MIRACOSTA COLLEGE
CLASS TITLE:
CAREER STUDIES & SERVICES SPECIALIST TRAINING SPECIALIST
BASIC FUNCTION:
Under the co-direction of the EOPS/CalWORKs Counselor/Facilitator and the Faculty Director of
The Career Studies & Services, develop Individual Training Plans (ITP’s) and educational,
experiential, and employment opportunities for students in the CalWORKs and related grant and
contract programs; serve as program advocate to area community organizations and
business/industry; assess, screen, and refer students for employment opportunities, and follow up
with employers and students to monitor compliance with contract, grant, and/or program
requirements. Coordinate and provide resources and services that assist students with
appropriate preparation for interviews and employment.
REPRESENTATIVE DUTIES:
1.
Develop a network of employers for experiential and employment opportunities for
students.
2.
Conduct on-site monitoring visits with employers/site supervisors to ensure program
compliance and to monitor program participants’ progress. (E)
3.
Assist students with researching and identifying occupational interests and
requirements; develop Individual Training Plans (ITP’s); ensure compliance with grant,
social service agency, and District requirements, policies and procedures. (E)
4.
Secure and provide resources to assist students with preparing for successful
interactions with employers, such as interview attire, transportation vouchers, etc. Solicit
sponsors and donations from the community ; prepare correspondence/awards for
recognizing donors; maintain records for the related MiraCosta College Foundation
account
5.
Serve as lead coordinator for services and events in program area; support CalWORKs
and Career Center team members serving as lead; support CalWORKs and Career
Center-sponsored events through announcements, marketing, and participation.
6.
Produce articles and advertisements for department newsletter, campus newspaper,
multi-media flat screens, and department web pages as directed or requested. Prepare
and disseminate Career Center, CalWORKs, and program informational and
promotional articles and materials for services and events using a variety of media;
ensure up-to-date program information on the Web and all marketing outlets.
7.
Assess students’ workplace readiness; discuss and model positive work skills and habits;
assist students with exploring career interests and occupational choices; develop and
teach workshops and classroom presentations in person and/or online as needed or
requested; refer students to appropriate workshops, placements, and/or campus or
community resources; assist students with preparing and editing career-related
documents. (E)
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/24/09
CAREER STUDIES & SERVICES SPECIALIST – TRAINING SPECIALIST
2
8.
Plan and execute recruitment strategies for enrolling program participants; develop and
program orientations regarding program participants’ rights and responsibilities. (E)
9.
Occasionally negotiate, develop, execute and monitor subcontracts with employers for onthe-job (OTJ) opportunities in accordance with MOU contract guidelines and MiraCosta
program specifications; responsible for accuracy of detailed information on completed
contracts. Conduct on-site monitoring visits with students and employers at OJT work
sites. (E)
10.
Establish and maintain detailed and comprehensive files and records on each program
participant; maintain accurate and up-to-date records required by Department of Labor,
contractors, grantors, relevant social service agencies, and by the District; compile and
report placement, demographic, outcome, and other data regarding services provided and
populations served.
11.
Maintain ongoing communication and a mutually satisfactory referral process with the
County Welfare Department (Health and Human Services) regarding program
participants’ progress and employment. Ensure that regularly updated Memoranda of
Understanding (MOU) for WEX assignments are on file. (E)
12.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
District organization, operations, policies and objectives.
Grant and contract preparation, compliance, and implementation.
Advising related to career and occupational development.
Principles and practices of employment preparation, including job search, job development, hiring,
placement, and retention.
Job training and fair employment legislation.
Principles and techniques of marketing, advertising, and public relations.
Methods and practices of recordkeeping and report preparation.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Local, state, and national labor market and occupational trends.
Eligibility requirements for applicable social service employment and training programs.
Principles and practices of supervision and training.
Procedures followed in the administration, scoring, recording and reporting of standardized test
results.
Current college curriculum, rules, regulations and guidelines applicable to all divisions.
Modern office practices, procedures and equipment.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/24/09
CAREER STUDIES & SERVICES SPECIALIST – TRAINING SPECIALIST
3
ABILITY TO:
Learn to interpret, apply and explain rules, regulations, policies and procedures and apply them in
a variety of procedural situations.
Train, supervise or provide work direction and assess student workers.
Establish and meet performance-based outcomes in grants and contracts.
Research and analyze employment data, career trends, and occupational information.
Learn terminology and job specifications for a wide variety of occupations.
Analyze situations accurately and adopt an effective course of action.
Work independently with little direction.
Motivate, encourage and persuade others.
Plan and organize work.
Maintain records and prepare reports.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Communicate effectively both orally and in writing.
Operate a variety of office equipment, including computer and appropriate software.
Read, interpret, apply and explain rules, regulations, policies and procedures related to test
administration.
Analyze situations accurately and adopt an effective course of action.
Work confidentially with discretion
Work as a member of a team.
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural,
ethnic and disability issues.
EDUCATION AND EXPERIENCE:
Education and experience equivalent to Associate in Arts degree in Education, Business,
Psychology, Social Work or related field and one year of closely related work experience.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver license.
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Not applicable.
CONTACTS:
Departmental coworkers, district staff, students, faculty, employers, the general public, and
professional staff at two- and four-year institutions.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and/or stooping; occasional
light lifting and carrying of objects weighing 25 pounds or less; repetitive use of computer
keyboard, mouse or other control devices; ability to travel to a variety of locations on and off
campus as-needed to conduct district business.
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving appropriate interactions
and communications personally, by phone and in writing with a variety of individuals and/or
groups of individuals from diverse backgrounds on a regular, on-going basis; ability to work
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/24/09
CAREER STUDIES & SERVICES SPECIALIST – TRAINING SPECIALIST
4
effectively under pressure on multiple, various tasks concurrently while meeting established
deadlines and changing priorities; ability to effectively negotiate, mediate and resolve conflicts
with and among their contacts.
WORKING CONDITIONS:
Primarily busy office and/or classroom environments; subject to frequent contacts with and
interruptions by individuals in person, or by phone; intermittent to frequent exposure to
impatient, angry, and/or verbally aggressive individuals; may be required to work at any district
location during day and/or evening hours with occasional holidays and/or weekends on an asneeded basis.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/24/09