Interfraternity Council
University of Missouri
Constitution, Bylaws, and Policy Manual
Amended by Presidents’ Council
11/2/2011
Constitution
Preamble
We the fraternities of the University of Missouri, realizing cooperation is fundamental to all parts of fraternity life, that
an organization is needed to coordinate the activities of the fraternities, and that a sound organization must precede all
interfraternal accomplishments, do adopt this to be the Constitution and Bylaws of the Interfraternity Council of the
University of Missouri. Furthermore, We consider the fraternity responsible for a positive contribution to the primary
functions of the University, and therefore, under obligation to encourage the most complete personal development of
its members intellectually, morally, physically, and socially.
Therefore, we declare:
I.
That the objectives and activities of the fraternity should be in entire accord with the aims and purposes of the
institutions at which it has chapters.
II.
That the primary loyalty and responsibility of a student in his relations with his institution are to the institution
and that the associations of any group of students as a chapter of a fraternity involves the definite
responsibility of the group for the conduct of the individual.
III.
That the fraternity should promote conduct consistent with good morals and good taste.
IV.
That the fraternity should create an atmosphere which will stimulate substantial intellectual progress and
superior intellectual achievement.
V.
That the fraternity should maintain sanitary, safe, and wholesome physical conditions in the chapter house, if
applicable.
VI.
That the fraternity should incorporate principles of sound business practice both in chapter finances and in the
business relations of its members.
Adopted from:
The Fraternity Criteria
The National Interfraternity Council
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Article I
Name
This organization shall be known as the Interfraternity Council of the University of Missouri–Columbia herein after
referred to as Interfraternity Council or IFC.
Article II
Purpose
The Interfraternity Council shall be the governing body of all associate and full member fraternities at the University
of Missouri; its purpose is to promote unity, sustain and increase the internal strength and power of the Greek system
at the University of Missouri, provide information and encourage involvement in campus and community affairs and
uphold the values upon which the Greek community at MU was founded; scholarship, leadership, service and
brotherhood.
Article III
Membership
IFC shall be composed of all fraternities, who choose to affiliate with, and are recognized by the Interfraternity
Council. Membership and participation shall be free from discrimination based on race, religion, ethnic group,
national origin, handicap, or sexual orientation.
Section 1: Requirements to become a Full Member
To become a Full Member, a fraternity must:
1. Be recognized by the University of Missouri–Columbia as a student organization and be in good standing with
the University
2. Be recognized as a chapter or colony by their international or national organization
3. Complete 2 consecutive semesters as an Associate Member
4. Follow and complete the IFC Expansion/Re-Colonization Policy
Section 2: Privileges of a Full Member
A Full Member shall:
1. Have all the privileges and rights under this Constitution and Bylaws, the actions of the Judicial Board or the
University of Missouri–Columbia;
2. Have the right to:
a) Participate in all IFC sponsored programs
b) Vote at all Regular Session, Special Session, and Election meetings
c) Participate in the fraternity division of intramural sports
d) Participate in Greek Week and/or the Greek division in Homecoming
e) Have its active members, as they are eligible, hold elected and
appointed offices on the IFC
Section 3: Duties of a Full Member
A Full Member shall:
1. Abide by all University regulations and policies as found in the M-Book
2. Abide by this Constitution and Bylaws and all regulations adopted by the Presidents Council
3. Cooperate with all administrative actions of the Executive Board
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4. Cooperate in any proceedings of the Judicial Board with which it may be involved and abide to all Judicial
Board rulings affecting it
5. Maintain an updated list of its current members in the Greek Life Office
6. Maintain an updated list of all officers, advisors and corporation board members in the Greek Life Office
7. File the names of each new member / associate and update the new member’s status when there is a change in
the Greek Life Office
8. Pay all fees, dues and fines owed to the IFC within the required time
9. Encourage the Greek Life values of Scholarship, Leadership, Service and Brotherhood
10. Encourage among its members a spirit of cooperation with the University community and the city
Section 4: Requirements to become an Associate Member
To become an Associate Member, a fraternity must:
1. Be recognized by the University of Missouri–Columbia as a student organization and be in good standing with
the University;
2. Follow and complete Phase 1 of the IFC Expansion/Re-Colonization Policy
Section 5: Privileges of an Associate Member
An Associate Member shall:
1. Have selective privileges and rights under this Constitution and Bylaws, the actions of the Judicial Board or
the University of Missouri–Columbia
2. Be allowed to attend all IFC-sponsored meetings
3. Not be allowed to:
a) Vote at Regular Session, Special Session, and Election meetings
b) Have its members hold elected and appointed offices on the IFC
4. Have the right participate in all other programs, events and activities other than the above mentioned
Section 6: Duties of an Associate Member
An Associate Member shall:
1. Abide by all the duties of a Full Member
2. Pay 50% of the semesterly Dues and every new member must pay the Membership Fee in full (once a new
chapter is approved for Associate Member status, every member of the chapter must pay the Membership fee.)
3. Attempt to fulfill all the requirements of Phase 2 of the Expansion/Re-Colonization Policy
Section 7: Voluntary Associate Member Status
The need for Full Member chapters to reorganize, rebuild or reassess their existence may arise due to various
circumstances. In order to provide them with another option besides removing themselves completely from IFC and
requiring them to go through the entire Expansion/Re-Colonization process, they will be allowed to move themselves
to Voluntary Associate Member status where they will follow the Privileges and Duties of an Associate member.
A current Full Member may elect to voluntarily drop to Associate Member status if:
1. A meeting is scheduled between the chapter president, chapter advisor and IFC President and Advisor where:
a) There are justified reasons for status change
b) It is determined that that is the appropriate course of action for the
chapter
c) A plan for returning the chapter to Full Member status is arranged
which includes a time frame and detailed reinstatement plan
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2. At a scheduled Presidents Council meeting there is a two-thirds majority approval of the status change by the
chapter presidents.
A Voluntary Associate Member may return to Full Member Status at any time if:
1. It has completed the previously arranged plan of action to the satisfaction of the IFC Executive Board.
Section 8: Expulsion or Suspension
Any fraternity that does not abide by the terms of membership could be expelled or suspended from IFC either by the
IFC Executive Board or by the Greek Judicial Board.
Article V
Presidents Council
Section 1: Composition
The legislative powers of IFC shall lie in the Presidents Council. The Presidents Council shall consist of all full
member and associate member chapters of IFC; however associate member chapters are not allowed to vote on matters
brought before the Presidents Council. In the event that the chapter’s president can not attend a meeting, the president
can send a representative to vote on the chapters behalf.
Section 2: Duties
1. Formulate any regulations that are necessary to maintain and execute the purposes of IFC
2. Receive and conduct all business appropriately before it under the Constitution and Bylaws
3. Meet in Regular Session during the Fall and Spring semesters and meet in Special Session by order of the
IFC President or upon vote of written request of a majority of its members
4. Propose new bylaws and amendments to the Constitution and create policies for IFC by a two-thirds vote
5. May recall any administrative action of the IFC President by a two-thirds vote
6. May by a majority vote uniformly assess member fraternities financially when necessary
Section 3: Duties of Members of the Presidents Council
1. Attend each Regular and Special Session and each Election Meeting
2. Abide by this Constitution and Bylaws
3. Cooperate in any proceeding of the Judicial Board with which he may be involved and abide by all
Judicial Board rulings affecting his fraternity
4. Cooperate with all administrative actions of the Executive Board
Article VII
Executive Board
Section 1: Composition
The executive powers of IFC lie in the Executive Board. The Executive Board is composed of the:
1.
2.
3.
4.
5.
6.
7.
President;
Vice President of Recruitment
Vice President of Risk Management
Vice President of Membership Development
Vice President of Finance and Records
Vice President of Programming
Vice President of Public Relations
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Section 2: Authority and Duties
The administrative powers of IFC lie in the Executive Board, which shall execute this Constitution and Bylaws and the
regulations of the Presidents Council and shall:
1. By administrative action not contrary to the authority granted to the Presidents Council or to the Judicial
Board, facilitate on a daily basis the smooth operation of IFC in accordance with its purpose and role
2. Submit annually to the Presidents Council a proposed operating budget
3. Receive proposals from committees
4. Oversee the function of any committee placed into its custody by the Presidents Council
5. Set the date for the Election Meeting
6. Cooperate with the Multicultural Greek Council, the National Pan-Hellenic Council, Inc., the Pan-Hellenic
Association and any other member of the University community for the advancement of the purposes of IFC
7. Meet at least monthly with other Greek council officers to discuss mutual concerns and programs
8. Meet in Regular Session once a month for Presidents’ Meetings and Delegation during each month of the Fall
and Spring semesters and in Special Session at the request of the IFC President or the IFC advisor
9. Meet with university officials and faculty members at least once a year
10. Publish an end-of-year report of accomplishments and concerns and distribute copies to the incoming
Executive Board
Article VIII
Judicial System and Violations
Section 1: Composition
The judicial powers of IFC lie in both the IFC Executive Board and the Greek Judicial Board.
