CHAPTER 11
ALUMNI CHAPTER OPERATIONS
ALUMNI BROTHERS
(Modified from 1986 and 1987 Communicators)
The amount of time a Brother spends as a collegiate Brother pales in comparison to the time spent as an alumnus.
Our founding fathers recognized the significance of this portion of the continuum. They incorporated it into solemn
alumni obligations to address the post-collegiate years. Much like a formal education, an individual can spend the
collegiate years developing leadership, organization, time management, empathy, active listening, self-confidence
and self-reliance skills, in preparation to set out and make a difference for the profession and the community in which
the individual finds him or herself. The potential positive outcomes of the “collegiate grooming session” are limitless,
bound only by the individual.
The following chapter describes the current alumni initiatives of the Fraternity. It is documented here, within the
collegiate manual, as a means to promote its existence among current collegiate Brothers and to passively
encourage the collegiate Brother to consider what his or her role may be when it is time to move to the next phase of
the fraternal continuum.
COLLEGIATE LINK
Brothers for Life Contract
The “Brothers for Life Contract” is a symbolic contract entered into by a collegiate Brother and his or her initiating
Chapter as he or she begins the transition from collegiate to alumnus status. This document can be used to re-affirm
a collegiate Brother’s fraternal love and commitment by pledging continued support and advice to the Chapter. The
signing of Brothers for Life Contracts may accompany the graduation ceremony held during an academic session’s
final meeting or a special senior banquet or similar events. The contract is located in the Appendix F.
Graduation Ceremony
The Graduation Ceremony honors collegiate Brothers who are beginning their journey to the next segment of the
fraternal continuum. The “Delta Phase” transition from collegiate to alumni status, complementing the transition from
didactic student to extern to new practitioner/graduate student/resident, is not an easy change even for the most
prepared individual. Collegiate Chapters can prepare an individual for the change by reminding he/she of the
fraternal roots established that do not diminish regardless of the nature of the individual’s growth and extension from
this foundation.
Mutual expectations are set during this celebration ceremony: Chapters serve as centers of information and reunion
for alumni and alumni serve to provide advice and support. Collegiate Chapters must understand that the nature of
an individual’s participation will change during this time and should unconditionally encourage individuals to
contribute whatever resource he/she can spare and provide opportunities to do so. Alumni Brothers must understand
that they have become the mentors whom the collegiate Brothers will emulate and should unconditionally provide
guidance and advice. It is only through this expectation that our fraternal legacy can continue to be written.
Worth Alumni Liaison
Secondary to the WCC and the WC, this is the most important collegiate officer role. The Worthy Alumni Liaison
(WAL) serves as a conduit between the current collegiate Brothers and the alumni in the community (from the same
collegiate Chapter and others who have moved into the area, post-graduation). More importantly, this position is
entrusted with preparing the collegiate Brother for life beyond the walls of the college or school of pharmacy and the
collegiate Chapter. By introducing collegiate Brothers to alumni topics early, the transition to alumni status will occur
naturally and with ease.
The WALs role must not be underestimated. Alumni Brothers, current and future, depend on the effectiveness and
efficiency of the WAL. The following areas may be easily delineated as WAL-specific activities (or an alumni
committee designed to be chaired by the WAL).
Promote national alumni membership and dues:
The WAL should be prepared to provide each graduating Brother with information concerning the national alumni
dues. The WAL should be prepared to answer questions regarding annual dues versus lifetime membership dues.
An explanation of the current dues structure can be found in Chapter 3 (Membership).
Maintain regular contact with Regional Director for Alumni Affairs (RDAA):
The WAL should establish a solid communication line with this regional officer. The RDAA is one-third of the regional
team assigned to directly support collegiate Chapters. The WAL should rely on this regional officer for guidance and
support regarding the dissemination of alumni information for collegiate Brothers to consider as well as the reigning in
of alumni Brothers in the community. RDAA demographic information can be obtained from the WC or from the
national web page at www.phideltachi.org.
The WAL conduit to the Regional Team (along with the WC, WCC and advisor) must remain patient in order to
optimize chapter benefit. The Regional Team cannot adequately care for the region without correct names,
addresses, email address and other general information from the Chapter.
Manage the alumni database:
There are two distinct phases of address lists: getting addresses and keeping them current. Prior to the start of the
“Delta Phase”, the WAL should solicit and insist on current and permanent addresses from collegiate Brothers.
