MAYHA Board of Directors Meeting
July 18, 2011
A meeting of the Board of Directors of the Missoula Area Youth Hockey Association was held at
Wordon, Thane PC, Missoula MT at 6:00 p.m. Those in attendance were as follows:
Board Present:
Sean Morris, Harvey Hergett, Thorin Geist, Bjorn Nabozney,
Colleen Leadbetter, Ryan Jones, Fletcher Brown, Thorin Geist
Board Absent:
Steve Earle, Doug Jackson, Paul Tranel, Robb Foote
Public:
Angie Dean
Approval of Minutes Sean motioned approval of the June minutes. Fletcher seconded.
Minutes were unanimously approved.
Public Comment:
Committee Reports:
Youth Hockey:
GHL: None
Consent Agenda: Board discussed the Strategic Planning meeting tentatively scheduled for
August 13th. We discussed the possibility of having the meeting on an evening rather than a
Saturday. Board set the meeting for August 15th from 3 – 9 pm at the 1st Interstate Bank
conference room.
Eric presented the Youth Hockey budget for review and approval. The YH Committee took the
fundraising requirements away from the termite program. They also looked at incorporating the
fundraising/league service into one commitment. To assist with fund raising, each travel hockey
team will assist with 3 Mauler home games. Each MAYHA travel team will get a jacket, pants
and bag as part of their fees. Logo wear and concussion testing are two other items that are new
and included in the YH budget. Colleen moved for a preliminary approval of the YH budget.
Fletcher seconded. Unanimous approval.
The Board discussed replacements on the Board for Sandy Trenkle and nominations for the three
vacated positions. Thorin motioned Tim Richards to replace Sandy. Sean seconded.
Unanimous approval. Board discussed having the past president as an appointed member in the
future to insure a smooth transition from year to year. The board was favorable to that idea.
Executive Director Comments: Dasher top for the interior boards is finished. Lights and
heat are being installed in the non-enclosed locker rooms. Eric is once again looking into radiant
floor heat. GHL registration is starting. The rink scheduling software has been purchased and is
integrated with two touch screens and a flat screen with the day’s events and advertising. The
rink staff is getting ready for the fair takeover. Eric is planning a week off with the staff during
the fair. Ice will be up and running by Sept 1. Sean and Eric have been working on a cleaning
memorandum for the fair. Harvey asked about a written agreement on the agreed 8.5% nonprofit rate for additional ice time. The agreement for this year is only verbal. There are two Big
Sky Concert Series again this week. We made slightly over $20,000 in the first two shows.
Eric met with Parks and Recreation on their Fort Missoula Regional Park. They are building a
complex out at Fort Missoula with a large roofed pavilion that is proposed to be used for ice in
the winter. The pavilion is several years out and must be built in a old style with large timbers,
rock and a fireplace. The ice is in Phase III which is not currently funded.
Board Member Comments:
Harvey Hergett: None
Paul Tranel: Absent
Fletcher Brown: None
Colleen Leadbetter: None
Sean Morris: None
Ryan Jones: None
Bjorn Naboznay: None
Robb Foote: Absent
Doug Jackson: Absent
Thorin Geist: None
Officer Reports:
President: None
Vice President: No Report
Treasurer:
Balance Sheet –
• Corporation still has a strong cash position of $161,561 for the summer months
considering some large payments that have been made such as; lease payments to the
county for $ 102,499 for the July 1 payment.
• Fair has been issued a concession check for $10,520 for concession sales last season.
• An energy bill for Northwestern Energy for $7,885.97.
• There will be payroll expenses over the course of the off months along with smaller
monthly bills.
•
There will still be cash deposits coming into MAYHA from the Big Sky Concert series
and GHL registrations will start trickling in.
Income Statement –
• Revenue continues to exceed budget by approximately $140,000 with;
• GIR had a strong performance along with GHL and Think Rink compared to budget.
• YH has narrowed the margin considerably from last season with some outstanding
accounts yet to be collected.
•
Expenses continue to run about 7.5% above budget or approximately $75,000 on a
$1,025,000 budget. The only expense item to be recorded is depreciation expense of
roughly $95,000.
•
Net income is $127,585 which will be reduced to $32,000 due to the depreciation entry
by BDM. Still strong performance considering the additional expenses the rink has
incurred due to catching up on County liabilities imposed by the new Fair Manager.
Secretary: No Report
Meeting adjourned at 7:40 pm.
Next meeting August 15, 2:30 pm in advance of the strategic planning meeting at 1st Interstate
Bank.