Section 2: Judicial Procedure
Complaints regarding alleged violations of the IFC/MGC/NPHC/PHA Constitutions, Bylaws and/or Policies must be
submitted in writing and directed to the Office of Greek Life and must be signed by the person or group submitting the
complaint. A letter with a summary of the complaint will be forwarded to the chapter president(s) involved and the
respective council president(s) for further examination. It shall then be the responsibility of the council president to
review the complaint and either forward the case to the Greek Judicial Board or handle the matter internally.
The Council may use the Greek Judicial Board as a method of enforcing the council’s decisions in a case of noncompliance and vice versa.
Information must be forwarded to both parties regarding the written complaint in sufficient detail including, but not
limited to the specific rule violation and actions or behaviors of which the party is accused. The accused have the right
to request that the Greek Judicial Board hear their case.
Please see the Greek Judicial Board Constitution and Bylaws for more information regarding procedures and
processes.
Section 3: Internal Judicial Procedure
The IFC Executive Board shall:
1.
Have jurisdiction over:
a.
Violations delegated from the Office of Student Conduct
b.
Violations involving Informal and Formal Recruitment
c.
Special circumstances involving time constraints, out of session violations or violations that
otherwise need to be handled quickly and effectively (at the Executive Board’s discretion)
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2.
Have the authority to refer any violation to the Greek Judicial Board
For those matters listed above, they may be handled internally as decided by the council president and shall be dealt
with in the following manner:
1. A mediation meeting shall be scheduled at the convenience of all involved parties including up to three IFC
Executive Board members, an appointed mediator, representatives of the chapter(s) involved (not exceeding
the number of IFC Executive board members present), witnesses or those submitting the complaint and any
chapter advisors
a. If necessary, mediation meetings can take place over the phone via conference call
2. Mediation shall involve hearing all accounts and a question/answer session conducted by the mediator.
3. All parties involved in mediation shall come to a mutual decision and appropriate sanctions
4. If a mutual decision is not met, the case will be forwarded to the Greek Judicial Board
Article IX
Finances
Section 1: Funds
The Interfraternity Council shall be financed primarily through the funds obtained in the following manner:
1.
2.
3.
4.
Dues
Membership Fees
Fines
Donations
Section 2: Dues
Each member, associate and new member of every fraternity in IFC will incur a membership charge. The cost to the
chapter shall be set by the IFC Executive Board and approved by a majority vote of the Presidents Council and shall be
provided by the chapter within the specified time. If there is a discrepancy with grade rosters and a member’s name
must be added after the respective due date, the additional members or new member shall be charged the cost of the
Dues per person added.
Section 3: Membership Fees
Each new member or potential member of every fraternity in IFC will incur a one time IFC membership fee to be
collected from the chapter. The cost to the student shall be set by the IFC Executive Board and approved by a majority
vote of the Presidents Council and shall be provided within the specified number of days of receipt of the Spring and
Fall Semester rosters. The potential member shall not become a member of the respective fraternity until the amount is
paid in full.
Section 4: Fines
The Interfraternity Council shall have the power to levy assessments recommended by the Executive Board on the
member fraternities when it deems necessary.
Article X
Proposed Amendments and Bylaws
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Section 1: Proposed Amendments
Proposed bylaws, or amendments, shall be presented to the IFC President in writing where he shall review the
amendment for any conflictions with current IFC policy. The amendment will then be presented to the Presidents
Council at which time it will be read and discussed.
Section 2: Ratification
At the following Presidents Council meeting the amendment shall be read, discussed and voted on. A two-thirds vote
of the total number of fraternities of IFC shall be required for passage. The two-thirds vote of quorum must be
sustained.
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Bylaws
Bylaw I
Parliamentary Authority
All meetings of the Interfraternity Council shall be governed by Parliamentary Law set forth in the latest edition of
Robert’s Rules of Order unless otherwise provided for in the Interfraternity Council Constitution or the Bylaws or
unless suspended by a two-thirds vote of the Presidents Council.
Bylaw II
Quorum
Two-thirds of the full membership of the Interfraternity Council shall constitute a quorum for all matters that
necessitate a vote. Meetings shall carry on as scheduled regardless if quorum is met or not, however all voting
procedures shall be tabled until the next Presidents’ Council meeting in which quorum is met.
Bylaw III
Elections
Section 1: Nominations
The nomination process shall be as follows:
1. The Vice President of Programming shall release the Executive Board Application no earlier than one
month before the Election Meeting
2. The application shall be due to the IFC President two weeks before the date of the election.
3. In order for the application to be valid, each application must be endorsed by a member of a different
fraternity than the nominee and seconded by a member of either his or a different fraternity. A signature
from both endorsers is considered a valid form of endorsement
4. After submission of the application to the IFC President and verification of the endorsements, the
candidate is officially nominated for the position to which he applied and will stand for election at the
Election Meeting
5. 5. Members of the Presidents' Council may nominate a candidate for a higher ranking office
than what he applied during the night of the elections.
To be nominated each nominee must have each of the following requirements fulfilled:
1. Have a cumulative grade point average above 2.5
2. Be an initiated member of his chapter at the time of the Election Meeting
3. Not participate in the any of the following during his tenure on the Executive Board:
a. Greek Week Steering Committee
b. Homecoming Steering Committee
c. GAMMA Steering Committee
d. RAMS Steering Committee
e. Greek Judicial Board
f. Missouri Student Association President or Vice President
g. Missouri Students Association Cabinet Official
Section 2: Election Meeting
At a set time and location, elections shall proceed along the following guidelines:
1. Voting shall be conducted by a secret written ballot
2. Each chapter will have one vote that shall be cast by the President or his proxy
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3. Voting will occur in the following order
a. President
b. Vice President of Recruitment
c. Vice President of Risk Management
d. Vice President of Membership Development
e. Vice President of Finance and Records
f. Vice President of Programming
g. Vice President of Public Relations
4. Each candidate shall be allowed to speak for a period of no more that five minutes
5. Candidates shall have one supported speech of no more than two minutes by a person of their choice
excluding the current IFC Executive Board
6. Candidates shall have the option to partake in a two minute question and answer session with the
Presidents Council
a. In addition, candidates will have the opportunity to answer 1-2 questions posed by the
current executive board position-holder.
i. The question(s) posed to the potential candidate(s) will be the same question(s)
asked of every potential candidate.
ii. Candidates may decline to answer the question(s) if they so choose.
7. The candidate receiving at least one-half of the votes plus one vote will be declared the officer-elect.
a. If the required number of votes is not met, there will be a second vote between the two nominees
with the most votes
b. In the event of a tie, the outgoing IFC Executive Board will vote to determine the officer-elect at
the meeting of elections. That vote shall need to be a simple majority of the Board members
present at the Election Meeting
Section 3: Removal From or Forfeiture Office
Any member of the Presidents Council shall have the power to bring the vote of removal or recall of any officer or
chairman who proves negligent of his duty. The officer, or chairman, in question shall be removed by three-fourths of
the voting member chapters only after the officer or chairman can hear the charges against them, and rebut them.
Any member of the Executive Board shall be reviewed by the Executive Board and considered for forfeiture of office
if:
1. He takes any of the following offices in his fraternity
a. President
b. Vice President
c. Recruitment Chair
d. New Member Educator
2. He falls below the required 2.5 (of 4.0) minimum cumulative grade point average
3. He violates any M-Book policy or the IFC Constitution, Bylaws and Operating Manual
4. Failing to perform the duties of his position as described in Bylaw IV
5. He is no longer a member of an Active Member of an IFC fraternity
A member can be removed by the other members of the Executive Board by a majority vote. Any member of the
Executive Board that is removed from office has the right to appeal the removal to the Greek Judicial Board.
Bylaw IV
The Executive Board
Section 1: President
The President is chiefly responsible for the overall smooth operation of IFC and shall:
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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Preside over all sessions of the Presidents Council and meetings of the Executive Board
Serve on or represent the IFC on any University or student committee as necessary
Maintain close contact with all the work of IFC
Coordinate and expedite projects and business of IFC
Delegate responsibilities to the IFC Executive Board and make sure that these responsibilities are carried out
Keep the IFC Advisor informed of all IFC business and bring business to the Presidents Council when
necessary and appropriate
Maintain a complete and up-to-date president's file which will include a copy of current University of
Missouri–Columbia Interfraternity Council Constitution, Bylaws, Operating Manual, budget, copies of reports,
correspondence, and minutes and other pertinent materials
Be empowered to call Special Session of the IFC at his discretion
Appoint and disband special committees
Work with the president of the Panhellenic Association, the National Pan-Hellenic Council, Inc., and the
Multicultural Greek Council as necessary to advance IFC's interests and improve Greek relations and visibility
Prepare an agenda before each Presidents Council meeting
Coordinate Executive retreats
Vote at Presidents Council to break a tie
Veto any majority-approved legislation of the Presidents Council
Section 2: Vice President of Recruitment
The Vice President of Recruitment shall:
1. Assure that all fraternity recruitment activities are carried out in a manner that is consistent with the
established rules and regulations governing fraternity recruitment
2. Coordinate all council-wide recruitment programs
3. Recommend programs to the Executive Board that may be beneficial to fraternity recruitment efforts
4. Make himself available to aid member fraternities with their own recruitment programs
5. Meet twice a semester with all member fraternities' recruitment chairman as a group to discuss policies of
recruitment and make recommendations to the Presidents Council
6. Coordinate with the IFC Advisor any effort at fraternity expansion at the University with the incoming group
7. Oversee the Recruitment Committee
8. Develop and present information for high school students and other incoming students
9. Coordinate and monitor Formal and Informal Recruitment;
Section 3: Vice President of Risk Management
The Vice President of Risk Management shall:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Educate chapters and members on risk management issues (alcohol, fire safety, sexual assault, hazing, etc.)