Assure that all collegiate Brothers are part of the chapter’s electronic mail listserv prior to departure from the college
and request that all email address changes occur immediately according to the procedure outline on the national web
page and in Chapter 3. All postal correspondence should be mailed first class with the notation, “address correction
requested”. This will keep your database clean and the location of vagabond Brothers known. It is worth the extra
expense—without accurate names and addresses the database is worthless. Remember to rely on collegiate
Brothers, alumni Brothers (faculty and local practitioners), the chapter registry, the school of pharmacy, alumni or
continuing education office(s) and the Phi Delta Chi National Office to locate missing Brothers.
Community-specific alumni Brother outreach:
Reach out to all alumni Brothers in your vicinity, regardless of the originating Chapter. The National Office can
provide you with membership printout in zip code sequence to identify Brothers from other Chapters who may have
migrated to your area. These individuals may be looking for a fraternal outlet, particularly if a formal alumni Chapter
does not exist or exist beyond the local vicinity for this individual. Create a standard center of reunion for all alumni
Brothers.
Profiles of Alumni Brothers:
During Formal Meetings, profile one alumnus who is making a difference in the profession. Create a short narrative
introducing this individual so that the current collegiate Brothers get to know this person more intimately. List their
accomplishments during their time at the collegiate level and outline the career and professional activities this person
is involved in. Encourage all collegiate Brothers to personally contact any profiled individual to say hello and thank
them for their service and good example. Promote exploration of the information learned through this exercise.
Create a photo collage highlighting particular alumni and send this documentation to the profiled alumnus along with
a small token of appreciation (e.g., pair of slippers for a pharmacist who stands all day or a lunch gift certificate or a
box of chocolates).
Highlight historical information located in the History of Phi Delta Chi Book:
Work with the chapter historian or the Worthy Prelate to provide information regarding the chapter’s past events
during Formal Meetings or during an informal chapter brown bag. Conduct discussion sessions (including the
Chapter Advisor) regarding specific topics or times in the chapter’s history or during a specific time in the profession.
Promoting the chapter’s history can facilitate a collegiate Brother’s dream of the kind of impact he/she would like the
Chapter to reflect on years from today.
ALUMNI CHAPTER CHARTERING MANUAL
Why form an alumni Chapter?
The reasons for chapter existence are extremely important and may vary from alumni group to alumni group and
within an alumni group from time to time. Formal organization may permit the reasons for existence to be
documented. Furthermore, chapter entertainment, communication and governance can be developed and flourish.
Alumni Chapters must exist to meet the needs of the alumni Brothers comprising them. Consider the following
reasons for establishing Alumni Chapters:
1. Continuation of fellowship:
The spirit of fellowship and the common bonds, known to us as Alpha, Omicron and Omega, which initially
led us to affiliate with Phi Delta Chi, do not dissipate when an individual’s status changes from collegiate to
alumnus. Affiliation with an alumni Chapter helps to assure continuity of the fraternal spirit developed thus
far.
2. Self-realization:
Collegiate Brothers who understand that the collegiate years are a microcosm compared to fraternal life in
its totality tend to evaluate the activities of the collegiate Chapter more broadly. Considering whether
collegiate Chapter activities will meet the needs of alumni Brothers benefits the collegiate Chapter.
Considering if there is content interest for alumni Brothers provides a degree of strength to the Chapter. It
means that collegiate Brothers understand that service to alumni is important; providing a sound and healthy
place of reunion is important. It also means that collegiate Brothers are beginning to think about what might
be of interest to them (if they were indeed alumni). Such forethought can only enrich the collegiate Chapter.
3. Organizational role model for collegiate Chapter:
Its orchestration of activities, sound financial planning, and commitment to professional pharmacy practice
greatly influence the collegiate Chapter’s perspective on its own affairs.
4. Need to organize and belong:
Everyone needs to feel like he/she belongs and may derive a great deal of happiness in organizing and
being with others who are of like mind or who compliment the traits of the individual, exposing him or her to
unconsidered perspectives and activities. People enjoy recognizing and being recognized for professional
accomplishments.
5. Need to keep informed:
An alumni organization helps the Brother keep informed about his/her alumni Brothers (from his/her
collegiate Chapter and beyond) and the collegiate Chapter. In many cities, the alumni group represents an
effective, informal professional pharmacy association.
