Canterbury Public School P&C Meeting Wednesday 20 May 2015 Venue: Staff room Present: Berlinda Cook (Principal), Sascha Jenkins, Kim Santarossa, Tom Gordon, James Iliffe, Genevieve Ginty, Kaye Warren, Steven Tuften, Chris Trimmer, Phillippa Talbot, Kate Harper, Annabel Kain (late), Amanda Barker (minutes) Meeting opened: 7: 35pm Agenda If you could do one thing for your school this year what would it be? 1. 2. 3. 4. 5. 6. 7. 8. 9. Welcome to new parents and citizens and apologies Approval of minutes from previous meeting Action items from previous meeting President’s report Focus topic Principal’s report Sub-committees; questions arising from reports Finance report General Business Agenda Item 1. Welcome to new parents and citizens and apologies 2. Approval of minutes from previous meeting Minutes Apologies: Suzanne Trimmer 3. Action items from previous meeting New gates for the enclosure Three quotes have been obtained for extra gates to be added to the enclosure, on the side of the school hall. Berlinda offered for CPS to cover 50% of the cost. Tom moved that the P&C fund 50% of $1672; seconded by, James. Moved by James Iliffe, seconded by Genevieve Ginty Action: Berlinda Cook to send Chris Trimmer copy of invoice for completed work. Chris Trimmer to transfer 50% of costs to Canterbury PS World star gazing event A world star gazing event will be held at CPS, aimed for August 21. It will be run by Mt Stromlo Observatory, who hopes to see two world records; one for the most number of people in one location; the second for the most people stargazing at multiple locations, CPS being one of them. Details are yet to be established but you may have to be looking through a telescope to be counted. Tom advised Canterbury Boys High School will donate the use of their telescope. It’s planned that it will be fundraising event for the school, and a possible partnership with Scouts will be investigate. Action: Tom to work with Cate Lyon-Crews to plan as social and fundraising event Funding proposals Tom has drafted a funding proposal document where people can advise what they think the P&C should spend our money on. A survey is to go out via email, with hard copies available too. Responses are due the week before next P&C meeting. Tom will finalise the document based on comments made and it will be redistributed Action: Tom to edit form and circulate through Parent reps and staff 4. President’s report Part 1 Correspondence A letter has been received suggesting the P&C is about to lose our charity status; Sascha will investigate and advise further at the next meeting. Action: Sascha to follow up Fete wrap-up Deferred until later in the meeting, when Annabel was present. Constitution The P&C needs to have a Constitution; we used to have one however details can’t be located. Sacsha distributed copies of the Standard P&C Association Constitution, and it was agreed that we may be happy to adopt this, but the opportunity should be provided for members to read and consider it before deciding. This will be an agenda item for the June meeting. Action: Sascha to include in papers for next meeting and add to the agenda for discussion 6. Berlinda’s report: Part 1 P&C membership fees Steve, who manages membership fees, pointed out that you need to be a financial member to vote. The annual membership fee is $2. He queried whether people can vote on the same day that you’ve joined the P&C. Sascha motioned that as long as you’re a paid member you can vote on the night. Seconded by Chris. Walking buses This item was addressed before our focus topic as Year 4 student Hugo Ceran-Jerusalemy was present, along with his father Patrick. Hugo has been conducting an investigation into walking buses for our school, and his research has been supported by Ms Santarossa. A walking bus is where you have a group of children walking to school with two responsible adults, one at the front and one at the back of the group. More children join the group as you pass their home. A walking bus is a safe way for kids to walk to school; it keeps you fit and healthy, it doesn’t create greenhouse gases, you make friends and it costs no money. Everyone is encouraged to complete the survey that is in the current Canterbury Tales and that will also be in the next one. Hugo hopes the 5. Focus topic 6. Berlinda’s report: Part 2 P&C will support walking buses, and he hopes he’s able to come back to discuss it further. School uniform There is a uniform policy that sets out what has been agreed to by the school community: Berlinda personally considers it important that uniforms are clean and neat and likes to see blue and white clothes and blue hats, but is not overly concerned if clothes don’t have the CPS logo. There is a lot of interest in the school community in having cotton shirts at least and perhaps cotton ‘bottoms’ as well, and Genevieve is very interested in having a uniform comprising natural fibres. Following initial discussions at a previous P&C meeting she has made an initial order of collared shirts to meet current demand. Variations for cotton skorts were passed around. The local company will price match what we’re currently paying, and will make long pants too, although a sample was not available. The following were discussed: should we offer alternative girls pant to unisex; agreed no. Microfibre shorts, Genevieve spoke to Lisa Wright, who says they’re best and she’s going to promote them to parents. There are lots of rugby navy shorts in sizes 12 & 14. Genevieve will investigate if it’s possible to sell some to other schools at cost price Decision made by committee to phase-out gabardine navy shorts and move to cotton only. Decision made by committee to only