Be a consultant to chapters on risk management issues
Coordinate chapter Social Chair, Risk Manager, and House Manager meetings
Work with chapters to prevent dangerous situations
Maintain accurate and up-to-date copies of all IFC Risk Management Policies and make these easily accessible
to chapters
Meet once a semester with all member fraternities' Social Chairs, Risk Management Chairs, and House
Managers to discuss policies of recruitment and make recommendations to the Presidents Council
Not serve on any other University Committees of conflict or have a position within the IFC structure or his
Fraternity as where a conflict of interest can occur
Oversee the Risk Management Committee
Be the chief investigator of any situations that require one by the discretion of the President or of his own
authority
Prepare and conclude his investigations for the review of the IFC Executive Board or Greek Judicial Board
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11. Represent the Interfraternity Council, at the discretion of the IFC President, on University Committees that
deal with the safety of campus, the community, or students, and keep his investigations and findings
confidential to ensure a fair hearing for the involved parties
12. Collect and approve social and alumni request forms
13. Preside over the Risk Management review of the IFC Constitution and By-Laws on a semester basis;
changes/updates will then be brought before IFC Exec for review/edit before being brought before Presidents
Council for vote of adoption
14. Serve as an ex-officio member of the Greek Judicial Board and
Section 4: Vice President of Membership Development
The Vice President of Membership Development shall:
1. Develop programs to educate fraternity members, both associate and current, about challenges facing our
Greek Community
2. Schedule workshops and seminars pertaining to current issues that shall advance the education of fraternity
members
3. Develop programs aimed at building Scholarship, Leadership, Service, and Brotherhood among individual
fraternity members
4. Maintain contact with all worthwhile organizations that have goals similar to the committees that he oversees
a. Attend meetings of these other organizations to gain ideas for programming
5. Coordinate programming as it applies to associate member educators to gain new ideas regarding programs for
first-year members as well as provide information services IFC can provide for educational purposes
6. Coordinate programming that applies to current and graduating members
7. Revise, update and oversee the New Member Education program as described in the guidelines
8. Oversee, monitor, and coordinate all aspects of the Rho Gamma program; including, but not limited to, the
application and selection process, scheduling, training, and regular meetings of the Rho Gammas
Section 5: Vice President of Finance and Records
The Vice President of Finance and Records shall:
1. Prepare a budget for the fiscal year for IFC
2. Regulate the finances of IFC in strict line with the budget
3. Cooperate with all business offices that IFC has contact with and maintain records and observe procedures as
they require
4. Collect all payments owed to IFC and notify the IFC President when a member fraternity is in arrears;
5. Pay all bills owed by IFC
6. Establish and maintain a requisition procedure and authorize IFC purchases
7. Oversee Delegation and implement changes that are deemed necessary to Delegation
8. Take attendance and record minutes at each IFC Executive Board meeting, Regular Session, or any other
meeting called by IFC
Section 6: Vice President of Programming
The Vice President of Programming shall:
1.
2.
3.
4.
5.
Organize and schedule Greek Honors Night, elections and all other IFC-related programs
Develop new programs to assist chapters and presidents regarding a wide variety of issues
Develop and maintain an active IFC calendar
Order and update IFC materials
Provide resources for chapter presidents and investigate new ideas and programs that might assist the Greek
community
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6. Oversee, monitor, and coordinate the IFCares program
7. Establish, coordinate, oversee, and assist in the selection/duties of any necessary IFC Directors
Section 7: Vice President of Public Relations
The VP of Public Relations is responsible for external relations of IFC and shall:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Publicize IFC and Greek events and provide information about Greek actions of current campus issues
Inform all necessary publics, including faculty and staff, of IFC achievements and related activities
Arrange and be responsible for promoting interaction between IFC and the rest of the community
Serve as liaison and assure good public relations with the local media
Coordinate all special events of IFC as directed by the Executive Board
Develop programs to confront current issues in conjunction with the Vice President of Membership
Development
Coordinate IFC Ambassadors with the IFC Vice President of Recruitment
Work with member fraternities to assist with any publicity and marketing issues
Directly manage all aspects of the IFC website and contributing and keeping up-to-date content on the website
Directly manage and keep current official IFC Facebook and Twitter accounts
Section 8: Compensation of Executive Board Officers
IFC Executive Board officers shall receive a scholarship for their voluntary services to the Interfraternity Council. The
amount is to be included in the yearly budget presented by the Vice President of Finance and Records to the Presidents
Council
The amount may be altered by a three-fourths majority vote of the current Executive Board and if the altered amount is
questioned by the IFC Advisor, the IFC Advisor shall have the authority to bring the matter before the Presidents
Council for a vote. A majority vote of the Presidents Council is required for final approval
An Executive Board officer shall receive no more than half of his stipend each semester
Section 9: Performance Review of Executive Board Officers
It shall be the responsibility of the IFC President and IFC Advisor to determine if Executive Board officers are
fulfilling their duties of office. Specific authority given to both the IFC President and IFC Advisor are:
1. Review all Executive Board officers as often as needed or as a situation might present itself. If the IFC
President is the office in question, it shall be the responsibility of the IFC Advisor to carry out the review
2. If an Executive Board officer is found responsible for not fulfilling his duties of office, the IFC President and
IFC Advisor have the authority to withhold compensation from the officer in question
Section 10: Officer Vacancies
Temporary Vacancies: If an officer of the Executive Board is unable to perform his duties for an extended period of
time, the remaining Executive Board members shall decide to either permanently remove him from office by a
majority vote or to leave the vacancy open until his return.
Permanent Vacancies: In the act that there is a permanent vacancy of an Executive Board officer the following
procedure shall be followed:
1. Applications are distributed by the IFC President to all members of the Presidents Council for distribution to
all members
2. Applications are due to the IFC President the following week
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3. Copies of the applications shall be delivered to all members of the Presidents Council and elections are to be
held no more than one week from the due date of the application
4. All candidates must meet the requirements as listed in IFC Constitution and Bylaws
5. Election procedures shall be conducted in accordance with the IFC Constitution and Bylaws
Bylaw V
Committees
Section 1: Purpose
All committees can be utilized by the Executive Council as deemed necessary.
Section 2: Presidents Council
Shall be comprised of all the member fraternity presidents and be chaired by the IFC President. Members of this
committee will have regular meetings and discuss topics, propose legislation and debate issues regarding fraternity life.
Section 3: Scholarship Committee
Shall encourage academic success among the member fraternities as well as promote high academic standards. The
Director of Scholarship shall head the committee and be appointed by the Executive Board.
Section 4: Recruitment Committee
Shall assist in planning informal and formal recruitment, creating new recruiting programs, and expanding the
membership of IFC. The Vice President of Recruitment shall chair this committee.
Section 5: Intramural Committee
Shall oversee, regulate and organize all activities regarding the Greek Division of RecSports. The chair will interact
with the administrators of the Student Recreation Center and with the individual chapter Intramural Chairs to smoothly
run the intramural program. The Vice President of Programming shall chair this committee.
Section 6: Risk Management Committee
Shall educate and provide resources for chapters regarding risk management. Develop hazing prevention and alcohol
education programs for the member fraternities. The Vice President of Risk Management shall chair this committee.
Bylaw VI
Hazing
Section 1: Adherence
The Interfraternity Council adheres to the Rules and Regulations of the University of Missouri–Columbia as stated in
the M-Book. This policy follows in Section 2.
Section 2: Interpretation of Hazing
The Committee on Student Organizations, Government and Activities (SOGA) has established guidelines on hazing
activities within student organizations. Hazing is defined as including, but not necessarily limited to, any action or
situation created, whether on or off University premises, which might reasonably be expected to result in mental or
physical discomfort, embarrassment, harassment or ridicule. This definition included the following activities:
1. Paddling
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2.
3.
4.
5.
Creation of excessive fatigue
Physical and psychological shocks
Quests, treasure hunts, scavenger hunts, road trips or related activities
Requiring or encouraging the wearing of apparel in public that is conspicuous and normally not considered
in good taste
6. Public stunts and morally degrading or humiliating games and activities
7. Late work sessions, excessive time demands or other requirements that interfere with academic
performance
8. Demanding or encouraging any other activities that conflict with civil law and/or University policies
Section 3: Missouri State Hazing Law
All University of Missouri Interfraternity Council members (both full and associate) shall adhere to the Missouri state
Hazing Laws. They are as follows:
As used in sections 578.360 to 578.365, unless the context clearly requires otherwise, the following terms
mean:
(1) "Educational institution", a public or private college or university;
(2) "Hazing", a willful act, occurring on or off the campus of an educational institution, directed against a
student or a prospective member of an organization operating under the sanction of an educational
institution, that recklessly endangers the mental or physical health or safety of a student or prospective
member for the purpose of initiation or admission into or continued membership in any such organization
to the extent that such person is knowingly placed at probable risk of the loss of life or probable bodily or
psychological harm. Acts of hazing shall include:
(a) Any activity which recklessly endangers the physical health or safety of the student or prospective
member, including but not limited to physical brutality, whipping, beating, branding, exposure to the
elements, forced consumption of any food, liquor, drug or other substance or forced smoking or chewing
of tobacco products; or
(b) Any activity which recklessly endangers the mental health of the student or prospective member,
including but not limited to sleep deprivation, physical confinement, or other extreme stress inducing
activity; or
(c) Any activity that requires the student or prospective member to perform a duty or task which involves a
violation of the criminal laws of this state or any political subdivision in this state.
