Collection of Membership Fees
Section A. Membership Application - No Dues/Bad Pay
When an association receives a membership application with no money included, the association
should first contact the league secretary to confirm no money was received. If accurate, the
following procedure must be followed: (The following procedure does not apply to checks
issued/credit cards tendered by a league secretary for payment of membership dues for the league.)
1. The association sends a letter notifying the individual:
a. Payment has not been received or payment was made with a bad check/credit card.
b. Payment or proof of payment must be submitted within fifteen (15) days. If payment was
made by bad check/credit card, additional bank/service fees can be applied to the amount
owed.
c. Personal check/credit card is not an acceptable method of payment. (Cash, money order or
cashier's check only.)
d. Failure to submit payment or proof of payment could result in denial of membership.
e. He/she is ineligible to participate in any USBC competition.
2. The association notifies the league(s) that the individual does not hold membership and cannot
participate in USBC competition. (See the Rules page of BOWL.com under ResourcesAssociation for sample letter.)
3. If payment or proof of payment is not received within the time period specified, the association
forwards the following to USBC Headquarters, Attention: Rules:
a. Copy of the notice sent to the individual requesting payment.
b. Copy of the membership application.
c. If bad check/credit card was issued, copy of the front and back of the check or credit card
draft returned and documentation of bank/credit fees incurred.
d. Any other supporting documentation.
Section B. No Membership Application - No Dues
1. When receiving a league application, compare the number of teams and members per team with
number of cards received. If number of cards is greatly lower than number required, return league
certification and inform secretary the league cannot be certified until all membership cards have
been received.
2. A couple months after the league has started, request a current copy of standing sheet. Compare
the standing sheet with the league roster in WinLABS to see if any bowlers are listed that are not
certified. If some are discovered:
a. Send a letter notifying the secretary (Sample letter can be found here):
1) Membership applications and the appropriate dues for the following individual(s) were not
forwarded to the association.
2) Membership applications along with payment or proof of payment must be submitted for
those individual(s) within fifteen (15) days.
3) Failure to submit payment or proof of payment could result in denial of membership for
those individuals
b. If the league has not ended the secretary should be notified that the individual(s) do not hold
membership and cannot participate in USBC competition.
c. If payment or proof of payment is not received within the time period specified, the association
forwards the following to USBC Headquarters, Attention: Rules:
1) Copy of the notice sent to the secretary requesting membership applications with payment.
2) Copy of the league standing sheet and/or final average report.
3) Any other supporting documentation.
The above procedure should also be followed after the league is ended and the association receives
the final average report.