STUDENT EMPLOYMENT FORM (for current UW students only)
Important: Students may not start working prior to departments receiving full approval of hire.
Appointment Information
Check Appropriate
Boxes:
Employee Name
Academic Student Employee (RA/TA)
Undergraduate student
Student Assistant (hourly)
Graduate student
Student ID Number
Appointment Start Date
Appointment End On or Before
Home Department
Weekly Work Schedule/Average # of hours/week
Description/Classification
Provide a brief Job Description – attach additional pages if necessary. If hiring a Teaching Assistant or Research
Assistant, you can use the appropriate Job Description Template.
Consult the ASE Contract Article 14 to determine the appropriate Job
Title/Classification. For all other student appointments, use Student
Assistant for the Job Title and classification code 0875. [Note: Teaching
positions require approval by the Office of Academic Affairs.]
Job Title
Classification Code
Salary/Hourly Rate Information
Undergraduate student employees are paid on an hourly basis, with a minimum of $8.55/hr. If you are hiring a
GRADUATE student as an RA or TA, see the Graduate Student Salary Table for the appropriate payrate.
Effective January 1, 2013 Hourly pay range for Student Assistants (0875): $9.19-$18.29
Pay Rate
Budget #
Hourly Rate
Quarterly Rate FTE (for salaried ASEs)
Monthly Rate(for salaried ASEs)
Approval
By signing this form, the Program Administrator has verified that the student is enrolled appropriately and meets the
minimum qualifications for the position (for ASE qualifications, see the ASE Contract Article 14). For hourly ASEs and
Student Assistants, UGs must be enrolled in 6 credits; Grads and Professional students, 4 credits; Ph.D candidates, 2
credits. (Academic Affairs Approval is required for teaching appointments only.)
Department Administrator Name
Signature
Date
Department Budget Authority
Human Resources Approval
Revised 2/6/2016
Signature
Date
Date
STUDENT EMPLOYEE HIRE PROCESS
The hiring of student employees must be reviewed/approved by UWT Human Resources. [Note: This process does not apply to work
study students.]
Departments and hiring managers will continue to find and select candidates, extend offers within the correct pay range, and direct
students to complete New Employment Forms (I-9, W-4, etc). Departments are responsible for ensuring the appropriate enrollment of
student employees.
To hire a student employee, submit the following to HR (Box 358431):
1. Completed Student Employment Form (must be authorized by department administrator and budget authority)
2. Job description (if hiring a TA or an RA, see below under ASE)
3. Have student complete Payroll Forms
4. Copy of the appointment letter (for ASEs only)
Upon receiving paperwork, HR will do the following:



Review job duties
Verify appropriate job titles and pay range
Forward all necessary paperwork to Payroll to complete appointment in OPUS
Academic Student Employees
Academic Student Employees (ASE) are now part of a bargaining contract, AFL-CIO Local Union 4121. ASEs include undergrad/grad,
and hourly/salaried student tutors, teaching assistants and research assistants. To determine whether your student employee falls into
one of the classifications covered by this contract, please consult the ASE Classification Descriptions. If the job description for the
position you are hiring does not fit into any of the classifications included in the ASE Classification Descriptions, use Class Code 0875
on the Student Employment Form.
If you are hiring a Teaching Assistant or a Research Assistant, completion of the TA Job Description Template or the RA Job
Description Template will suffice as the job description.
Appointment letters should be provided to the ASE, and a copy sent to HR along with the Student Employment Form. Sample
appointment letters are provided online:
ASE Forms and Templates
For more information
Academic Student Employees
Student Employment Information and Pay
Revised 2/6/2016