIC
Transit Campus at Animation Building KINFRA at Kazhakuttom to be paid for according to actual
measured quantities at the rates contained in the Schedule of Rates and Probable quantities or as
provided in the said conditions.
6. The Owner reserves to himself the right of altering the drawings and nature of the work by adding to or
omitting any items of work or having portions of the same carried out without prejudice to this contract.
7. Time shall be considered as the essence of this contract and the contractor hereby agrees to
commence the work soon after the site is handed over or soon after the agreement is executed or
from the 15th day of Issue of formal letter of acceptance whichever is early and to complete the entire
work within 45 days subject nevertheless to the provisions for extension of time.
8. All payments by the Owner under this Contract will be made only at Thiruvananthapuram.
9. Arbitration shall not be a means to settle any dispute arising out or in any way connected with this
Agreement.
10. Disputes arising out of or in any way connected with this Agreement shall be deemed to have arisen at
Trivandrum and only Courts in Trivandrum shall have jurisdiction to determine the same.
11. That the several parts of this contract have been read by the Contractor and fully understood by the
Contractor.
12. The Tender Document along with the conditions of the Short Tender, Bill of Quantities, Selection
Notice, Work Order and all letters of communication between the Owner and Contractor with regard to
award of Contract etc. will form the part of the agreement.
Contractor
Senior General Manager
9
IN WITNESS WHEREOF THE Owner and
an Contractor have set their respective hand to
If the Contractor is a partnership firm or
Individual.
these presents hereof the day and year first
hereinabove written.
IN WITNESS WHEREOF THE Owner has set its Hands
If the Contractor is a Company.
to these presents through its duly authorized official and
the contractor has caused its common seal to be affixed
hereunto and has caused these presents hereof to be executed
on its behalf, the day and year.
SIGNED & DELIVERED by the Contractor
SIGNED & DELIVERED by the RGCB by the Hand
of The Senior General Manager, Rajiv Gandhi
Centre for Bio Technology
(Name & Designation)
.
In the presence of
In the presence of
1.
…………………………………….
1.
……………………………………..
2.
……………………………………
2.
….....................................
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SECTION-D
CONDITIONS OF CONTRACT
1. Earnest Money deposit
EMD at the rate of 2.00% of estimate PAC in the form of Banker's cheque, Demand draft or FDR
pledged in the name of the Director, RGCB from any Nationalized/Scheduled Bank has to be
furnished along with the tender.
2. Performance guarantee
i. The contractor shall submit an irrevocable performance guarantee of 5% (Five percent) of
Accepted value of work tendered for the proper performance of the contract agreement.
ii. The guarantee should be from any Nationalised/Scheduled Banks, valid upto the stipulated
date of completion plus 60 days beyond that. The performance guarantee shall be refunded to the
contractor, soon after the completion of the work and issuance of completion certificate from
consultant.
iii. The times allowed for submission of performance guarantee shall be 10 days of issue of letter of
acceptance. The period can be further extended if required by the Director for a maximum period of
5 days on the written request of the contractor.
iv. The work is to be commenced soon after the site is handed over or before 15 days from the
date of issue of letter of acceptance or soon after the agreement is executed whichever is early.
v. The letter of commencement of the work shall be issued to the contractor only after he submits
the performance guarantee in an acceptable form.
3. Security deposit
The contractor shall permit the Employer at the time of making any payment to him for work done
under the contract to deduct a sum at the rate of 5% of the gross amount of each running bill till the
sum along with the sum already deposited as earnest money deposit will amount to security
deposit of 5% of the tendered value of the work. The security deposit shall be refunded after the
expiry of defect liability period of twelve months after the virtual time of completion. Both the
performance guarantee & security amount bear no interest.
4. Compensation for delay
The work shall be commenced within ten days on issue of the notice of award of the contract and
period of completion shall be 2 months from that date or the date of submission of performance
guarantee or date on which the contract is signed whichever is early.
11
If the contractor fails to maintain the required progress ie. 25% of work in each fortnight or to
complete the work on or before the contract or extended date of completion, he shall pay
compensation without prejudice to any other right or remedy available under the law of the
Government on account of such breach, pay as agreed compensation the amount calculated at the
rates stipulated below.
