SUMMARY WAE
VALIDATION PORTAL
Consultants Kit
ISSUE 1 REVISION NO. 1
Document ID:
SWVP 1.1
Date of Effect:
4 JANUARY 2016
Austroads Version:
N/A
Supersedes:
N/A
Approved By:
David Roulston
Director AIMS
4 January 2016
DOCUMENT ID:
TERRITORY AND
MUNICIPAL
SERVICES
SWVP 1.1 CONSULTANTS KIT
DOCUMENT INFORMATION
Document title
SWVP 1.1 CONSULTANTS KIT
Review date
JANUARY 2017
Key words
AutoCAD, DWG, Standard, IAMS, GIS, Block, Layer,
Template, WAE, Civil, Landscape, TAMS, Asset, Data,
Drawing, Attribute.
REVISION REGISTER
Ed/Rev
Number
Clause
Number
Issue 1
N/A
Revision 1
Description of Revision
Initial document creation
ISSUE 1 REVISION 1 2016
Authorised
By
Date
David Roulston 4 Jan 2016
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PREFACE
Territory and Municipal Services (TAMS) has implemented As Constructed Design
Certification (ACDC) as our Summary WAE Validation Portal (SWVP). This is an
online, cloud based validation portal for the validation and transfer of data from
consultants Ref-11 summary drawings directly through to Asset Information and
Management Services (AIMS) within TAMS.
This product has been put in place to allow consultants to submit summary drawings
directly to TAMS AIMS branch at any stage in the Works as Executed (WAE)
process, serving two purposes:
 Allows the consultant to understand if their summary drawing will pass or fail
Ref-11 checks earlier in the process.
 Provides the AIMS branch with asset data in a format that can be quickly
checked and uploaded directly to an asset management database with little
intervention, saving many hours of data handling.
The 2014 update of the Ref-11 drafting standard for Civil and Landscape summary
drawings was created with a product like this in mind, and this will streamline the
information flows of asset data between the consulting industry and TAMS.
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CONTENTS
PREFACE .................................................................................................................. 3
1
2
SCOPE AND GENERAL .................................................................................... 5
1.1
SCOPE ...................................................................................................... 5
1.2
DEFINITIONS ............................................................................................ 5
SWVP OVERVIEW AND USER INSTRUCTIONS ............................................. 6
2.1
GENERAL .................................................................................................. 6
2.2
INSTRUCTIONS ........................................................................................ 7
2.3
THINGS TO KNOW BEFORE SUBMISSION .......................................... 16
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1
SCOPE AND GENERAL
1.1 SCOPE
This document provides an overview and instructions on how to use the SWVP and
associated templates and AutoCAD menus for consultants and developers within the
ACT.
This document assumes drafting / designing staff will have at least an intermediate
knowledge in the use of AutoCAD or similar CAD programs and be familiar with
standard AutoCAD terminology such as layers, blocks, xrefs and linetypes, attributes
etc. As such, AutoCAD terminology and commands will be used throughout this
document without being included in the definitions section of these documents.
1.2 DEFINITIONS
1.2.1 Work as executed (WAE)
Drawings depicting “As-Built” (As Constructed) assets as part of a handover of these
assets to the ACT Government.
1.2.2 Developer/Consultant
An organisation, such as a developer, consultant or surveyor, or landscaping
consultant which submits drawings (for projects created for a Customer) to be
validated on the As Constructed Portal (www.asconstructed.com).
1.2.3 Customer
An organisation, such as a council or utility, which creates projects and assigns them
to Developers. For example, ACT-TAMS.
1.2.4 Summary Drawing
An AutoCAD drawing conforming to the Ref-11 Drafting standard that depicts all new
and removed Civil or Landscape assets as part of a WAE project.
1.2.5 Validation Set
The name for the set of rules and standards used to validate a drawing. This
information is contained in the schema provided by the Customer to Open Spatial, in
the case of TAMS summary drawings, the validation set is based on the Ref-11
Drafting standard.
