OUTSA MEETING: September 1st 2010
MINUTES
5:30 PM
MEETING CALLED BY
OUTSA President Mouhammad Al-Akkoumi
TYPE OF MEETING
OUTSA Monthly Meeting
FACILITATOR
OUTSA President Mouhammad Al-Akkoumi
NOTE TAKER
Vivian Nguyen
ROOM 1D18
TIMEKEEPER
Quorum Verification: 25 Eligible Voting Members Present. 13 Needed for Quorum. Verified by
Electronic Sign In
ATTENDEES
Agenda topics
APPROVAL OF MINUTES/TREASURER’S
REPORT
5 MINUTES
MOUHAMMAD AL-AKKOUMI
No minutes since it is the first meeting of the year.
DISCUSSION
4 different budgets: Student Counseling Budget, Student Health Services Budget, Student Activity Fee
Budget, Cultural and Recreation Budget. Total available amount to spend is $27,073 from the Student
Activity Fee Budget.
CONCLUSIONS
None
ACTION ITEMS NONE
2 MINUTES
DISCUSSION
PERSON RESPONSIBLE
DEADLINE
COMMITTEE REPORTS
Social – Crystal Moore: Happy Hour – September 9 th 4:30 to 7pm. Social Committee is involved with
promoting events on campus by making and handing out flyers, chalking sidewalks, and making
announcements. Everyone who is interested is encouraged to join. Meetings will be once or month or on
an as needed basis
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Contact Crystal Moore to join Social Committee at cmoore8@ouhsc.edu
All interested
None
NEW BUSINESS
25 MINUTES
DISCUSSION
New Professional Development Fund – Mouhammad Al-Akkoumi: Allots $250 to each student in their
academic unit once they have exhausted funds from their own college. This money is used towards
enhancing the professional growth of the student such as attendances to national conferences. The New
Professional Development Fund will take up to $5,000 from the Student Activity Fee Budget and apply it
towards this fund where students may apply to receive the allotted amount once all requirements are
met.
Paintball Proposal – Blake Crockett: Campus wide paintball event to involve as many people as possible
with a request up to $1,000. Event will be held on September 25 th from 10-2 at Sapulpa Paintball
Adventure Games. Deadline to sing up is September 17 th.
Christella Chavez made a motion to allocate up to $5,000 each year for professional development to
include this year. Seconded by Crystal Moore. Vote on motion: 24 in favor. Motion carries.
CONCLUSIONS
Christella Chavez made a motion to allocate up to $1,000 for paintball with $5 per person to hold your
spot. Motion seconded. Vote on motion: 26 in favor (voting members came late). Motion carries.
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OUTSA General Meeting 9/1/10
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
All interested in paintball must sign up and pay $5 to hold your spot
with Cortney Dennis in Student Affairs.
All interested
9/17/10
5 MINUTES
OLD BUSINESS
Review of completed projects from last year – Full court basketball, volleyball court, disc golf course,
plasma TVs.
DISCUSSION
Review of activities and events – Happy Hour, holiday tree lighting, cultural night, faculty versus student
basketball tournament
ACTION ITEMS NONE
20 MINUTES
PERSON RESPONSIBLE
ANNOUNCEMENTS
DEADLINE
VARIOUS
New organization suggestion – Scott Shepherd: POUNDERS, a philanthropy, health promotion and
wellness club. This club will be involved in participating or volunteering in events around town such as
runs, bike rides, etc. The goal is to reach out and help the community where needed. The first meeting
will be held on September 8 th in 2C33 at 6pm
Tulsa Run – Cortney Dennis: Entry fee for OU Tulsa students is $10. This includes entry, Tulsa run long
sleeve t-shirt, OU Tulsa runner tech shirt. It will be held on October 30 th. Walkers welcome, no dogs or
strollers allowed. Deadline to sign up is October 20 th.
Schuster-Q – Cortney Dennis: Annual barbeque family friendly event that is open to the public. Free
barbeque for first 500 people. September 24 th in the evening around 5pm held partially outside as well as
in Founders Hall.
DISCUSSION
Gym Update/New Fitness Room – Cortney Dennis: Fitness center is open 24 hours a day and is free for all
Tulsa students. In the process of giving students a key pad code to access the fitness center instead of
checking in with security. College of Public Health voted last year to renovate the lounge near the fitness
center to an aerobics room. Classes that will be offered – yoga, pilates, latin cardio, body pump.
Changes to Constitution and ByLaws – Mouhammad Al-Akkoumi: Proxies must meet certain requirements,
changed meetings to once a month, changed professional development fund as review only. Voting
representatives will be sent the new copy of the constitution and bylaws to be reviewed.
Representative Duties – Mouhammad Al-Akkoumi: Duties are the same with the addition that one must
report to OUTSA at the end of the year on who will be the new representative or point of contact for the
following year
Our Website: http://tulsa.ou.edu/outsa - Suggestion box, calendar with upcoming events and activities,
constitution and bylaws, minutes, necessary forms, organizations on campus, voting representatives
ACTION ITEMS
Contact OUPounders@gmail.com for questions or comments
Sign up for Tulsa Run with Cortney Dennis in Student Affairs
Questions/comments on constitution and bylaws revision should be
sent to outsa@ouhsc.edu
OBSERVERS
PERSON RESPONSIBLE
DEADLINE
All interested
All interested
Voting Representatives
None
10/20/2010
10/6/2010
See attached copy of sign in sheet (printed from electronic sign in)
RESOURCE PERSONS
SPECIAL NOTES
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OUTSA General Meeting 9/1/10