AASUMA CONSTITUTION
Date drafted: October 3rd, 2007
ARTICLE 1
NAME of the ORGANIZATION
The name of this organization shall be AASUMA which stands for Art and Architecture
Society of the University of Maine at Augusta.
ARTICLE 2
PURPOSE of the ORGANIZATION
The purpose of this organization shall be to promote sociability among University of Maine at
Augusta students involved in or interested in Fine Arts, Music, Design, Architecture and all other
Arts on campus to facilitate understanding in the Arts, encourage communication and support the
development of all the ARTS.
ARTICLE 3
MEMBERSHIP
Membership in AASUMA shall be free and open to all students enrolled at the University of Maine
at Augusta who are interested in some form of art whether it be photography, fine art, drama, music,
ceramic, or architecture, etc. An application shall be filled out by any wishing to join AASUMA.
ARTICLE 4
OFFICERS
Co-Presidents: There shall be two Co-President positions, one representing the Fine Arts
membership and one representing the Architecture membership. The Co-Presidents shall jointly
head the Organization and shall have the power to:
 preside over meetings
 receive reports from committees
 receive nominations for officers
 appoint temporary replacements to vacated offices until elections can be held
 sign checks and requisitions
The responsibilities of the Co-Presidents are:
 be the spokesperson and representative of AASUMA
 to be present at all regular meetings
 organize trips and interests as proposed by members
 know AASUMA’s Constitution and By-Laws & be able to uphold them
 be cash trained to follow UMA policies and procedures
 be able to attend majority of special meetings with Student Activities Representative
 carry out duties for the space of one year
 out-going Co-Presidents will provide transitional assistance to new Co-Presidents
Co-Vice President: the Co-Presidents shall have the power to appoint Co-Vice Presidents for the
space of one year. The position of Co-Vice President shall have the power to preside over meetings
in the absence of a Co-President. The Co-Vice Presidents shall give assistance to the Co-Presidents
in organizing activities.
Secretary: The responsibilities of the Secretary are as follows:
 to be present at all regular meetings
 record minutes of each meeting
 prepare a meeting’s minutes for review by members and presentation to the Student
Activities Representative
 record all votes cast in the minutes
 post all materials and information regarding AASUMA around campus
 act as liaison for information regarding AIAS (UMA) which may affect AASUMA such as
trips or other activities of which both groups are or maybe interested
 present paperwork created by AASUMA officers to Student Activities Representative
Treasurer: The responsibilities of the Treasurer are as follows:
 be cash trained to follow UMA policies and procedures
 be present at all meetings
 have charge of and exercise general supervision of financial affairs
 maintain records of account
 fill out paperwork for funding requests and sign
 funding requests over $200 must be signed by the Treasurer, Faculty Advisor, and CoPresidents
 report directly to Co-Presidents
 out-going Treasurer shall turn over to in-coming Treasurer all accounts and records
 In-coming Treasurer shall give to out-going Treasurer a receipt of accounts and records as a
complete release from any liability with respect of the aforementioned.
Co-Faculty Advisors: There shall be two Co-Faculty Advisors, one representing the Fine Arts
faculty and one representing the Architecture faculty. They shall aid in communication, support,
and integration of the organization’s goals with their respective departments and the University’s
mission. To qualify the Co-Faculty Advisor:
 must be a full-time faculty or employee of UMA
 be elected by majority vote of members present
 be approved by the Dean of the college with final approval by the Dean of Students
ARTICLE 5
MEETINGS
Meetings of AASUMA shall be held at least once a month on a date which does not coincide with
AIAS (UMA) to enable AASUMA members who wish to be a member of AIAS (UMA) to be able
to attend the AIAS (UMA) meetings. Meetings of AASUMA shall be separate from AIAS (UMA)
to maintain its own identity and mission.
ARTICLE 6
FINANCES
Finances shall be handled be the Treasurer. The account drafts and disbursements shall be overseen
by the Co-Presidents. Signatures of the Treasurer and one Co-President shall be required for
execution. A financial report shall be drawn up by the last week of the Spring Semester.