§ 578.363. Colleges and universities to have written policy prohibiting hazing
Each educational institution in this state shall adopt a written policy prohibiting hazing by any
organization operating under the sanction of the institution.
§ 578.365. Hazing--consent not a defense--penalties
1. A person commits the crime of hazing if he knowingly participates in or causes hazing, as it is
defined in section 578.360.
2. Hazing is a class A misdemeanor, unless the act creates a substantial risk to the life of the student or
prospective member, in which case it is a class C felony.
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3. Nothing in sections 578.360 to 578.365 shall he interpreted as creating a new private cause of action
against any educational institution.
4. Consent is not a defense to hazing. Section 565.080, RSMo, does not apply to hazing cases or to
homicide cases arising out of hazing activity.
Section 4: Hazing Violations
The Office of Student Life and other University officials with responsibility for the oversight of student organizations
take incidents of hazing with the greatest of seriousness and deal severely with any organization found guilty of
hazing.
Bylaw VII
Alcohol
Section 1: Purpose
To provide a safe environment for chapter members and guests where alcohol may be permitted if a chapter meets predetermined accreditation standards.
Section 2: General Policy
a. Chapter House Alcohol Policy for Dry Houses:
1. No alcohol shall be permitted on chapter property for any member, alumni or guest regardless of age.
b. Chapter House Alcohol Policy for Wet Houses:
1. Chapters are only allowed to possess alcohol on chapter property when they meet an annual accreditation
in the following categories:
a. Academics
b. Risk Management
c. Member Development (New Member)
d. Conduct
2. Only members/guests of legal age (21 years of age) are permitted to possess/consume alcohol on chapter
property. Consumption or possession of alcohol by underage members/guests is never permitted.
3. Communal sources of alcohol and alcohol purchased with chapter funds, is not permitted in the chapter
houses. Communal alcohol does include but is not limited to kegs as well jugs or/and coolers of alcohol.
4. No members are permitted to possess grain alcohol on chapter property.
5. All drinking games are prohibited on chapter property.
Section 3: Policy Audits
1. The purpose of audits is to provide the periodic collection of objective, unbiased data about alcohol
consumption in IFC and PHA chapter houses.
2. PHA/IFC will fund the provision of random, chapter house audits to assure that all chapters are in compliance
with the policy in place. Audits will take place in all chapters, regardless of whether they are allowed to have
alcohol on their property or if they are alcohol-free.
3. A third party audit team will conduct the audits. These auditors will survey all common areas of the property,
inside and out.
15
4. Upon arriving at the chapter house, the auditor shall immediately attempt to make contact with a chapter
officer through the officer contact list. The auditor should not attempt to begin his inspection without
contacting a chapter officer at which time the chapter officer shall continue to escort the auditor throughout the
property during the inspection.
5. The audit team is allowed to enter closed rooms under only two circumstances. The first being if given
permission by the resident of the room, the chapter president, or the property owners. The second being if they
have reason to believe someone is in need of help or is in danger.
6. During the course of the audit, the auditor is responsible for fully completing the audit visitation form.
7. The auditor shall not be responsible for challenging a problem behavior unless the behavior is dangerous
and/or life threatening. The auditor should call 911 if he observes any dangerous or life threatening behavior.
8. Visits will occur randomly seven days of the week.
9. Auditors reserve the right to check ID’s only when deemed necessary.
10. All reports from audit visits will be provided to the chapter president, chapter advisor and the student life
graduate assistant.
Section 4: Audit Report Review Process
1. All reports from audit visits will be provided to the chapter president, chapter advisor and the student life
graduate assistant.
2. The student life graduate assistant will decide if there are any violations in each report. For the first violation
the chapter will be required to submit a report to the student life graduate assistant of what internal actions
were taken in response to the violation. All further violations after the first for each semester will be
automatically forwarded to Greek Student Conduct.
3. A first offense violation that jeopardizes the health and safety of the occupants will automatically be forwarded
to Greek Student Conduct.
Section 5: Alcoholic Event Policy
See Interfraternity Council and Panhellenic Council Alcoholic Event Policy
Bylaw VIII
Amendments
Section 1: Right to Introduce Amendments
Any member fraternity in good standing may introduce an amendment to the Constitution at either a Regular or
Special Session of the Presidents Council.
Section 2: Procedure for the Ratification of Amendments
During the session in which an amendment is introduced, the Presidents Council may discuss and revise the
amendment if necessary. The amendment shall be voted on during the next Regular Session or Special Session
meeting of the Presidents Council.
Bylaw IX
Directors
Section 1: The Director of Scholarship
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The Director of Scholarship shall:
1. Uphold the Academic Policy found in Bylaw X
2. Provide resources to chapters for scholarship improvement
3. Work with the IFC Executive Board to promote scholarship among member fraternities
4. Work with the Vice President of Programming on any programs, forums, or events
including the 4.0 Scholarship Banquet
5. Work with all other Greek council counterparts
Section 2: The Director of Interaction
The Director of Interaction shall:
1. Work with the Vice President of Programming on any programs, forums or events
including Greek Honors Night and Trick-or-Treat with Greeks
2. Work with all other Greek council counterparts
Section 3: The Director of Philanthropy
The Director of Philanthropy shall:
1. Work with all other Greek council counterparts to coordinate all-Greek philanthropies
2. Publish a monthly Philanthropy and Service Newsletter
3. Serve as a resource for chapters in coordination of service projects
4. Work with IFC Executive Board to develop or plan any other service projects
Bylaw X
Expansion/Re-Colonization
Any fraternity wishing to expand or re-colonize at the University of Missouri–Columbia shall be allowed to pursue
such an endeavor without being deterred or dissuaded by any organization with relation to the IFC. No reason other
than incompletion or violation of the Expansion/Re-Colonization Policy shall keep a fraternity from becoming a
member.
Section 1: Purpose
To keep the IFC from over-expanding to its overall detriment and to ensure a chapter’s success and longevity, the
Expansion/Re-Colonization Policy shall ensure that any chapter/colony wishing to become a member has followed the
necessary steps to prove that their addition to the IFC will be a beneficial one.
Section 2: Expansion/Re-Colonization Policy
Phase 1 – Associate Member Status
Requirements:
a) Be sponsored by a regional, national or international fraternal organization
b) Be recognized as a student organization by the University of Missouri
c) Their constitution shall contain an anti-hazing policy along with all required elements as set
forth by the Committee on Student Organizations, Governments and Associations (SOGA).
Process:
1. Submit a written letter of intent to the IFC President and IFC Advisor. The letter must state why the group or
individual feels it is necessary to establish a new chapter/colony rather than seek membership in an existing
member chapter and why they feel that the IFC can successfully sustain another member organization
2. Meet with the IFC President and IFC Advisor and then with the IFC Executive Board to discuss the groups
plan for recruitment and expansion/Re-Colonization.
3. Present their expansion plans to the Presidents Council.
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4. The Presidents Council shall bring any concerns they have with the chapter fulfilling the requirements above
to the IFC Executive Board or the IFC Advisor.
5. If no concerns are brought to the IFC Executive Board or the IFC Advisor the group shall receive associate
member status at the next Presidents Council meeting after a three-fourths majority vote of those members
present. If there are concerns the group shall be notified and given a reasonable time period to address the
issue and make another presentation to the Presidents Council. If any member present votes against associate
member status, they shall be required to express to the Presidents Council his reasoning for such a vote against
the acceptance.
6. The entire process must be completed in a single semester.
Phase 2 – Full Member Status
Requirements:
a) Complete two consecutive semesters as an Associate Member
b)
Fulfill all of the following requirements for the entire two semesters as an
Associate Member:
 Maintain consistent membership numbers that should be agreed upon by the chapter, the IFC
President and the IFC Advisor
 Have representation at all mandatory IFC meetings, retreats and events
 Abide by all IFC Constitution, Bylaws and Operating Manual
 Maintain a chapter GPA above 2.50
 Maintain individual member GPAs above 2.25
 Display and uphold IFC values of Scholarship, Leadership, Service and Brotherhood. A written
summary will be submitted to the IFC President at the end of the school year (for the two
semesters on Associate Member status) that explains how the chapter has demonstrated these
values through the programs, activities or events they have participated in
 Participation in the service aspects of Homecoming and Greek Week
 Schedule semesterly meetings with the IFC President and IFC Advisor to discuss the
chapter/colony’s progress, problems, questions, etc.
 Pay all required fees, dues and fines within a timely manner (unless otherwise agreed upon)
Process:
1. Present to the Presidents Council their progress as an associate member.
2. The Presidents Council shall bring any concerns they have with the chapter fulfilling the requirements above
to the IFC Executive Board or the IFC Advisor.