6. Need to lead or to follow:
Fraternal organization allows both leaders and followers to find success within the Fraternity (holding a
Regional or Grand Office) or within the profession (providing a basis for support).
7. Support of a national organization:
An alumni Chapter can support the national agenda of the Fraternity much like it supports the collegiate
Chapter agenda. A Chapter can provide suggestions for policy, participate in elected or appointed
positions, contribute to the capital initiatives, and write articles for fraternal publications, as examples.
8. Philanthropic functions:
The crowning glory of Phi Delta Chi is to serve. A fraternal alumni association can be a tremendous asset
to a community by providing volunteer manpower for service organizations, financial contributions, and
speaking engagements for medical associations and/or the community (i.e. long term care facilitities).
9. Service to a school of pharmacy:
A fraternal alumni association can be an invaluable asset to the school through the provision of clerkship
sites, internship sites, prospective student interviews, financial contributions to the school of pharmacy,
community “career” day speaking, speaker bureaus on “practice” related topics or career-enhancing topics.
10. Fulfill the alumni obligation by providing advice and support to a collegiate Chapter
An alumni Chapter can provide advice and support to a collegiate Chapter. An alumni Chapter can provide
suggestions for chapter policies and procedures, financial support for chapter activities, sponsor collegiate
attendance to Regional Conferences, Leader-Development Seminars, and Grand Councils, provide
manpower for service projects, professional projects, and fundraisers.
11. Provide scholarships to Brothers of a collegiate Chapter
An alumni Chapter can develop scholarship criteria and fund scholarships to collegiate Brothers recognizing
Brotherhood and dedication to the Fraternity, scholastic achievements, and/or outstanding leadership.
Requirements of the National Office
1. Submit a petition signed by a least ten (10) Phi Delta Chi alumni Brothers requesting chartering to the
National Office at least 60 days prior to expected chartering date.
2. Submit a copy of the Chapter’s Constitution and Bylaws to the National Office as well as a list of its officers.
This should be sent along with the petition.
3. Update National Office of newly elected officers.
4. Maintain continuous contact with the appropriate Regional Director for Alumni Affairs.
Laying the framework for an alumni Chapter
The genesis for the creation of an alumni Chapter is varied. An alumnus may decide to attempt organization or a
collegiate Chapter may seek out an alumnus to start the process. Collegiate Brothers who are approaching the
“Delta Phase” of their participation in the fraternal continuum may want to start an alumni Chapter to assure them a
place to belong as they approach the twilight of their collegiate experience.
No time limit has been established for this entire process. As one might expect, the progress of the group will
determine the time structure. Generally a term of 6 to 12 months is suggested. However, the process should not be
rushed in order to fall within these guidelines. Much thought, planning and hard work must occur for this endeavor to
be successful. Of utmost importance is constant communication with the Grand Vice President for Alumni Affairs and
the Regional Director for Alumni Affairs. This is imperative! Don’t rush it. Establish a firm base to build upon.
Patience is rewarded!
1. The Core Group:
Form a core group of 3 to 6 members. Contact Grand V.P. of Alumni Affairs to tell of your intentions and to
receive further instructions and help. Hold a meeting of core members to discuss direction and purpose of
your organization, identify leaders within the group for purposes of establishing responsibility of each
member and continuity of the group, and formalize an organizational chart (President, V.P., etc.) and
possibly set up committees to plan activities.
2. Address List:
Once the decision to establish a Chapter is made, an address list should be compiled. All possible
resources should be used to accomplish this task: collegiate Brothers, alumni Brothers (faculty and local
practitioners), chapter registry, school of pharmacy or continuing education office and the Phi Delta Chi
National Office. Other professional pharmacy organizations at the state level and boards of pharmacy may
provide further assistance for the “locating missing Brother” initiative.
Additionally, utilizing the fraternal listserv, state and national pharmacy journal ads, and college of pharmacy
publication ads may also be effective ways to locate alumni Brothers and promote the desire to formally
organize.
3. Network:
The logical next step is to expand the core, organizing Brothers by developing a communications network.
Concentrate on individuals from as many distinct graduating or prospective Brother classes as possible.
Finally, branch out to contact every Brother within each group.