Compensation : @ 1.5% per month of delay to be compiled per day basis
Provided always that the total amount of compensation for delay to be paid shall not exceed 10%
of the tendered value of work. The amount of compensation shall be adjusted against any sum
payable to the contractor.
5. Time and Extension for delay
The time allowed for the works as specified or the extended time granted in accordance with these
conditions shall be the essence of the contract. The execution of work shall commence from such
time period specified in the selection notice If the contractor fails to commence the work in the
stipulated time the Employer will be at liberty to forfeit the earnest money deposit and performance
guarantee absolutely.
6. Firm period
The tender shall remain open for a period of Ninety days from the date of opening of tenders. If the
tenderer withdraws his tender before the opening date or makes any modification in the terms and
conditions of tender which are unacceptable to the Employer, 50% of the earnest money shall be
liable for forfeiture. Also Employer is at liberty to forfeit whole of the earnest money if the tenderer
where tender is accepted fails to commence the work in specified time or abandons the work
before its completion.
7. Extra/Substituted Items
1. Extra items of work are items that are completely new and are in addition to the items contained
in the contract.
2. Substituted items are items that are taken up with partial modification or in lieu of items of work
in the contract.
3. One agreement item can be substituted by multiple items.
8. Deviation/Variation, Extent and Pricing
The Employer/Consultant shall have power (i) to make alteration in, omissions from, additions to or
substituting for the original specifications, drawings, designs and instructions that may appear to
him to be necessary or advisable during the progress of the work and (ii) to omit a part of the works
due to unforeseen reasons and the contractor is bound to carry out the works in accordance with
any instructions given to him in this regard and such alterations, omissions additions or
substitutions shall form part of the works, conditions in all respects including rates.
The time of completion of the work shall in the event of any deviations resulting in additional cost
over the tendered value sum being ordered be extended if requested by the contractor as follows.
12
(iv) In the proportion which the additional cost of the altered additional or substituted work bears to
the original tendered value plus.
(ii) 25% of the time calculated (i) above or such further additional time as may be considered
reasonable by the Employer/Consultant.
9. Deviation, Extra items and Pricing
In the case of extra items (items that are completely new and are in addition to the items contained
in the contract), the contractor shall provide a rate analysis and the Employer/Consultant shall
scrutinize the rate analysis and determine rates based on the market rates and the contractor shall
be paid in accordance with the rates so determined.
In the case of substituted items (items that are taken up with partial substitution or in lieu of items
of items of work in the contract), the rate for the agreement items (to be substituted) and
substituted item shall also be determined in the manner as mentioned in the following para.
a. If the market rate of the substituted item so determined is more than the market rate of the
agreement item (to be substituted) the rate payable to the contractor for the substituted item
shall be the rate for the agreement item (to be substituted) so increased to the extent of
the difference between the market rates of substituted item and the agreement item
(to be substituted)
b. If the market rate of the substituted item so determined is less than the market rate of the
agreement item (to be substituted) the rate payable to contractor for the substituted item shall be
the rate for the agreement item (to be substituted) so decreased to the extent of the difference
between the market rate of substituted item and the agreement item (to be substituted).
10. Deviations, Deviated Quantities, Pricing
In the case of contract items, substituted items, contract cum substituted items which exceed the
scheduled quantities the contractor shall prefer claim for revisions of rates supported by rate
analysis, for the excess quantities provided that if the rates so claimed are in excess of the rates
specified in the schedule of quantities the Employer/Consultant shall after giving consideration to
the analysis given by contractor shall determine rates on the basis of market rates and the
contractor shall be paid in accordance with the rates so determined.
The provisions of the preceding paragraph shall also apply to the decrease in the rates of items for
the work in excess of the scheduled quantities, the Employer/Consultant shall revise the rates with
regard to market rates after notifying the contractor in advance and taking into consideration the
reply to it (Notice).
11. Rate to be all inclusive
The quoted rate shall be including cost of all materials, cement and steel and for clearing site
before commencement as well as after completion, scaffolding centering the boxing, plant and
equipments, storage, watching and lighting etc. The rate is also including Income tax, Sales tax /
Work contract tax, Contribution to construction workers welfare fund etc. All statutory recoveries
shall be made in the bill and remitted to respecting departments and certificates to this effect
13
issued to the contractor. The service tax shall be paid by the contractor to the concerned
department on demand and will be reimbursed to him by Employer after satisfying that this has
been actually and genuinely paid by the contractor.