3. If no concerns are brought to the IFC Executive Board or the IFC Advisor the group shall receive full member
status at the next Presidents Council meeting after a three-fourths majority vote of those members present. If
there are concerns the group shall be notified and given a reasonable time period to address the issue and make
another presentation to the Presidents Council. If any member present votes against associate member status,
they shall be required to express to the Presidents Council his reasoning for such a vote against the acceptance.
Bylaw XI
Operating Manual
The IFC Executive Board shall be charged with the creation of an IFC Operating Manual. The manual shall
incorporate a summary explanation of the IFC Constitution and Bylaws. If changes to the manual are proposed by the
Executive Board, a majority vote of the Presidents Council is required. Items that the manual can include are but are
not limited to:
1.
2.
3.
4.
5.
Philanthropy policies
Alcohol policies
Membership Fees
Greek Values
Recruitment Policies
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Policy Manual
Policy I
Greek Values
Scholarship
Historically, Greek letter organizations were founded on the principles of academic success and camaraderie. Today,
our fraternities continue to strive for academic excellence. During the Fall 2005 semester the all-Greek average
exceeded the all-student average. Chapters promote scholarship by providing academic resources for their members
including tutoring, academic advisors, study groups and scholarships. Chapter members know the importance of
helping new students to adjust to University academics. Many chapters have a rewards system based on GPA.
Prospective members must meet a minimum GPA in order to be initiated and then must maintain a minimum GPA to
remain an active member.
Leadership
The MU Greek community is dedicated to providing a foundation for the development of leadership skills.
Membership in a Greek chapter is one of the best ways a student can discover and refine their leadership skills. Being
part of the MU Greek community provides many leadership opportunities within each chapter, as well as community
leadership positions including being a council officer, a steering committee member and many others. MU Greeks are
also visible leaders in campus and community organizations including student government, Summer Welcome, MU
Student Foundation, LEAD Mizzou and Homecoming Steering Committee. As a result, Greek members play a
significant role in shaping student experiences at MU through leadership.
Service
Helping others will undoubtedly be one of the most rewarding experiences a student can have as a fraternity or sorority
member. Each chapter dedicates itself to worthy local causes and international philanthropies. This past year, MU’s
Greek community donated thousands of volunteer hours providing services and funding for local charitable
organizations such as Special Olympics, Big Brother’s & Big Sisters, Children’s Miracle Network and many others.
The House that Greeks Built is a new service effort driven by members of all three governing councils in coordination
with Habitat for Humanity. In addition, MU’s Greek Week is one of the largest Greek philanthropies in the nation.
Brotherhood
Greek Week, Homecoming, dinner exchanges and date parties are just a few of the fun events Greek life has to offer.
As members of the Greek community students are exposed to many different personalities, interests, and challenges
beneficial for social growth, while forming lifelong friendships. The bonds members develop with each other in their
chapter are more than just friendships and will continue to flourish even after they graduate. Every chapter has an
alumni network to assist members in adjusting to new communities, finding employment, or just to offer personal
friendship based on the commons experience of membership.
Policy II
Recruitment/New Member Rules
I.
II.
III.
IV.
Eligibility
a. A prospective undergraduate student at the University of Missouri who is not encumbered by the
University may participate in IFC-sponsored recruitment.
Informal Recruitment
a. Pledging shall run uninterrupted throughout the entire year, except during Formal Recruitment. Informal
Recruitment guidelines shall be set forth by the VP of Recruitment.
Formal Recruitment
a. The Interfraternity Council will be responsible for coordinating and governing a Formal Recruitment
Program. The VP of Recruitment shall schedule and coordinate this event with the aid of recruitment
chairmen from member fraternities. All fraternities recognized by the IFC and in good standing will be
encouraged to participate.
New Member Requirements
19
V.
VI.
VII.
VIII.
a. To join a member fraternity, an individual has to fulfill all of the following requirements:
i. He has officially been accepted by, and enrolled in the University of Missouri
ii. The IFC bid card has been correctly filled out and signed by the new member
iii. The IFC bid card is on file with the Greek Life Office
Transfer of New Member Status
a. The transfer of new member status from another school is not officially recognized by the IFC. All
University of Missouri requirements must be met before a person can be considered a new member of a
member fraternity at the University of Missouri.
Withdrawal of New Member Status
a. A fraternity is free to revoke that new member status of a person at any time, and a person is free to
withdraw from new member status of a fraternity at any time. Any action will be official on the date
proper notification is given to the Greek Life Office. Proper notification will consist of the Chapter
President setting up a meeting with the IFC President, IFC Advisor and the member who is withdrawing to
discuss why the chapter or member has decided on this course of action. Withdrawal will be defined as
the termination of a person’s affiliation with a fraternity before he has been initiated.
Re-obtaining New Member Status
a. In order to re-obtain new member status, first and foremost, the new member’s former chapter must
release them. Once the member is released a meeting should be scheduled by the President of the new
chapter with the IFC President, IFC Advisor and the new member. The purpose of this meeting will be to
discuss why the new member and Chapter President believe that he should be allowed to receive new
member status with another fraternity. If the IFC President and/or the IFC Advisor feel that it is not the
best course of action they will have the right reject their request. The chapter and new member may
request a hearing with the Greek Judicial Board if the feel that it should have been allowed.
b. In the event the fraternity refuses to release a new member, his case may first be heard by the IFC
Executive where they may render a decision (by majority vote) on whether or not the release should be
granted. If necessary the case may then be referred to the Greek Judicial Board before another fraternity
may directly, or indirectly approach such a new member with the intentions of securing a member.
Conduct
a. Each member fraternity of IFC concerning proper decorum at Recruitment functions shall maintain the
standards of gentlemanly conduct. Specifically:
i. no attempt shall be made by an individual, or fraternity to physically disorient a man, using
alcohol or other means, in an effort to pledge him
ii. all attempts will be made to inform a man of his responsibilities as a new member, by the
fraternity, including the official IFC and UNIVERSITY OF MISSOURI policy on Hazing as well
as a commitment of an IFC Bid Card
iii. member fraternities and individuals shall follow ethical codes of gentlemanly conduct when
discussing other member fraternities with a prospective pledge
iv. these standards of recruitment conduct, as defined by the IFC shall be followed by all member
fraternities, and any and all violations shall be referred immediately to the Greek Judicial Board
v. prevent dirty recruitment. Defined as the verbal slandering or misrepresentation of any member
fraternity by a pledge, active, or associate of any chapter recognized by the IFC. Dirty recruitment
violations will be referred to and interpreted by the Judicial Board
Policy III
Standard Recruitment Rules
I.
II.
III.
IV.
All chapters must strictly abide by rules and regulations set forth by Bylaw VII of the Interfraternity Council
Constitution.
The presence of alcohol or drugs at any time at a recruitment event is prohibited. A recruitment event is
defined as any instance in which members of a chapter meet with non-members with the intentions of
introducing the non-members to their organization.
Engaging in any activity that can be considered “Dirty Recruitment” which includes, but is not limited to, the
following actions:
Speaking about any other Greek chapters in a demeaning manner
20
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
Conveying inaccuracies about any chapter on campus, including one’s own chapter, regarding awards, grades,
intramurals, etc…
Stereotyping any Greek chapter so as to deter the interest of the potential new member(s) to join that chapter
Attempting to sign a man who has already become an official new member of another chapter
Signing, or attempting to sign, a potential member during the Formal Recruitment period is prohibited
Discouraging a potential new member from participating in the Formal Recruitment process or from visiting
other chapters is prohibited.
Chapters must provide accurate information about their chapter and their new member process.
All IFC chapters must respect and uphold the Summer Welcome and IFC Formal Recruitment Expectations
(below)
Effective May 3, 2006 the IFC bid cards (details included below) are to be the only method for acquiring new
members into an IFC fraternity, and the former Greek life bid cards will not be deemed valid for member
fraternities.
Policy IV
IFC Recruitment Expectations Regarding Summer Welcome
I.
II.
III.
IV.
Every student who attends Summer Welcome and Formal Recruitment is expected to attend every session.
Therefore, fraternity men should NOT attempt to meet with students any time other than at the conclusion of
the student’s Summer Welcome visit (the conclusion of their Academic Advising appointment which takes
place on Day 2 of Summer Welcome). In addition, during Formal Recruitment, fraternity men should NOT
attempt to contact students at any time other than the time allowed during Formal Recruitment or at the
conclusion of the event.
Fraternities may NOT host a potential member at the chapter house or any other residence on the night before
or any night during their official Summer Welcome or Formal Recruitment visit. This includes men who have
already signed a bid card with a particular chapter. We recognize that the individual is at the University of
Missouri for Summer Welcome for purposes or Formal Recruitment, not for informal recruitment purposes. It
is the chapter’s responsibility to make sure prospective members also understand this rule.
During Formal Recruitment, it is required that each chapter have a minimum of five members or 10% of total
chapter membership, whichever number being larger in the chapter’s case, present during the entire Formal
Recruitment process (separate for the chapter exposition policy below).
During Formal Recruitment, a maximum of five members may be present during the chapter exposition.
*Violation of any of these rules may result in a strictly monitored recruitment process, chapter sanctions, or any other
consequences the Interfraternity council and the Office of Greek Life deem necessary.