4. Finances:
Personally solicit financial support to procure seed money to offset the costs of organization and start-up.
This is essential to assure the health and well being of the Chapter during its infancy. Let your contacts
know that all types of support will be necessary to build a strong Chapter: financial, human capital,
database management, publications/writing, supplies, etc. Create a budget and share the information with
your contacts. Find out your contact’s expertise and skill, match them with a specific task and personally
invite the person’s participation.
5. Chapter Operation Documents:
Begin to create chapter operation documents to support the organizational initiative begun thus far. A
newsletter can lend form and substance to a new organization. Bylaws should be created early on and
basic chapter officers established (at least for a point of contact—goals and objectives of the alumni Chapter
will dictate the need for a full compliment of officers).
6. Needs Assessment:
Conduct a needs assessment for your Brothers to discover their ideas, desires for self and for this new
organization and abilities to contribute. Obtain opinions from prospective members on important information
such as number of meetings yearly, dues structure, distance willing to travel to attend function, additional
goals, etc. This will enable the organizing Brothers to create an action plan built on the input of the whole to
best position the fledgling Chapter to grow and flourish.
7. Recruit Membership:
Mail a membership application with the chapter’s mission, vision, values and goals to alumni. Initial outlay
of money is usually secured from core members.
8. Draft a Constitution and Bylaws:
A sample constitution and bylaws is contained in this manual for both specific Alumni Chapters as well as
state Alumni Chapters.
9. Election of Officers:
Core members generally should be considered for positions initially since they have a working knowledge of
the foundation of this specific organization.
10. Apply for Chartering:
A petition sent to the National Office requesting chartering is the next step. A sample draft of your
Constitution should be included along with a list of officers. A sample petition is contained in this manual.
11. Select a Date and Place for the Chartering Ceremony
Once your request for charter has been approved, try planning the official charter presentation and
chartering around a major event to increase interest especially if members are required to drive long
distances to attend. Examples include Homecoming at your alma mater, Phi Delta Chi Founders’ Day, or
the anniversary of the collegiate Chapter’s chartering. Most successful charterings take place on weekends,
generally at or near the university. Alumni find the familiar surroundings of the campus easy to come back
to. When selecting a site, keep in mind this should be open to the alumni’s family members also. A local
family restaurant with banquet facilities (should a meal be included) would serve your purpose just fine. If a
reception setting is desired, try locating an appropriate place in the School of Pharmacy building or other
campus location. Keep in mind that even though the chartering ceremony is a serious undertaking, it should
also be fun and entertaining for those attending.
12. Plan Activities for the Chartering Ceremony
As stated above, HAVE FUN!!! If a meal is involved, why not try a spaghetti house or pizza parlor. If more
formality is desired, a family restaurant with a private dining area is best (remember though, you may have
small children so don’t get too fancy). If weather permits, a picnic or fish fry works wonderfully. Speaking of
family attendance, your chances of getting a large turnout increases generally with outdoor activities. A
guest speaker adds an excellent touch to the program. This might be the pharmacy dean, professor,
university official or other local dignitary. A short continuing education program (very short if possible) may
be of interest. Before committing to this, poll the prospective attendees to see if it would be desired. A tour
of the pharmacy school may be of interest to alumni, especially for those whose family is attending so that
the alumnus can show the family where “Mom or Dad” went to school way back when. Don’t overlook
campus activities taking place at the same time as the chartering. Homecoming parades, tailgate parties
and football games can provide additional fun times for your group.
13. The Official Chartering Ceremony:
To date, there is no formal ceremony in ritual pertaining to the chartering of Alumni Chapters. In the past,
the charter has been presented by a representative of the National Office (generally a national or regional
officer) to the newly formed group. Travel expenses are covered by the National Office as official duties of
the presenting officer. The alumni chapter’s President or his/her designate provides a greeting to all in
attendance as well as introduces the National Office’s representative. The representative generally will give
a short synopsis of the happenings of the fraternity both on the national and regional level and offer
congratulations to the brothers of the alumni chapter. At that time, the charter is read aloud and presented
to the President of the alumni chapter. Of course, if a guest speaker is scheduled, the order of speaking
may have to be altered. Likewise, if continuing education is planned, scheduling adjustments will have to be
made. The timing of the official ceremony will depend on the type of event planned and the setting. A sit
down meal event will afford you great leeway’s for the actual presenting formalities. But, more specific
planning may have to be done if the presentation will be during a picnic or other outdoor activity. It’s a lot
harder getting and keeping the attention of a group if the event is outdoors. A nicely added touch is to
provide a souvenir or memento of the chartering. Successful memorabilia from past charterings include
etched glassware with the fraternity crest and date of chartering or copies of the actual charter being
presented made into placemats. The event is more apt to be remembered by everyone if each person can
take something home with them that will refresh their memory of the chartering in the future.