12. Work to be executed in accordance with Specifications, Drawings, Orders etc
The contractor shall execute the whole and every part of the work in the most substantial and
workman like manner both as regards materials and otherwise in every respect in strict accordance
with the specifications. The contractor shall also conform exactly, fully and faithfully to the design
drawings and instruction given by the Employer/Consultant. The contractor shall comply with the
provisions of the contract and with the care and diligence execute and maintain the works, and
provide all labour and materials, tools and plants including for measurement and supervision of all
works and structural plans and other things of temporary or permanent nature required for such
execution and maintenance in so far as the necessity for providing these is specified or is
reasonably inferred from the contract.The contractor shall take full responsibility for adequacy
suitability and safety of all the works and methods of construction.
13. Measurement and Billing
The contract is for the completed work to be paid for according to the actual quantities at the rate
agreed upon in the tender schedule of rates & probable quantities. The measurements shall be
done in accordance with the procedure followed in Central PWD.
14. Defect liability period
Any defects or shortcomings found during execution of work and the period of 12 months (Defect
liability period) from the completion of the entire work shall be attended/rectified by the contractor
without any extra cost to the employer. In case of failure to do so within 10 days from such notice
of the Employer, the rectification works will be carried out through other Agencies and expenses
incurred shall be recovered from any sums due to the contractor.
15. Labour laws
The contractor shall be governed by the labour laws/Acts in force from time to time.
16. Workmen's' compensation
Provisions subsection (1) and (2) of section. 12 and subsection (1) of Section. 12 of workmen's
compensation Act 1923 are applicable to the contractor.
17. Payment of wages
The contractor shall pay to labour employed by him either directly or through sub contractor's
wages not less than fair wages as defined in the CPWD contractor's labour regulations or as per
provisions of the contract labour (Regulation and Abolition Act) Act 1970 and contract labour
(Regulation and Abolition) Central rules 1971 wherever applicable.
14
18. No price escalation for any labour or material will be entertained in the contract.
19. Charges for water and electricity necessary for the work shall be paid, by the contractor.
20. Incase of any dispute or difference of opinion between the parties by the contract, either during
the progress or after completion of work or after determination, abandonment or breach of contract
as to interpretation of contract or as to any matter arising, the matter shall be referred to the Chief
Controller of RGCB, and his decision shall be final and building on both the parties. If the
contractor is not satisfied with the disposal he/they may approach appropriate Civil Court having
jurisdiction over Thiruvananthapuram.
S. Mohanan Nair
Senior General Manager
21. TERMS OF PAYMENT:
a)
40% of contract value on supply of materials at site
b)
40% on fixing /.installation of the materials at site
c)
Balance 20% on satisfactory completion and handing over of the work to the fullest satisfaction of
the Consultant and client.
15
SECTION – E
TECHNICAL SPECIFICATIONS
MATERIAL SPECIFICATIONS OF PROPOSED INTERIOR WORKS
Wall Partitions
The partition are done with V-panel, is a sandwiched panels comprising of two 5mm thickness fibre
reinforced cement sheets, does not contain asbestos enclosing a light weight core of Portland cement and
binders and mix of density modifier aggregates. They should have specially designed tongue and groove
design which ensures perfect joint.
They should possess good sound and thermal insulation.
They should have very good resistive property to withstand humidity, water and termite.
They can be dismantled and relocated.
Doors
MATERIAL:
Door Frames and Leaves are made from Galvanized Steel.
DOOR LEAVES:
Constructed from 0.80mm Thick Galvanized Steel Sheet formed to provide a 46mm thick fully flush, double
skin door shell with Lock Seam joints at stile edges. In-fill of Honeycomb Kraft Paper is used to give the
required rigidity and effective acoustic insulation.
DOOR FRAMES:
Produced from 1.2mm (18G) thick galvanized steel sheet formed to single rebate profile of size
100mm X 58 mm.
The Door Frames may be built into the brick or block walls using corrugated “TEE” anchors not welded to
the Frames (First fix). Frames may also be fixed on plastered openings with the help of Anchor Fasteners
(Second Fix). Door Frames are supplied to knockdown/welded form with butt joints for Bolted Assembly at
site.