Policy V
IFC Bid Cards
The Interfraternity Council bid cards are to become the official method for new membership effective May 3, 2006.
Prior to this date, the Greek Life bid cards will remain valid, and the process for new membership will continue as it
has been for the spring semester 2006.
As of May 3, 2006, all new membership in IFC fraternities may only begin at the conclusion of the following process:
1. A potential new member must legibly fill out his personal information on the IFC bid card. The potential new
member and that chapter’s Recruitment chairman or President must sign on their respective lines.
2. The chapter is responsible for sending the bid card to the Greek Life office (AO17 Brady Commons
Columbia, MO 65211).
3. Once received by Greek Life, the bid card will be date stamped and filed.
4. A bid card will be discarded immediately:
a. if the bid card is not legible
b. if a potential new member declines membership into that organization within 7 days of the arrival of
the bid card to the Greek Life office.
21
5. At the conclusion of seven days, the bid card will become official, and it will be entered into the Greek Life
database.
6. Chapter Recruitment chairmen will receive an updated list of official new members for every chapter
biweekly.
Policy VI
Philanthropies
I.
II.
III.
Required forms
a. Request Form: must be filled out completely and turned in to Philanthropy Directors mailbox at least 2
weeks before the start of the first philanthropy event. Chapters will be fined $5 for every day that the form
is late.
b. Follow-Up Form: most be filled out completely and turned in to Philanthropy Directors mailbox within 2
weeks from the completion of the final philanthropy event. Chapters will be fined $5 for every day that the
form is late
Director Meeting
a. Philanthropy chairs are required to meet with the IFC V.P. of programming at least 2 weeks before the
first philanthropy evetnk. Chapters will be fined $25 for not attending this meeting
Alcohol at Philanthropies
a. At no point during a philanthropic event, including both the main philanthropic event and its
related entities (which include service, serenades, the event, etc.) is the consumption of alcohol
permitted.
b. At no point during a philanthropic event, is the presence of a Mizzou undergraduate student*,
both with Greek affiliation and without Greek affiliation, permitted who is under the influence of
alcohol or illegal drugs.
i. * Mizzou undergraduate student includes all members of the MU undergraduate Greek
community, whether Greek or not, whether part of the sponsoring chapter or not, whether
a participating chapter or not. Exemptions to this rule include parents of Greek members
participating in the event or adult members of the community. Adult members are defined
as members of the community not in the MU undergraduate population AND not currently
a member of a Greek organization.
c. All Greek organizations, whether it is the chapter that sponsors the event or an organization that is
participating in any event during the philanthropic activity, are responsible and held accountable
for the policy included in the Philanthropy Bylaw. This includes interest groups representing a
Greek organization or interest groups whose philanthropy participation fee a Greek organization
paid for on the interest group’s behalf. Therefore, all interest groups discussed in Section III
Subsection C are under the jurisdiction of the IFC and PHA Constitution and its Bylaws.
IV.
Acceptable Venues for Philanthropy Activities
a. As of the close of the 2009 spring semester, it is prohibited to conduct a philanthropic event or it
related entities at a venue in which the venue’s primary purpose*, business goal, or revenue
source is the sell and consumption of alcoholic beverages.
i. *It is at the discretion of the councils to determine what “primary purpose, business goal,
or revenue source” entails. Therefore, at a minimum Section IV Subsection A includes all
bars and restaurant establishments in Columbia and its surrounding communities.
V.
Waiver and Notice Provisions
a. In acceptance of these bylaws and their related policies, all MU Greek undergraduate members
and their organizations are hereby agreeing to the terms of the Philanthropy Bylaw and are
responsible for the facilitation and compliance of said Philanthropy policy. This includes both the
philanthropy sponsoring chapter and the philanthropy participating chapters.
b. If any non-Greek MU undergraduate, or other university undergraduate, is representing a Greek
organization, both in an official philanthropic capacity or as an interest group, that non-Greek
individual must be made aware of and agree to the policies of the Philanthropy bylaw. It is up to
22
the discretion of each chapter to decide how to carry out this policy but waivers describing the
terms and conditions of the Philanthropy are recommended. If the individual described in Section
V Subsection B does not agree to the terms, the philanthropy-sponsoring chapter carries the
burden if the individual violates the Philanthropy Bylaw.
VI.
Timeline Considerations
a. On the philanthropy request form, a realistic timeframe* must be given in order for the Greek
Life Office and the Interfraternity Council to receive notice on the time-frame of the events.
i. *A definition for realistic time is up to the deiscretion of the Executive Council, in
conjunction with input from the philanthropy-sponsoring chapter
b. Once a realistic timeframe is given, the official timeframe for the event will be defined as the
timeframe given or when all-philanthropic events cease for the philanthropy time-period.
c. In reference to Section VI Subsection B., a philanthropic event ceases when all activities cease.
An event does not cease simply when the chapter in question is eliminated from the activity or is
no longer participating.
VII.
VIII.
Burden of proof consideration
a. In the event of a Greek Judicial Board or Administrative hearing to determine a possible violation
of the Philanthropy Bylaw, it is up to the chapter*, whether it is the participating or sponsoring
chapter brought, to prove that the chapter was unaware of the presence of alcohol at the
philanthropic event.
i. * In this sense, the definitional term for chapter is met by any of its chapter’s members.
Philanthropy Date Selection
a. Once set, a philanthropy date shall not be changed without the consent of the Vice President of
Programming and the chapter’s forfeiture of all potential Greek Development Points associated
with the event
Policy VII
Off-Campus Events
Updated: January 14, 2010
IFC/PHA Alcoholic Event Policy
Effective January 1, 2011
I.
Statement:
a. The University of Missouri Interfraternity Council and Panhellenic Association executive
councils are committed to providing an environment that encourages responsible, healthy and
safe uses of alcohol for those of legal drinking age; and actively discourages unlawful,
irresponsible, and abusive alcohol use.
b. “Alcoholic events” include any chapter event where alcohol is present.
c. All Interfraternity Council and Panhellenic Association chapters shall operate in accordance
with:
i. All rules regulations and policies outlined in the IFC/PHA constitution and bylaws
ii. The M-Book
iii. The FIPG risk management policy
iv. Chapter national/international organization policies
23
v. All local, state, and federal laws concerning the sale, purchase, serving and
consumption of alcohol
d. Chapters that fail to adhere to policy requirements outlined in this policy will be subject to
disciplinary action which may include but is not limited to fines, alcoholic event probation, or
a judicial board hearing.
II.
III.
Purpose:
a. To promote responsible and healthy practices concerning the use of alcohol at Greek events.
Provisions:
a. All alcoholic events shall use an “approved” third party vendor (see “Approved Venue”
section).
b. No chapter funds shall be used for the purchase of alcohol. Additionally, the purchase of
alcohol shall in no way be undertaken or coordinated by members on behalf of the chapter.
i. i.e. Chapter may not offer monetary donations to subsidize the cost of alcohol at the
venue. Chapters may only use chapter funds for the purchase of the venue, the third
party transportation, and food provisions.
c. Chapters may not co-host events or fundraisers with a third party vendor or alcohol distributor
where alcohol is given away, sold, or provided to those present.
d. Alcoholic events can be held from the first day of the semester, until the last scheduled day of
classes.
i. Alcoholic events cannot be held from Reading Day (Stop Day) through Finals week.
Alcoholic events held the night before Reading Day can continue for normal hours
(until 1 am).
ii. Alcoholic events cannot be held at any time during the summer.
IV.
Registration:
a. All alcoholic events must be registered with the Vice President of Risk Management.
i. The following alcoholic event registration forms must be time-stamped and turned into
the Vice President of Risk Management’s mailbox on the Wednesday during the week
prior to the event:
1. Alcoholic Event Registration description form
2. 3rd party vendor/chapter accountability agreement
3. Proof of $1 million insurance liability (if not already on file with the IFC/PHA
Vice President of Risk Management)
4. Proof of a valid liquor license (if not already on file with the IFC/PHA Vice
President of Risk Management)
b. If the event is a co-sponsored event, each participating chapter must register the event
individually with the Vice President of Risk Management.
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c. If a chapter is invited to attend an event that they are not sponsoring (i.e. the chapter did not
pay for or plan it), that event is considered an “open party.” Per FIPG and many inter/national
organization alcohol policies, “open parties” are forbidden
i. Therefore, announcements made about the event at chapter meetings, by mass
communication (e-mail, group text messaging, etc.) or mentioned by a dinner speaker,
are against the policy.
d. Alcoholic Event registration forms must be completed on the most current form available.
i. If chapters fail to turn in all appropriate registration forms by the Wednesday of the
week prior to the event, the chapter will be assessed a $100 fine.
ii. If chapters fail to turn in all appropriate registration forms by the Friday of the week
prior to the event, the event will not be approved.
V.
