Request for Membership
Applicants Name:
________________________________
Staff Payroll Number:
________________________________
Department:
_________________________________
Telephone Extension No.:
___________________
In applying for membership of the College Social Club, I agree to having a membership
fee** of €3 per fortnight (if paid fortnightly) or €6.50 per month (if paid monthly)
deducted from my salary
Applicant’s Signature:
__________________________________
Date:
___________________
The completed application form should be returned to a Social Club Committee Member:
Shirley Kearney Chairperson, Deirdre O’Riordan Treasurer, Deirdre Franklin Secretary
Pauline Kennedy & Meg Roche Joint PRO, Paula Treacy, Ann-Marie Ryan and Geraldine
Murphy
For Official Use
FINANCE OFFICE/PAYROLL
Signature:
__________________________________
Date:
___________________
Membership No.:
___________________
** Annual membership fees will be recommended at each Annual General Meeting by the
Executive Committee. Membership fees are payable on a monthly or fortnightly basis
depending on the members salary payment arrangement with Mary Immaculate College.
Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012
Christmas €€€€Savings Club
Please read the following notes covering the administration of the Christmas
Saving Club.
1.
Only members of the College Social Club are eligible to join the
Christmas Savings Club.
2.
All amounts will be deducted at source from salary and will be paid
into the College Social Club “Christmas Savings Club”. This special
savings club will be administered by the College Finance Office in
conjunction with the CSC Chairperson/Treasurer.
3.
The “Christmas Savings Club” will be deducted continuously
throughout the twelve months of the year. The amounts saved will
be paid during the end of November or first week of December
each year.
4.
At the start of each year, you will nominate an amount to be
deducted. This amount cannot be changed until the start of a new
year.
If you are in agreement with the above please complete the following and
return with your membership form.
Name:
Department:
Payroll No:
Salary Frequency:
Fortnightly/Monthly
(Delete as appropriate)
Amount to be deducted:
€__________ per _____________
Signed:__________________________________ Date:____________________
For Official Use
Committee Member
Signature
Date
Finance Dept;
Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012
Membership
No.
CONSTITUTION
1.
Name
The Club shall officially be known as the Mary Immaculate College Social Club
but be called the College Social Club or CSC for short.
2.
3.
4.
5.
Objectives
2.1
To promote and support the social activities of members.
2.2
To provide support to other social activities organised within the College.
2.3
To provide a forum for support and exchange of ideas for members within
the club.
2.4
To provide regular feedback to members as required.
Membership
3.1
Full membership shall be open to employees of Mary Immaculate College
both full and part-time.
3.2
Employees of the MIC Students Union, retired employees of MIC and/or
staff on secondment to MIC are eligible for membership of the College
Social Club
Structure
4.1
The Executive Officers (elected from the Committee) shall comprise a
Chair, Secretary, Treasurer and P.R.O. The Executive shall, subject to the
direction of the Club at the Annual General Meeting, have all the powers
necessary to carry on the work of the Club. In the event of an Executive
member being unable or unwilling to perform the duties of the office, for
whatever reason, the Committee will appoint another person qualified
under clause 3.1 above to perform the duties of the officer until the next
Annual General Meeting. Executive members shall hold office for a
period of one year, but may stand for re-election the following year.
4.2
The Executive may appoint a sub-group from time to time to facilitate the
club’s business.
Quorum
5.1
Regular attendance at meetings shall be deemed necessary.
5.2
In order to have a meeting, a quorum of 25% including 2 officers shall be
necessary.
Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012
6.
Annual General Meeting
An Annual General Meeting shall be held in February/March each year.
7.
Extraordinary General Meeting
An Extraordinary Genera Meeting shall be held in the event of an urgent matter to
be discussed.
8.
9.
Amendments
8.1
Amendments to the Constitution shall be made by any named
representative, submitting to the Secretary of the Club a resolution or
resolutions in writing to be received not less than 4 (four) weeks prior to
the date of the Annual General Meeting.
8.2
Such resolutions shall require the consent of two-thirds of the members
present, before being ratified.
Membership Fees
9.1
Annual membership fees will be recommended at each Annual General
Meeting by the Executive Committee.
9.2
Membership fees are payable on a monthly or fortnightly basis depending
on the members salary payment arrangement with Mary Immaculate
College.
Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012
STANDING ORDERS
All meetings of the Club (Annual, Extraordinary, General) shall be conducted in
accordance with the Standing Orders as set out below
1.
Annual General Meeting
1.1
The Club shall hold an Annual General Meeting before the end of
February. Notice of the AGM shall be sent by the Secretary to all
members not less than 4 (four) weeks before the date of the AGM. Papers
for the AGM shall be sent to all members not less than 7 (seven) days
before the date of the meeting.