VISION GLASS:
Vision Glass with 6 MM clear float glass can be provided in Rectangular. The circular Vision Glass can be
provided in 380 MM Dia only. Standard Rectangular sizes
200 mm x 300 mm, 450mm x 750 mm & 350 mm x 750 mm.
16
FINISH:
The doorframes and door shutters are coated with Zinc Phosphate Primer to receive any paint on site or
finished with Thermosetting Polyurethane paint of Aliphatic Grade providing high levels of scratch
resistance and durability/Epoxy polyester powder for powder coating paint thickness 60 – 65 microns(Dry
film thickness)
HINGES:
Stainless Steel Ball Bearing Butt Hinges 3 mm thick fixed flush to the frame and shutter
(Profile 102x76x3mm thick)
FLUSH BOLTS (DOUBLE DOOR)
Concealed extended lever action flush bolts provided on the top of the door to the leading stile edge.
Completed with:
Door closer ,Smoke Seals for Air tightness.
False Ceiling
Fixing false ceiling at all height including providing and fixing of frame work made of special sections, power
pressed from M.S. sheets and galvanized with zinc coating of 120 gms/sqm (both side inclusive) as per IS :
277and consisting of angle cleats of size 25 mm wide x 1.6 mm thick with flanges of27 mm and 37 mm, at
1200 mm centre to centre, one flange fixed to the ceilingwith dash fastener 12.5 mm dia x 50 mm long with
6 mm dia bolts, other flange ofcleat fixed to the angle hangers of 25x10x0.50 mm of required length with
nuts & bolts of required size and other end of angle hanger fixed with intermediate G.I channels 45x15x0.9
mm running at the spacing of 1200 mm centre to centre, to which the ceiling section 0.5 mm thick bottom
wedge of 80 mm with tapered flanges of 26 mm each having lips of 10.5 mm, at 450 mm centre to centre,
shall be fixed in a direction perpendicular to G.I. intermediate channel with connecting clips made
out of 2.64 mm dia x 230 mm long G.I. wire at every junction, including fixing perimeter channels 0.5 mm
thick 27 mm high having flanges of 20 mm and 30 mm long, the perimeter of ceiling fixed to wall/partition
with the help of rawl plugs at 450 mm centre, with 25 mm long dry wall screws @ 230 mm interval, including
fixing of gypsum board to ceiling section and perimeter channel with the help of drywall screws of size 3.5 x
25 mm at 230 mm c/c, including jointing and finishing to a flush finish of tapered and square edges of the
board with recommended jointing compound , jointing tapes , finishing with jointing compound in 3 layers
covering upto 150 mm on both sides of joint and two coats of primer suitable for board, all as per
manufacturer’s specification and also including the cost of making openings for light fittings, grills, diffusers,
cutouts made with frame of perimeter channels suitably fixed, all complete as per drawings, specification
and direction of the Engineer in Charge.
Aluminium Doors
Aluminium work for doors, windows, ventilators and partitions with extruded built up standard tubular
sections/ appropriate Z sections and other sections of approved make conforming to IS: 733 and IS: 1285,
fixing with dash fasteners of required dia and size, including necessary filling up the
17
gaps at junctions, i.e. at top, bottom and sides with required EPDM rubber/ neoprene gasket etc. Aluminium
sections shall be smooth, rust free, straight, mitred and jointed mechanically wherever required including
cleat angle, Aluminium snap beading for glazing / paneling, C.P. brass / stainless steel screws, all complete
as per architectural drawings . Providing and fixing 12 mm thick prelaminated particle board flat press three
layer or graded wood particle board conforming to IS: 12823 Grade I Type II, in
panelling fixed in aluminum doors, windows shutters and partition frames with C.P. brass / stainless steel
screws etc. complete as per architectural drawings and directions of Engineer-in-Charge.
SECTION- F
SAFETY CODE
1)
The first aid appliances including adequate supply of sterilized dressing and cotton wool shall be maintained
in a ready accessible place
2)
An injured person shall be taken to a hospital without loss of time in cases where the injury necessitates
hospitalization.
3)
Hoisting machines and tackle if used in works, including their attachments ,anchorage and support shall be
in perfect condition.
4)
Fire hazard items shall not be allowed near the working site .
5)
Adequate safety measures against fire, theft etc will be taken by the firm / supplier.
Signature of Tenderer
Place:
Date:
18