Approved Venue
a. In order for Greek chapters to host an event with a third-party vendor, they must adhere to the
following guidelines:
i. The appropriate local and state authorities must properly license the
vendor/establishment
ii. The vendor/establishment must be properly insured with a minimum of $1 million of
general liability insurance.
iii. If the sponsoring chapter(s) is using a third-party vendor for a location other than the
venue’s permanent location, then the vendor must have as part of the insurance “offpremise liquor liability coverage and non-owned and hired auto coverage.” The
certificate of insurance must name as “names insured” (at minimum) “the local
chapter of the fraternity hiring the vendor as well as the national fraternity with whom
the local chapter is affiliated.”
iv. The vendor/establishment must be able to present a current Certificate of Insurance
and liquor licenses to the host chapter(s) before the registration deadlines function
commences.
v. The vendor/establishment assumes in writing all the responsibilities that any purveyor
of alcoholic beverages would assume in the normal course of business, including but
not limited to:
1. Checking identification upon entry
2. Not serving to minors
3. Not serving individuals that appear to be intoxicated
4. Maintaining absolute control of ALL alcoholic containers present
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5. Collecting all remaining alcohol at the end of the function and removing it
from the premises.
a. The third-party vendor/establishment must agree to reserve the whole bar that is solely and
exclusively for the use of the chapter sponsoring the event. The section must have its own bar
with bartender, etc. solely for the use of the attendees.
VI.
Transportation:
a. Chapters are required to provide a form of 3rd party transportation for any alcoholic event
i. i.e. no chapter sober driving program can be used to transport guests to and from the
event venue.
VII.
Security:
a. Sober monitors
i. Purpose: sober monitors shall be responsible for ensuring that all guests and venue
staff are following rules and guidelines outlined in this policy; as well as ensuring that
all state, local, and federal laws are upheld.
1. If an incident occurs at the event, the sober monitors will be contacted for
investigative purposes.
ii. Sober monitors must be chapter members. Any exceptions must be approved by the
IFC or PHA Vice President of Risk Management prior to submitting the guest/sober
monitor list.
iii. At least one member of the hosting chapter’s executive council shall remain sober and
at the venue for the duration of the event.
1. It is strongly recommended that the sober executive council monitor be the
Risk Manager.
iv. In addition to the executive council member, chapters shall be responsible for
providing sober monitors for the event.
v. The name(s), email address(es), and phone number(s) of the sober monitor(s) shall be
provided on the event registration
vi. The total number of sober monitors provided by the chapter shall be determined by the
number of chapter members attending the event.
1. Guests per sober monitors ratio shall be as follows:
a. 0-50 members = 1 sober monitor
b. 51-100 members = 2 sober monitors
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c. 101-150 members = 3 sober monitors
d. 151-200 members = 4 sober monitors
e. 201-250 members = 5 sober monitors
f. 251-300 members = 6 sober monitors
vii. If it is proven that sober monitors consume alcohol before or during the event, the
chapter will be subject to disciplinary action including, but not limited to, a judicial
board or administrative hearing.
viii. The sober monitor list must be turned in with the guest list at least one day prior to the
event.
b. Guests
i. Chapters are responsible for monitoring guests who enter the venue.
1. Guests who do not appear on the guest/sober monitor list shall not be admitted
into the venue.
ii. In the case of a joint-sponsored event (i.e. marriage/divorce/date party), chapters are
not eligible to bring guests
1. Each fraternity/sorority must turn in a list of members who will be attending
the event
2. Rosters are unacceptable.
a. Member lists shall include only members who are attending the event.
It shall be the responsibility of the chapter to obtain the most accurate
list of attending members.
iii. In the case of a single chapter-sponsored event, there shall be a maximum of a 2:1
guest-to-member ratio.
1. i.e. each chapter member is eligible to invite two guests to attend the event.
2. All guests must be properly documented on the guest list and it shall be the
responsibility of the chapter to ensure that guests who do not appear on the
guest list are not admitted into the venue.
iv. If chapters wish to hold co-sponsored event (i.e. combination of two hosting
fraternities/sororities, where guests may still be invited) the IFC/PHA Vice President
of Risk management must be officially notified at least one day prior to the
registration deadline (Wednesday of the week before the event).*
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a. *most national organizations forbid co-sponsored events; therefore,
chapters must ensure that their national organization’s rules, policies,
and insurance liability allows for such an event prior to registration.
1. Provisions:
a. Chapter Presidents, social chairs, and risk managers must meet before
the event registration process begins to discuss logistics for the event
(i.e. coordination of the transportation, sober monitors, and
inter/national policies of national organizations).
b. Events may not be sponsored by more than two chapters.
c. In the case of a co-sponsored event, there shall be a maximum of a 2:1
guest-to-member ratio.
d. There shall be a limit of 700 total members and guests at the event.
e. If chapters wish to hold an event in which more than 700 guests would
attend, it must be approved by the VP of Risk Management and the
chapter’s national organization two weeks (14 days) prior to the desired
date of the event.
v. Guest/sober monitor lists must be finalized, time-stamped, and turned in to the VP of
Risk Management at least one day prior to the event.
1. Chapters who turn in a guest/sober monitor list the day of the event will be
subject to a $100 fine.
2. Chapters who fail to turn in a guest/sober monitor list prior to the event will be
subject to the following (for offenses occurring within a semester):
a. A $200 fine and meeting with the VP of Risk Management for the first
offense.
b. A $200 fine and one month (30 days) alcoholic event suspension.
c. A $200 fine and referral to The Office of student conduct/Greek
conduct for the third and subsequent offenses.
c. Designated Entrances
i. Each event must have one entrance/exit and emergency exits that meet fire code
regulations.
VIII.
Good Standing:
a. Chapters must remain in good standing with the following organizations in order to host or
participate in an alcoholic event:
i. The Office of Greek Life
ii. The Interfraternity Council and/or Panhellenic Association
iii. Chapter National or International Organization
iv. ORG
b. Event Safety Presentation
i. In order to remain in good standing, the chapter president, social chair, and risk
manager must attend an alcoholic event safety presentation.
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IX.
X.
ii. Chapters cannot host or participate in an alcoholic event until the aforementioned
parties attend the alcoholic event safety presentation.
1. This presentation shall be provided by the IFC/PHA executive board within the
first week of each semester and shall include the following:
a. How to appropriately register an alcoholic event
b. How to be an effective sober monitor
c. How to ensure member/guest safety
Insensitive Party Themes:
a. Purpose: the Interfraternity Council and Panhellenic Association of the University of Missouri
recognize that the actions of its individual chapters reflect back onto the Greek community as
a whole.
i. All programming that could be construed as culturally insensitive by the general
public are strictly prohibited. We recognize that this type of programming is contrary
to our common beliefs in scholarship, leadership, service, and brotherhood/sisterhood.
Beverages and Food:
a. Chapters are required to abide by their inter/national policy regarding beverages and food at
alcoholic events.
b. It is strongly recommended that during alcoholic events, chapters provide food and nonalcoholic beverages for all attending guests
XI.
Education:
a. Alcohol and risk management education is critical to hosting safe and healthy events.
b. The IFC/PHA executive boards will support an ongoing effort to increase risk management
education. Encouragement to utilize campus resources by having organization such as: the
RSVP center, the Wellness Resource Center, the Student Health Center, SHAPE and other
groups educate fraternity/sorority members in their specific area of specialty.
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Policy VIII
Alcohol Promotion, Sponsorship and Advertising
I.
II.
III.
IV.
There shall be no open solicitation or encouragement of alcoholic consumption by contest or promotion in any
chapter.
Posters, flyers or other advertisements for an event or for promoting the use of alcohol are prohibited.
No inference, implication, or symbolism, or alcohol will be allowed on invitations or any other means of
advertising.
The Executive Board shall not use council funds to purchase alcoholic beverages for any on-campus or offcampus events.
Policy IX
Alcohol Education
I.
II.
I.
II.
Alcohol and risk management education is critical to hosting safe and healthy social events.
The Greek Council will support an ongoing effort to increase risk management education. Encouragement to
utilize campus resources by having organization such as: the Rape Education office, the Wellness Resources
Center, and SHAPE educate fraternity/sorority members in their specific.
Policy X
Alumni Events
Chapters may host alcoholic events at the chapter house for the purpose of an alumni event or a home football
game.
Provisions:
a. All alcoholic events at the chapter house must adhere to applicable guidelines outlined in the IFC/PHA
alcoholic event policy
b. All alcoholic events at the chapter house must be properly registered* with the VP of Risk Management
the Wednesday prior to the week of the event
i. *chapters must use the most current alcoholic event registration packet available
c. All alcoholic events at the chapter house shall require a registered third party vendor and shall comply
with the national policy of the sponsoring organization.
d. Football Game events can take place for a maximum of 6 hours and can only be held until the end of the
game.
Policy XI
Scholarship
I.
II.
III.
Academic Policy
a. It is the immediate goal of the Interfraternity Council for each chapter to maintain a minimum grade point
average above the all men’s average, but the fraternity is required to be above a 2.5 grade point average. If
a fraternity fails to achieve a 2.5 grade point average or has a new member grade point average of below
2.5 corrective actions shall be taken (Bylaw X, Section 2).
Corrective Actions
a. Each violation will take place over one academic semester. The entire cycle of violations will, thus, fall
over three consecutive semesters.
First Violation - Academic Support
a. Any chapter falling below the required GPA in any semester will be placed on Academic Support. The
President, Scholarship Chairmen, and New Member Educator of the chapter will be required to meet with
the IFC Scholarship Chairman to develop a written plan of action. The plan should be submitted to the IFC
Scholarship Chairman and the Office of Greek Life by the third week of the semester. A letter will be sent
to the chapter's National Headquarters and Alumni Board informing them of the chapter's current status.