1.2
The function of the AGM shall be:-
2.
to receive reports from the Executive Officers
to elect members of the Executive
to elect members of the Committee
to consider motions proposed and seconded by members and
received before the AGM in accordance with 1.1 above.
to approve the annual subscription fees recommended by the
Executive
to allow time for Any Other Business
The Chair
Speakers shall address meetings through the Chair. The Chair shall guide the
meeting and determine the order of speaking.
3.
Motions
All motions including amendments to the Constitution must be proposed and
seconded by members.
3.1
Notice of any motion to be proposed at the AGM specifying the proposer
and seconder of the motion shall be submitted in writing to the Secretary at
least 6 (six) weeks before the AGM and distributed to members at least 4
(four) weeks before the AGM.
3.2
The proposer or seconder shall present the motion and thereafter it shall be
open for debate; it may only be withdrawn with the consent of the
proposer. The Chair may decide to defer the motion to another agenda.
3.3
The proposer or seconder of the motion shall have the right to sum up the
debate immediately prior to a vote being taken.
3.4
All amendments to motions must be proposed and seconded by named
representatives.
Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012
4.
3.5
Notice of any motion to be proposed at an Extraordinary General Meeting
of the Club shall specify the proposer and seconder and be submitted in
writing to the Secretary not less than 3 (three) weeks before such a meeting.
3.6
The Secretary, when giving notice of an Extraordinary General Meeting,
shall specify any motion to be proposed thereat and the names of the
respective proposer and seconder of the motion. In addition, the names of
those full members, who have called the meeting, shall also be specified by
the Secretary.
Voting
A.
Motions
4.A.1 Fully paid up members are entitled to vote on any motion put to the AGM.
The Chair shall have a single casting vote to be used only in the event of an
equality of votes on a particular motion.
4.A.2 Voting will be by show of voting cards issued immediately prior to the start
of the AGM, (one card per member) or by show of hands.
B.
Elections to Executive Committee
4.B.1 Executive members who intend to resign at the next AGM should notify
the Secretary of their intention at least one month prior to the AGM.
4.B.2 Nominations for the vacant position(s) must be proposed and seconded by
named representatives.
4.B.3 Nominations as above must be received by the Secretary at least 4 (four)
weeks before the date of the AGM. If more than one person is nominated
for a vacant post, a vote will be held by means of secret ballot.
4.B.4 Late nominations shall not be accepted.
4.B.5 Votes will be counted by 2 (two) tellers, who are not party to the
election/nomination process. The 2 tellers will be appointed by those
members attending the meeting.
4.B.6 In the event of an equality of votes after a second election, the Chair shall
have a casting vote.
5.
Extraordinary General Meeting
5.1
The Executive may, on their own resolution, or at the request of at least
one-third of the members of the Club, call an Extraordinary General
Meeting. At least 2 (two) week’s notice, with the specified matter, time
and venue of the meeting, shall be sent to every member. Major policy
and constitutional changes must be approved by at least two-thirds of the
membership.
Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012
5.2
6.
Extraordinary General Meetings shall only consider the business for which
that particular meeting has been called.
Social Club Finances
6.1
A detailed record of income and expenditure shall be kept by the Social
Club’s Treasurer.
6.2
All expenditure shall be authorised and signed by the Treasurer and one
other Officer of the Club, i.e. the Chair, Secretary or P.R.O.
6.3
Annual accounts shall be prepared for the AGM.
6.4
The Executive shall receive regular reports on the Association’s financial
position, annual budgets and expenditure.
6.5
All expenses incurred by the Executive members shall be reimbursed, as
agreed by the Executive.
6.6
All financial records shall be retained for a period of at least 2 (two) years.
Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012
MEMBERSHIP RULES OF SOCIAL CLUB
Who is eligible
1
Fully paid up members are eligible to attend all events. Non-members may attend
at specified rates.
2
Non-members are not eligible for member’s benefits.
3
Members are welcome to attend all events but no reduction in membership fees
can be made for non-attendance at events.
Payment for events
5
All events to be paid in full prior to event.
6
Refunds cannot be guaranteed for any events organised by the College Social
Club.
Vouchers / Tickets
7
Vouchers/Tickets are non-transferable. This applies to all events run by the
College Social Club.
Prizes
8
All prizes to be collected within 1 week.
9
Sponsorship of Events
The Social Club may give sponsorship to events and/or help promote other College
social activities, as determined by the Executive.
11.
Final Say
The Social Club committee reserve the right to expel any member not in
compliance with the above rules.
Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012