DRAFT Notes of Alresford Tennis Club
7.30pm Annual General Meeting
Tuesday 18th November 2014
Alresford Recreation Centre
Present
Howard Lewis (Chair)
Melvyn Horgan (Treasurer)
Donna Holliday
Alasdair Scott
Bob Meekums
Graham Lumb
Dorothy Lewis
Apologies
Barbara Redman-White (Secretary)
Alex Turner
Lucinda Pilbrow
Judith Horgan
Jill Meekums
Mark Trickle
Tim Jenkinson
Annual General Meeting
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Minutes of AGM 2013
The minutes were agreed as accurate.
Matters Arising
1. It was confirmed that there were no plans for any new tennis
courts.
2. Thanks were extended to Alex Turner who cleaned the net
tapes.
3. Moss – the committee is working towards its removal –
discussed in detail later in the meeting.
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Chair’s Report
Howard gave his report which is attached. He commented that the
major achievement this year was the building of a clubhouse.
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5a
Treasurer’s Report
Melvyn Horgan presented the accounts which are attached.
He commented that:
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The accounts had been checked by Matthew Heppenstall.
The clubhouse had been paid for completely by donations
and grants and Melvyn thanked Howard for his hard work in
obtaining these. No new revenue sources for completion of
the internal works had been discovered as yet.
Melvyn noted that although the accounts showed a surplus of
£3747, pre-existing commitments for rent and court
maintenance should be borne in mind before any new
expenditure was undertaken. Further discussion on this point
took place later in the meeting
Howard Lewis proposed a vote of thanks to Matthew
Heppenstall and then proposed that the accounts be accepted;
seconded by Bob Meekums. Passed unanimously.
5b
Subscriptions 2015/2016
Alasdair Scott suggested that there should be a small increase in
subscriptions for the coming year. After some discussion, the Chair
proposed that all adult subscriptions be increased by £5, but student
and junior fees be left at the current rate. This was seconded by
Alasdair Scott and passed unanimously.
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Junior Membership and Coach’s Report
Donna Holliday reported that coaching numbers were good, with no
seasonal fall off. There are several mini groups, 2 ladies’ groups
and a cardio group.
There is no junior winter team, due to the difficult date requirements
set by the LTA. These requirements are being relaxed for the
summer and she does not anticipate future problems.
Donna suggested that the club plan a Junior Club Event for the DH
Spring, possibly in the early evening before a Thursday club night,
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to encourage the younger members who are in transition to join the
tennis club. Alasdair commented that it had not been a good year
for club night and said he believed adult tennis was in decline.
Discussion ensued on how to attract the “missing age group” of 3050 year olds. Howard said he hoped to start up a Sunday afternoon
mix-in for all ages and abilities once the clubhouse was fully
operational.
Donna commented that the “Alresford Forum” was good at providing
editorial for new events such as the opening of the tennis
clubhouse.
Donna offered to distribute leaflets to the schools in the Spring,
alongside her own, to encourage more junior membership.
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Committee
The current members of the committee offered to continue their
service. Howard Lewis proposed that these members of the
committee be accepted en bloc. Seconded by Graham Lumb
Passed unanimously.
Howard agreed to check with Helen Riches that she was prepared
to continue as ‘Junior Players’ Co-ordinator’ to work alongside HL
Donna.
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Club House, Court Cleaning and Floodlights
Howard Lewis explained the outstanding work necessary before the
clubhouse could be opened to members
1. To bring an electricity supply into the building, at an
approximate cost of £1000.
2. To install internal power and light, and then install safety
signs.
3. Source sanitary ware and a kitchen sink and have them
plumbed in. The water supply has already been brought up to
the building. The cost of item 2 and 3 is estimated to be
between £5000 and £6000.
Howard made it known that a member of the Town Council
Recreation Committee had offered to supply a “D” pack sanitary
system free of charge.
There followed a discussion on how to prioritize the various
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demands on current resources.
It was agreed that cleaning the courts and removal of moss was the
main priority and Alastair Scott agreed to look into the cost of
knapsack sprayers and chemicals. He estimated that this would not
be excessive and that the work would take approximately half a day
and could be undertaken by club members.
Only one floodlight is defunct at the moment and it was agreed that
the club would wait until two floodlights needed replacing before
taking any action.
It was also agreed that the club should commit to bringing an
electricity supply into the clubhouse building and should consider
the installation of safety signs, out of current funds. It was hoped
that this work would satisfy the requirements of building regulations
and allow the clubhouse to be opened to members, albeit without all
facilities.
Any further expenditure to be delayed until subscriptions were
received for the new year in April 2015,
11.
Car Parking
The Tuesday morning ladies had indicated that the 2 hour free
parking time allowed by the Town Council was not long enough.
Howard Lewis agreed to raise this at the Recreation Committee
meeting on the following evening.
12,
Any Other Business
There was no other business.
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Dates of Next Meetings
The next AGM will take place in November 2015
The meeting closed and refreshments were taken.
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