‘Friends of Hanham High’ Meeting Minutes.
8th November 2011.
Present: Peggy Farrington. Jo Postlethwaite. Paul Staight. Sally Rouch. Julie CarlileJones. Tracy Gibson. Theresa Day. Christine Bryant. Sara Angel. Kay Hutchins. Wendy
Hurley. Karen Callaghan. Fiona Williamson. Claire Gretton. Rachael Hopkins.
Apologies: Graham Coombes. Amanda Waterfield. Jayne Sullivan. Alyson McKeown.
Natasha James. Eileen Everson. Kevin Biggs.
Kay opened the meeting at 6:50pm. Closed at 8:00pm.

AGM.
o Peggy raised that both she and Jo felt the recent AGM didn’t reflect the
friendly atmosphere usually present at our meetings. They felt that new
parents were not made to feel welcomed, but that the meeting felt
uncomfortable and tense, with people being pressurised into roles they felt
uncomfortable with. She has spoken with Graham about this, and asked
that the meeting next year be planned and organised with an informal
approach to reflecting upon our achievements.
As a result two dates have been pencilled into the diary –
Tuesday 25th September 2012 – Short meeting to plan and organise
ourselves prior to the AGM.
Tuesday 9th October 2012 – AGM: to include wine and nibbles.

TRUSTEES.
o Paul referred to the Charity Commission regulation that there need to be 6
trustees, with others nominated to stand as a ‘committee’. It was agreed
from those present that the trustees would be –
Paul Staight. Graham Coombes. Karen Callaghan. Claire Gretton. Theresa
Day & Tracy Gibson.
All others present at the meeting were happy to be named as committee with the
exception of Christine Bryant, who whilst wishes to support the ‘Friends’ all she
can, cannot commit to attending Tuesday meetings as she has work commitments.
In order for meetings to be compliant with the Charity Commission, then 50% of
the named committee and trustees must be present.

RAFFLE.
o Draw date – 9th Dec @ 12:20pm.
o Tickets are due at the school this week.
o The group discussed various options for a ‘main prize’ and it was decided
that an IPod Touch would be purchased. Sara knew of an offer currently
running and Jo offered to investigate further and purchase.
o Kay will send out letters to previous donators, asking for items this year.
o Paul will ask School Governors at their next meeting to buy tickets.
o Prizes are beginning to be collated  Wendy has again very kindly organised a printer as a prize.
 Theresa has donated an ‘Aquaclean’ voucher.
 Tracy has been given vouchers for some Salsa dancing lesson’s
from a parent.
 Christine & Rachael will use their contacts in the CO-OP to obtain
a donation.
 Donations from the ‘Friends’ will be added to by staff. Jo will
contact people when there is enough to make a hamper.

TREASURER’S REPORT.
o AS Alyson was unable to attend Paul accepted £13:00 from the sale of
cakes at the ‘Tea-time Concert’ and a further £40:00 from the sale of
jewellery to staff.
o Information on how to access the NCPTA online was handed out.

LADIES NIGHT.
o The sub-committee have met several times, and plans are underway.
Those retailers who have not yet responded will be contacted again after
Christmas to confirm if they will be attending. The group discussed the
possibility of securing a demonstration on the evening – possibly Salsa
Dancing from the parent at school or Zumba???

AWARDS EVENING (11th November)
o Tracy agreed to shop for this event (red & white wine, orange & apple
juice, water, tablecloths, bowls and beakers) all those who volunteered to
help were asked to be at school by 6:45pm.
o Peggy asked that the identity badges are worn to ensure we raise the
profile of the ‘Friends’ at these events.

MUSIC CONCERT (8th December)
o Volunteers for this evening are – Theresa. Christine. Sally. Tracy &
Claire.
o Jo will contact Sally nearer the time with numbers – Sally will then shop
for Mulled wine and Mince Pies.
o It was suggested that the mulled wine be taken to the evening ready
warmed in flasks. Tracy has access to several large flasks in work, and
will liaise with Sally nearer the time.

FRIENDS SOCIAL NIGHT OUT.
o This was arranged for Thursday 26th January 2012 @ The Queens
Head Pub, Hanham.

WHAT ARE WE WORKING TOWARDS?
o The school council have asked if the ‘Friends’ would raise money towards
purchasing commemorative T-shirts for the 2012 Olympics. This was
discussed, and it was agreed that the ‘Friends’ would contribute towards
every children receiving a T-shirt, alongside a small contribution from
parents. Peggy said that children could either keep the T-shirt as a
commemorative item – or wear it as part of their school PE kit. Fiona W
has contacts with a printing company and will liaise with Mr Swanton.
The Olympic torch is due to be carried through Hanham High Street on 22nd May 2012
between 4 – 6 pm.
o Paul raised the Queens Jubilee – this was discussed, but it was felt that the
children would probably relate to, and be more interested in the Olympic
theme, particularly as the school are participating in several related
activities.

FORTHCOMING EVENTS.
o Quiz night. This was discussed and a date arranged for Friday 3rd
February 2012.
o Jayne Madder has been asked to write the quiz questions – she is happy to
do so, but not to read them on the evening.
o A venue has not yet been arranged as The Chequers Pub is currently under
new management; this will need to be discussed nearer the time. (the
Humanities block is provisionally available should we need to hold it in
school)

NEWSLETTER.
o Sally to forward a small piece for inclusion in the Christmas newsletter
before 9th December 2011.
DATE OF NEXT MEETING – TUESDAY 10TH JANUARY 2012.
Have a lovely Christmas....and a very Healthy New Year!