Copies of the letter will be sent to the Chapter and Faculty Advisors and the Vice-Chancellor of Student
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IV.
V.
Affairs. The IFC Scholarship Chairman shall again meet with the chapter officers during the eighth week
of the semester to evaluate the chapter's progress. If deemed necessary by the IFC Scholarship Chairman,
the Scholarship Committee may change the plan to better facilitate development.
Second Violation - Social Suspension
a. Any chapter falling below the required grade point average for the second consecutive time will lose social
privileges. A chapter will be penalized with one month of social suspension with every .05 below the
minimum grade point average. A second scholastic plan will be drawn up and submitted to the IFC
Scholarship Chairman and the Office of Greek Life. A second letter will be sent to the respective
National Headquarters or Alumni Board requesting a review and evaluation of the situation. Copies of the
letter will be sent to the Chapter and Faculty Advisors and the Vice Chancellor of Student Affairs.
Third Violation - Show Cause
a. Any chapter falling below the minimum grade point average for the third consecutive time will be required
to meet with the IFC Executive Board to show cause, as interpreted by the IFC Executive Board. A
chapter will have to convene with the Executive Board to discuss future action concerning their academic
progress and their existence on campus at the University of Missouri. A third letter will be sent to the
respective national Headquarters or Alumni Board notifying them of the third violation and the
requirements of the chapter.
Policy XII
Intramurals
I.
II.
III.
Eligibility
a. The Interfraternity Council hereby adopts all the rules and regulation of the Intramural Department
governing eligibility and conduct of its member fraternities.
Conduct
a. All member fraternities shall conduct themselves in a manner that reflects well upon the Greek community
and to other member fraternities. The harassment of officials and/or of other fraternities participating shall
not be tolerated.
Alcohol
a. No IFC member fraternity or individual shall bring any alcoholic beverage to an intramural event, nor be
allowed to attend if the individual is intoxicated.
Policy XIII
Chapter Members
I.
II.
III.
IV.
Roster
a. The names of all members (new members and actives) of each fraternity shall be filed with the Greek Life
Office in a timely manner. This shall be considered the official membership roster by IFC.
Members
a. All new members/associates and active members on record in the fraternity file in the Greek Life Office
shall be considered members of an organized fraternity and shall enjoy all the benefits of being such a
members as long as they remain on file. This list must be compiled and turned into the Greek Life Office
by the end of the first month of each semester.
New Members/Associates
a. Any enrolled student at the University of Missouri shall be classified as a new member/associate of the
fraternity with which he has signed, on the date that his bid card is filed with the Greek Life Office. He
shall remain classified as such until one of the following occurs:
i. He is initiated according to the provisions of each individual fraternity.
ii. He has legally de-pledged and proper notification is given to Greek Life.
iii. He is no longer enrolled as a student at University of Missouri.
Actives
a. Any enrolled student at the University of Missouri shall be classified as an active on such that proper
notification of his initiation or affiliation from the chapter is filed with the Greek Life Office. He shall
remain on file as an active in good standing until on of the following occurs:
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V.
i. He is no longer enrolled at the University of Missouri.
ii. The Greek Life Office receives proper notification from the national officer of the fraternity or the
IFC Executive Board that the man has been expelled, suspended, or placed on inactive status.
Graduate Students
a. Any enrolled student as the University of Missouri attending graduate school can be kept on file as long as
they meet the requirements as a graduate student.
Policy XIV
Awards and Scholarships
I.
II.
Awards
a. Each Spring a committee composed of the Greek Life Staff, the IFC Executive Board and the Scholarship
Chairman will meet to select recipients of the awards outlined in the Greek Honors Night Awards Criteria
Eligibility
a. Current IFC Executive Board members are not eligible to receive awards.
Policy XV
Sanctions for Violations of Policies
Any violation of the above policies will be reviewed by the Interfraternity Executive Council. The Interfraternity
Executive Council will then determine appropriate sanctions for that chapter, or send the case to the Greek Judicial
Board for further review.
Policy XVI
Strippers
Section 1: Stripper Policy
Fraternities and Sororities shall not be able to use chapter funds to hire strippers/escorts. No chapter event shall be
allowed to contain participation with a hired stripper/escort regardless of if the stripper/escort was hired by the
fraternity or sorority.
Section 2: Sanctions
All complaints filed regarding a violation this policy may be filed with the IFC or PHA Executive Board. If the
complaint is deemed credible, the case shall be forwarded to the Greek Judicial Board in compliance with each
council’s Judicial Policy.
Policy XVII
Insensitive Party Themes
The following is the text of a Resolution passed by the Presidents Council on April 22, 2008 regarding Insensitive
Party Themes. Violations of this resolution are subject to judicial action as deemed necessary by the IFC President.
Whereas the Interfraternity Council of the University of Missouri recognizes that all of the actions of its
individual chapters reflect back onto the Greek community as a whole. We also recognize that in today’s
environment one negative action outweighs the concerted efforts of many in the public mind.
Whereas we recognize that the survival of the Greek Community and the values it strives for depend largely on
a positive public perception for continued recruitment, funding, and the right to exist as a coherent body of
students.
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Whereas we recognize that beyond considerations given to public opinion, that programming that
discriminates based on race, gender, religion, sexual orientation, class or nationality is contrary to our
commonly held beliefs as a community.
Whereas we recognize that even though our community has been historically homogeneous, in past years we
have had members of virtually every race, gender, religion, sexual orientation, class and nationality. These
members have been accepted as full members into our community without discrimination, and have
contributed greatly to our values.
Therefore be it resolved that we ask our members to ban all programming that could be construed as
culturally insensitive by the general public. We recognize that this type of programming is contrary to our
common beliefs in scholarship, leadership, service, and brotherhood.
We do this not only because of the public climate, but also because it is apart of our common values of
scholarship, leadership, service, and brotherhood and validates that we do live in and are aware of a
culturally dynamic society, and work to take a positive role therein.
Policy XIII
Council Finances
I.
II.
III.
IV.
V.
Payment Plans – If a chapter is unable to pay an entire outstanding balance to the Interfraternity Council, they
have the option to create a payment plan. It is the responsibility of the Vice President of Finance and Records
to negotiate with the chapter president and chapter treasurer a reasonable time frame for the payment of the
outstanding balance. The agreement will then be reviewed by the Executive Board, but the Vice President of
Finance and Records shall have full authority to represent the IFC President and the Executive Board in these
matters. With interest being applied, it is up to the discretion of the Vice President of Finance and Records,
but no percentage that is unnecessarily high or unusual will be tolerated. In this case, the Executive Board will
make a decision on a proper rate of interest if the situation presents itself.
Two Signatures on Checks – Any and all checks that are presented on behalf of the Interfraternity Council
must have two signatures in order for it to be valid. In addition, Checks are marked with a microprint line that
states, “Two Signatures Needed.” Those who have the authority to sign checks are the IFC President, the Vice
President of Finance and Records, Greek Life Coordinators, and the Director of Greek Life.
Delinquent Accounts – If a chapter has an outstanding balance that is not paid by the specified due date, that
chapter has five business days from the original due date to pay the outstanding balance. If not, the account is
declared delinquent and the chapter is automatically placed on social probation until the fine is paid. It shall
be up to the discretion of the Vice President of Finance and Records to alter this policy in special cases.
Review of Financial Reports – The Vice President of Finance and Records shall give a financial status report
every other month to the Executive Board while classes are in session. If the IFC President feels a need to
address the council’s financial statements with the Presidents Council, the Vice President of Finance and
Records shall draft a summary of council funds to be distributed at the next session of the Presidents Council.
Use of Reserve Funds – The Interfraternity Council is required to set aside three percent of its annual operating
budget into a separate Reserve Fund. In such cases where the transfer of funds places the council’s overall
budget in the negative, a one percent requirement shall be instated. This is to ensure that the budget is
properly followed and that this policy does not cause undue pressure or loss to the council’s overall financial
statements. For approval of the use of reserve funds, any Executive Board member may motion to use up to
five percent of the total reserve fund for any reason he might see fit. The motion would require a majority vote
for passage and approval.
Policy XIX
Websites
I.
Council Website – The Executive Board is to maintain a council website with any and all elements as listed by
the Office of Greek Life and the IFC Constitution and Bylaws.
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II.
Member Chapter Websites – Chapters are given the opportunity to have their web address listed on the IFC
Website. While this service is offered, it is up to the chapters to update their web address on the Chapter
Information Sheet that is distributed by the Office of Greek Life at the beginning of each semester. Chapter
websites are subject to same content rules and regulations that are stated in the University M-Book.
Policy XX
Greek Judicial Board Funding
I.
It shall be the responsibility of the Interfraternity Council Executive Board to allocate in the annual
budget, a $0.25 per member fee for the purpose of funding the Greek Judicial Board.
IFC Bylaw Regarding Policy Manual
I.
The IFC Executive Board shall be charged with the creation of an IFC Operating Manual. The manual shall
incorporate a summary explanation of the IFC Bylaws and constitution. The manual shall be approved
annually by the Presidents Council. Items that the manual can include are but are not limited to:
a. Philanthropy policies
b. Alcohol policies
c. Membership Fees
d. Greek Values
e. Recruitment Policies
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