MPMA’S ONLINE JOB BANK
Assistant Registrar
General Description:
The assistant registrar aids the Registrar/Collections Manager with the preparation, management and
maintenance of all documentation and records related to the museum’s art collection and to all
incoming and outgoing loans. While this position description lists a wide range duties carried out in the
collections department, it is assumed that over time, a more defined subset of responsibilities will be
assigned to this position, based on the skills and interests of the person who holds it and the museum’s
current needs.
This is a 12 month Term Appointment which carries no expectation of continuous employment beyond
the initial term. However, if sufficient funding is available the contract may be renewed.
Duties and Responsibilities:
Collection Documentation
The assistant registrar assists with processing new acquisitions, incoming and outgoing loans, and
deaccessions; creates and maintains the legal, catalog, appraisal, activity, source, numbering, and
condition documentation of these collections including generation and maintenance of all related legal
paperwork, database and hard file catalog records.
Collection Management
The assistant registrar helps to maintain up-to-date location records for the collection (within the
museum and off site) and assists in the preparation of receipts, loan and release forms; in preparation of
all necessary reports and paperwork for incoming and outgoing loans; and in handling, packing and
installation of art work as necessary.
The assistant registrar assists in overseeing conditions, access, and inventory of collection storage and
processing.
The assistant registrar will be active in responding to public and staff queries, and researching the
collection and exhibition archives related to these; assist with all image reproduction and photography
requests; and assist with managing collections archives and research library.
The assistant registrar assists with the photography and processing of images of the permanent
collection and process all reproduction and photographic requests.
Traveling exhibitions
The assistant registrar helps manage logistical arrangements (legal documentation, shipping, customs,
couriering, and conditioning) for traveling, temporary or special exhibitions as requested.
Other duties as assigned
Required Qualifications
Bachelor’s degree in art history, anthropology, museum studies or related field with a minimum of one year
experience in a museum registration office or other role that includes familiarity with registration-related
records, database and collections management, basic art shipping practices, art handling and movement,
and condition reporting expertise. Excellent written and oral communication and interpersonal skills, with a
demonstrated ability to work on a team with staff, volunteers, patrons, and sponsors, detail-oriented, strong
organizational skills. Computer and database management skills and experience that includes Microsoft
Office tools, Adobe Photoshop/Creative Suite. Valid driver’s license.
Physical requirements
Lifting, pushing, or pulling up to 50 lbs
Standing, walking, sitting, and climbing
Preferred Qualifications
Training in photography and image processing. MuseumPlus experience.
Application deadline is October 24, 2014
Application procedure: Send a cover letter, resume and 3 references to rlonborg@ksu.edu.
Contact information: Sarah Price, Registrar/Collections Manager at srprice@ksu.edu
No phone calls please.
Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected
veterans. Background check required. Kansas State University actively seeks diversity among its
employees.