ARTICLE 7
AMENDMENTS
This constitution may be amended by 51% vote of the membership in attendance if the meeting
meets these requirements:
 the meeting shall be posted three weeks in advance
 the posting of the meeting mentions the vote to amend the constitution
 the meeting takes place during a time in which the majority of members will be able to
attend
AASUMA By-Laws
Date Drafted: October 3rd, 2007
ARTICLE 1
MEMBERSHIP
1.1 Membership into AASUMA is by application
1.2 Membership may be terminated for a student who disregards appropriate behavior set forth in
the UMA student handbook. Termination shall be made by a simple majority vote of those
present at a meeting in which the quorum shall be a minimum of three officers present, one
advisor, and two other members or by 25% of the current membership roster.
ARTICLE 2
OFFICERS
2.1 See AASUMA Constitution Article 4.
2.2 A. the term of officers shall be one academic year.
B. the term of Advisors shall be one academic years.
2.3 Officers shall be a student at the University of Maine at Augusta and shall be enrolled one of the
Arts and Humanities Majors
2.4 An officer of AASUMA may be impeached by majority vote if in the event that officer
repeatedly ignores his/her responsibilities listed in the AASUMA Constitution. Impeachment of
officers shall be executed by a simple majority of those present at a meeting in which the
quorum shall be a minimum of three officers present, one advisor, and two other members or by
25% of the current membership roster.
ARTICLE 3
ELECTIONS
3.1 Voting may be done by members only. Guests are allowed to sit in but not participate in
elections or votes of any kind.
3.2 General Elections shall take place in April to give out-going officers time to assist in-coming
officers. Elections shall be by simple majority vote by members in good standing being present
of which the quorum shall be a minimum of three officers present, one advisor, and two other
members or by 25% of the current membership roster. If in the advent that the General
Elections did not take place during the Spring Semester, an Impromptu Election may take place
in September or October to fill any vacancies.
3.3 General Election nominations must be received by the first March meeting with a simple
majority vote by members in good standing being present at the meeting in which the quorum
shall be a minimum of three officers present, one advisor, and two other members or by 25% of
the current membership roster.
ARTICLE 4
MEETINGS
4.1 A minimum of three officers present, one advisor, and two other members will constitute a
quorum or 25% of the current membership roster.
4.2 A simple majority of members present at a meeting will constitute as a passing vote. A simple
majority is 51%.
4.3 Minute notes will be taken by the Secretary and typed into a minutes report.
4.4 One of the elected officers (or their appointed representative) shall report to the student senate.
4.5 Special meetings may be called by any officer in AASUMA and shall consist of a majority of
officers.
ARTICLE 5
HAZING
In accordance with the policies of the State of Maine and the Board of Trustees of the University
of Maine System the injurious hazing of any student enrolled at the University of Maine at
Augusta is prohibited. This organization or its members shall not create, or permit to exist, any
situation that recklessly or intentionally endangers the mental or physical health of a student
enrolled at UMA. If this organization violates these rules it shall lose all right to conduct
activities at UMA and all benefits of affiliation with UMA. Any student member, whose conduct
violates these rules, shall be subject to suspension, expulsion, or other appropriate disciplinary
action through the UMS Student Conduct Code.
ARTICLE 6
FINANCES
6.1 Funding requests may be by either the one of the Co-Presidents of the Treasurer. However; the
signatures of both the Treasurer and one of the Co-Presidents are required for expenditures.
6.2 Budget accounting shall be the responsibility of the Treasurer.
6.3 Budget requests must be approved by a simple majority vote of those present at a meeting in
which the quorum shall be a minimum of three officers present, one advisor, and two other
members or by 25% of the current membership roster.
ARTICLE 7
AMENDMENTS
The By-Laws may be amended by 51% vote of the membership in attendance if the meeting meets
these requirements:
 the meeting shall be posted three weeks in advance
 the posting of the meeting mentions the vote to amend the constitution
 the meeting takes place during a time in which the majority of members will be able to
attend