1.2.6 System Admin
The Open Spatial site administrator logon which can create and manage
organisations, offices and users as required. Only the system administrator can
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create an organisation and associate a validation set/schema. This logon should only
be used by Open Spatial Consultants and Administrators.
2 SWVP OVERVIEW AND USER INSTRUCTIONS
2.1 GENERAL
2.1.1 Overview
SWVP provides functionality that allows the customer to manage the flow and
validation of as-constructed data from submission to the population of the target
asset management database.
The diagram below shows the high level steps to the process.
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2.1.2 Templates and other files
There are several files available to consultants to help with the transition to
submitting summary drawings to the SWVP, these are as follows:
 REF11_Civil_Example.dwg – a CAD file showing a typical submission of civil
assets and how they should be displayed in a summary drawing.
 REF11_Landscape_Example.dwg – a CAD file showing a typical
submission of landscape assets and how they should be displayed in a
summary drawing.
 ACT_TAMS_ACDC_Template.dwg – A CAD file that should be used as the
template for all future summary drawings.
 ACT_TAMS.mnu – An AutoCAD Menu file that when used in conjunction with
ACT_TAMS_ACDC_Template.dwg can be loaded into autoCAD that provides
access to new menus from which assets can be created with the correct
geometry on the correct layer.
2.2 INSTRUCTIONS
2.2.1 The Developer’s Administrator role
The Developer administrator can add/manage offices and users for their
organisation.
Creating an Office
1. Log into to the web site (www.asconstructed.com)
2. Select the Administration tab.
3. Click the Action menu button for the organisation > New Office
4. Enter details and click Submit
Creating a new user
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A developer administrator, logging in to the Administrator’s page, can create users in
their organisation. The form below shows the required fields to fill.
The Privileges Administrator check box should be cleared, unless an account for a
new administrator is to be created.
Fill in the appropriate details, and then click Submit.
2.2.2 The Developer’s User role
Developer organisations can Submit New drawings for projects that Customers
have assigned to them. Note: An organisation can be both a Customer and a
Developer.
Submitting a Drawing
1. Log on to the As-Constructed Portal as a User for an organisation with the
developer role assigned.
2. Click the Validation tab
3. Click Submit New
4. Fill in the required information and attach a drawing for validation.
The Customer and Project dropdown lists contain Customer Organisation and
projects to which the Developer has been assigned.
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5. Click Submit
The drawing will be uploaded and appear in Validations.
6. Refresh the validations table (click
of the drawing to be updated.
in top right corner of table) for the Status
7. Expand the submission (click
on left hand side of table) to view the Result
Summary or upload status of a drawing.
8. In the example below, the drawing Failed
(it did not pass the validation) as
4 errors were identified in the drawing. The user will need to download the DWG and
check log file for errors.
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Downloading a Drawing/Validation
1. Click the Validation tab in the top right corner.
2. Click the Action menu for the drawing > Download.
Once the drawing is downloaded, check the log file or CAD file for errors. Error
markers will appear in the CAD drawing highlighting the errors. Once the errors have
been resolved the drawing can be resubmitted on the As-Constructed Portal for revalidation.
2.2.3 Understanding Validation Errors
There are two main error types that will occur during validation. These are Attribute
or Spatial errors. There are two ways to view the errors, either via the logfile that can
be downloaded from the portal, or the CAD file. The logfile contains the list of errors
that occurred. The CAD file shows visually which assets have failed and the reasons
for failing.
The validation errors in AutoCAD look as follows:
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Spatial error
A Red circle block on/around an asset represents a spatial error within that asset. In
this example, we have an area of pavement on PAVE_NEW layer, with no
appropriate actgov_PAVE_INFO attribute block inserted within the area to provide
the required asset attributes. The error log within the block reads “No attribute
block found”. To fix this error, the actgov_PAVE_INFO block should be inserted
and the attributes filled in for the paved area.