stock cotton tops Box pleat skorts cost $17 and culottes cost $27; Genevieve suggests we phase out the culottes and this was agreed. The fleece jumper and zippered jacket were discussed and it was agreed to keep both. Genevieve will explore other options as it was suggested that the jacket isn’t very warm. The microfibre navy track pants will be phased out. The bucket hat will be phased out so the two options remaining will be the surf and legionnaires hats. Genevieve will look into sourcing a hat with a drawstring around the crown. Genevieve had prepared a detailed spreadsheet showing varying pricing options. One where no profit will be generated, one where a medium profit would be made, and one where a small profit will be made that will likely mean in reality that no profit is made once ad hoc expenses occur. A vote was conducted and the latter option agreed to. Kim Santarossa was given the task of updating the anti-bullying policy; due to a change in terminology this is now to be known as the anti-bullying plan. The plan was written not only for parents and teachers, but for students too. It needs to cover students on and off school premises. Kim conducted a survey; it was completed by teachers, students (48) and parents (30). Teachers could think of no instances of bullying. What bullying is had to be clarified for some students as they weren’t all clear what is. Many parents didn’t know of the school’s anti-bullying policy or hadn’t read it. There were many keen on preventative measures being employed. A most important aspect of bullying program is to highlight that an active bystander plays an important part in stoping bullying. Kim has produced a brochure as well as the updated plan document. Action: Plan will be distributed widely and people should email Kim feedback. The updated plan will be voted on at next the next meeting. 7. Sub-committees 8. Finance report 9. General business Part 1 The annual school report has been published The parent handbook has been formulated. Berlinda welcomes feedback. The school’s finance committee has a new parent representative, Cathy Phuong School photos - a new photographer has been booked. Two different styles of presentation are available and feedback from parents is required on which style is preferred. Parents voted to keep the usual format of photos. The building works on the special education project is underway. Some savings will go towards sensory garden. School Excellence Framework is now available, this involved a selfassessment as a school executive team. Details of the National Consistent Collection of Data of students with disability were made available. Security lighting will be upgraded in an interim manner; further work with lighting will be done next financial year. Lisa Wright has relinquished Stage 2 supervision and Bryony Herbon is the new team leader for Stage 2. Community lease request has been received from the Assembly of God. It would entail an ongoing commitment with use on both Saturdays and Sundays that could bring in $350 a week in revenue for the school. Currently we have karate and a dance groups who lease space. It was agreed that each request should be considered on merit. There were a range of objections raised, including concerns with the school being seen to be aligned to the church, signage, access, implications for local residents and parking. The request will be rejected with the primary reason cited that the school is utilised a lot on weekends and we have considerable freedom with using it that would cease if this lease request was agreed to. There were no questions arising from reports Chris tabled his Finance report A NAIDOC celebration will take place on Wednesday 15th July 4.307.30pm; this is the same night as the P&C meeting and it was agreed this shouldn’t be a problem The Canterbury men’s shed is building potting benches for our garden The canteen needs volunteers; please make contact with Suzanne if you can help. 4. President’s report Part 2 9. General business Part 2 The school’s involvement in the Stephanie Alexander Kitchen Garden Program is progressing. Fete wrap-up Annabel was presented with flowers and a massage voucher as a thank you for her commitment to our school fete and all the time she put in to ensure it was yet another huge success. A fete document was tabled. The drop in profits is largely due to the lower number of people in attendance with the poor weather conditions. Stall holder summary documents are important to assist with planning for the next fete, in two years. Annabel will compile the details for 2013 and 2015 fetes into a booklet. It was agreed that there’s no doubt how great the fete is for the school community. Playground supervision Glenn Smith and Anne Tiedemann prepared a paper that was made available with the agenda and sub-committee reports. The limitations placed on physical activity and location of activities during recess was questioned, with the request that they be reviewed and brought into line with current lunchtime arrangements, which are fully supported. Berlinda advised that the Teachers Federation recommends teachers have a continuous break of 30 minutes (minimum). At CPS it’s only possible for teachers to have a 25 minute break, and then only if recess/breaks are 25 mins. As a consequence recess is now 25 minutes duration and the two halves of the lunch break are each 25 minutes. There have been concerns about “big ball” games being played because of the potential risk to younger/smaller students. Following discussions it was agreed that ‘big ball’ games, such as basketball, can now be played at recess and appropriate supervision will be provided. Meeting officially closed at 9.50 pm.