Dear PAMPI Members,
Be an exciting part of the Philadelphia Area Chapter by nominating fellow chapter members or
yourself to serve on the Philadelphia Area Chapter Meeting Professionals International's Board
of Directors for 2014-2015. Please take a few moments to think of the individuals who have
made a difference in this Chapter through their volunteer efforts – this might be the perfect
opportunity for those individuals to move into Chapter leadership and make a positive impact to
benefit all of our members. You must be a current Chapter member in good standing to submit
nominations or to be considered for a position by the Nominating Committee.
Please use the Candidate Nomination Form (p. 2) to submit your nominations (including
yourself). Each candidate who is nominated is then required to complete the Candidate Interest
Form which will be sent to you upon receipt of nominations and includes a brief questionnaire,
and self-skills assessment. Nominees will be required to submit their professional resumes for
consideration by the Nominating Committee.
Please keep in mind:
 If your nominee is someone other than yourself, we request that you call your nominee to
ask if he/she wishes to be nominated.
 Members may not serve as a director for more than two consecutive (2) year terms.
 A member who is currently serving or has previously served as a Director may be
nominated to an Officer's position.
 Vice Presidents serve a one-year term and cannot serve in the same office for more than
two consecutive (1) year terms.
 The current President-Elect, Shira Jones, CMP, will serve as President for 2014-2015. No
vote is required for her assumption of this position. Other positions to be determined by
the Nominating Committee are:
o President-Elect (a 3-year commitment: as President-Elect for 2012-2013, President
for 2013-2014, and Immediate Past President for 2014-2015).
o Vice President, Communications (1 year term)
o Vice President, Education (1 year term)
o Vice President, Finance (1 year term)
o Vice President, Membership (1 year term)
o Six (6) Director positions (2 year term)
All Candidate Nomination Forms must be submitted by Friday, January 17th at 5:00 pm.
Submissions can be sent by fax to 856-727-9504 or to staff@pampi.org.
Thank you for taking the time to recommend deserving candidates for Chapter leadership - your
involvement in our Chapter counts! Should you have any questions, please contact the PAMPI
office at 856-231-7666.
Sincerely,
PAMPI Nominating Committee
LauraLee Wren, CHSP, Chair
Immediate Past-President
2014 - 2015 Candidate Nomination Form
(Application)
**Submit by FRIDAY, January 17, 2012 at 5:00pm**
LauraLee Wren, CHSP
c/o PAMPI Nominations
Fax: 856 727 9504
Email: staff@pampi.org
By submitting this form, you are stating your intention to be considered as a Chapter Director or
Officer of PAMPI. Please complete this form in its entirety; this information will be used by the
Nominating Committee for consideration of the slate of candidates. All candidates must be
current Chapter members in good standing.
PLEASE SELECT
(if self-nominating and also nominating another person, please send two separate forms)
SELF NOMINATION
NOMINATION OF ANOTHER PERSON
Your Name:
Nominee:
Company:
Phone:
Email:
Fax:
MPI Member Number#:
Membership Category:
Planner
Supplier
I am applying / recommending for the following position (check one):
President-Elect (3 year term, President-Elect, President, Immediate-Past President)
Vice-President, Finance (1 year term)
Vice-President, Communications (1 year term)
Vice-President, Membership (1 year term)
Vice-President, Education (1 year term)
Director (2 year term)
Note:
 Vice President Positions are a one-year term but require having served a full director.
 Director positions are a two-year term and require previous experience as a chair.
 President-Elect is a three-year term and requires at a minimum one year as a Vice President.
 See pgs.3 for a brief description of positions.
PAMPI
2014 - 2015 Description of Positions
President-Elect (3 year term, President-Elect, President, Immediate Past President). To be eligible for
this position you must have served (1) full term as a director and at a minimum 2 years a Vice president
in different positions, President-Elect shall act in the place of the President at any required function of
the Chapter or International organization where the President is unable to perform; serves on the
Nominating Committee; establishes and facilitates an orientation program for the incoming Board of
Directors; develops and implements a leadership succession/mentoring program; and advocacy efforts
(government affairs) of the chapter; updating chapter members on local legislation affecting the
meetings industry; developing a means for the chapter to have a voice in government to promote its
interests
Vice-President, Communications (1 year term)
The VP of Communications is responsible for the planning and implementation of publications
(magazine, directory, annual report), marketing (website/technology, job bank, social media)
advertising (newsletter ads, website ads), public relations (media relations, press releases) community
outreach (philanthropic activities); and ensuring chapter programs, activities and accomplishments are
highlighted on an international level by communicating with MPI . To be eligible for this role you must
have served one full term as a director.
Vice-President, Education (1 year term)
The VP of Education responsibilities include managing and supervising chapter educational efforts
including Monthly Programs, Professional Development, Special Education Projects such as Education
Day, CMP Study Group, Venue Procurement for ALL chapter events venues. ; develops annual
educational plan required to be submitted by July 30th and researches current trends and topics
pertinent to the meetings industry. . To be eligible for this role you must have served one full term as a
director.
Vice-President, Finance (1 year term)
The VP of Finance responsibilities include managing and supervising all chapter financial efforts such as
fundraising activities (auctions, fundraising evens, special events (holiday party, silent auction, special
networking events), strategic alliances, (sponsorships, partnership marketing), investments and
reserves such as CD’s mutual funds, prudent reserve; ensures investment allocations are in compliance
with the approved Chapter investment policy; ensures contribution to the reserve fund is budgeted for
and made, during the fiscal year; coordinates all financial transactions with the Executive Director to
ensure financial stability of the Chapter.
Vice-President, Membership (1 year term)
The VP of Membership is responsible for the planning and execution of all programs that directly relate
to recruitment (member recruitment, new member orientation), member care (member retention and
hospitality), awards and scholarships (recognition programs, scholarship).
Director (2 year term)
Directors are responsible for ensuring that the committees that report to them set and achieve their
goals and objectives. Directors are also strategic advisors to their committees and are directly involved
in developing the strategic direction of the Chapter. Directors are expected to attend all Board
meetings and 2 annual leadership retreats and have voting rights for all issues that come before the
Board. Responsibilities also include ensuring completing of the consent agenda, being an integral part
of their teams efforts for their area of responsibility and conducting bi-weekly calls with the teams to
ensure all deliverables are being met.