A spatial error may also occur where an incorrect geometry has been supplied for
the asset type. For example a consultant has not correctly closed an area that is to
be depicted as a closed polyline/polygon. In this case, the error would read “Open
LWPolyline while WAE_OBJECT indicates it should be closed” In this case the
asset should be redrawn with the polyline to be closed correctly.
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Attribute Error
A yellow circle block on/around an asset is an attribute error. In the above case, a
Drinking fountain asset has been created, with no material attribute, which in REF-11
is denoted as mandatory. The error block code reads “Missing mandatory value
for tag (DRFN_MATERIAL). To fix this error, the mandatory field needs to be filled
in with the correct details.
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An attribute error may also occur where an attribute has been entered but the value
has been entered outside of the allowable range (for example where a certain picklist
value has been specified in Ref-11.5 spreadsheet) or when the validator is expecting
a numeric/integer value and a character has been entered. The error block code
reads “Invalid LCODE for tag (DRFN_OPERATIONAL)”. To fix this error, the
attribute must be filled in from the list of allowable values for that particular attribute
as per the Ref-11.5 picklist values spreadsheet.
2.2.4 Using the ACT_TAMS.mnu file to create summary drawings
A menu file called ACT_Tams.mnu has been created to provide new autoCAD
menus that will help consultants create summary drawings conforming to the Ref-11
standard by ensuring assets are drawn on the correct layers, utilising the correct
blocks. Please copy this file somewhere it can be easily found.
To load the menu file, type MENULOAD in the autocad command line and press
enter. With the menu up, click on browse
Find where you have saved the menu, select it and click open.
You will now see that you have two new CAD menus, ACT-TAMS New and ACTTAMS Removed.
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The NEW menu is for creating new TAMS assets, the REMOVED menu for
displaying assets removed in the WAE.
To create a new asset, simply click on the ACT-TAMS New menu, select the asset
type you want to create and then select the location for the asset. Please note that if
you are creating a linear or area asset (Barrier, grassed area, pipe, paved area etc)
you need to first place the linear/area asset, then select the assets block in the menu
and place it at the midpoint/centre of the asset.
For example, to create a new barrier, you would use the following process:
In the ACT-TAMS New menu, select the Barrier sub menu, then the Barrier asset,
then draw the linear Barrier in its location.
Next, go to the ACT-TAMS New menu, Select the Barrier sub menu, then select the
Barrier (Block) asset, and insert the block at the midpoint on the linear barrier.
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Enter the barriers attributes, ensuring mandatory fields are entered and any pick list
values are entered correctly as per Ref-11 documentation, and hit Ok. You have now
successfully created a barrier asset conforming to Ref-11 that will pass the portal
validation process.
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To create assets to be removed as part of the WAE, just follow the above instruction
but using the ACT-TAMS Removed menu
Follow these instructions to add/remove all assets that have been changed as part of
a WAE package, and this file is then ready to be uploaded to the SWVP.
2.3 THINGS TO KNOW BEFORE SUBMISSION
2.3.1 Tams Common block
Tams have created a new title block for use in summary drawings to be submitted
via the portal. This block is called COMMON_BLOCK, and needs to be inserted and
filled in, within the model space of the CAD drawing before submission. The data in
this block (Project name, details etc) is then transferred to all assets in the
submission during the submission process.
This block will be sent out in the WAE portal communication pack and will be
available on the TAMS website under the standard Ref-11 CAD block set.
2.3.2 Tams INFO blocks.
As per the 2014 REF-11 update, all linear or area assets are required to have the
assets specific INFO block inserted within the polygon area or the midpoint of the
linear asset to provide attribution. To ensure a pass in the SWVP system, please
ensure this INFO block is inserted on the same layer as the geometry of the asset.
For example, a new stormwater pipe would be drawn as a polyline on the layer
SW_NEW_PIPE. The INFO block actgov_SW_PIPE_INFO should then be inserted
along the midpoint of this linear asset, on the layer SW_NEW_PIPE
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