ALUMNI CHAPTER ENTERTAINMENT ACTIVITIES
In planning activities, certain points should be considered:
1. Spouses should be allowed and encouraged to participate in plans made by the chapter.
2. To start, one or two major events should be planned annually as well as smaller regional gatherings to allow
members not willing to travel to participate.
3. Suggestions for activities include, Homecoming, family picnic, wine & cheese party, continuing education
along with dinner (possibly sponsored by a pharmaceutical manufacturer), golf/tennis tournament, horse
races, ski trip, etc.
ALUMNI NEWSLETTERS/PUBLICATIONS
Key points include:
1. Print 2 to 4 times per year.
2. Initial printing should be sent to all alumni brothers. Thereafter, only mail newsletters to dues paying
members.
3. Content might include the following: alumni chapter activities and awards, honors and personal items of
interest of members, active chapter updates, articles of interest from Pharmacy Dean and/or faculty,
schedule of chapter events, lost alumni list, membership application, list of members’ addresses and phone
numbers, national fraternity news.
MAINTENANCE OF A STRONG GOVERNING BODY
As with any organization, reasons for existence are extremely important. Without those reasons, can an organization
realistically expect to achieve goals? Likewise, social functions such as tailgate parties, picnics, etc., keep members
interested in the group as a whole. These gatherings allow members to participate along with their spouses and
family in a fraternity function and not having them feel “left out.” In today’s society, family involvement is extremely
important. Lastly, of utmost importance is the need for constant communication. As listed above, this must include
alumni chapter members, the active chapter, the Regional Alumni Director and the Grand Vice-President of Alumni
Affairs. Without a doubt, the chapter’s newsletter is the best means of achieving this. Members must keep talking to
one another and keep writing to one another.
1.
2.
3.
4.
Adopt and follow a Constitution along with Bylaws.
Adopt a workable dues structure.
Maintain communication between members.
Maintain communication with the Grand Vice President for Alumni Affairs through the Regional Director for
Alumni Affairs.
5. Maintain communication with the collegiate Chapter.
TIPS FOR KEEPING ALUMNI CHAPTERS ACTIVE
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Inform new graduates that the alumni Chapter is only as strong as the collective efforts of its components.
Their commitment makes it viable.
Consistent communication and dissemination of information. Regular short newsletters or item posted on
the national web page are more effective than infrequent, full documents.
Provide alumni an opportunity to include their families and vary events to attract and hold a variety of alumni
interests. Make the events fun for everyone in attendance.
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Promote the successes of alumni as contributions to the Chapter, school of pharmacy, profession, and
community. Announce good news often and through as many means as possible.
Encourage the collegiate Chapter to embrace the achievement awards program as a prelude for behaviors
that will positively affect alumni Chapter participation later.
Consider initiating graduate and honorary Brothers.
Communicate with other formal and informal Alumni Chapters. Exchange newsletters and share
organizational practices, goals and objectives.
Evaluate, monitor and reevaluate alumni goals, objectives and action plans routinely. Model chapter
participation events (Foundations Program) provide support. However, they do not serve to dictate the way
in which a Chapter must operate. Alumni Chapters must consider the needs and desires of its membership
and strive to meet those needs within the context of the national fraternal constitution and bylaws.
Otherwise, Alumni Chapters are at risk of function void heart, soul and purpose for existence.
RECRUITMENT AND INITIATION OF GRADUATE AND HONORARY BROTHERS
Within the pharmacy community, there are numerous individuals who are faculty Brothers or local practitioners who
did not have or did not take the opportunity to join Phi Delta Chi as collegiate Brothers. The Fraternity provides
membership categories for exactly this purpose. Graduate and honorary Brothers may provide a fine compliment of
talent, skills, advice, experience and passion to collegiate and Alumni Chapters.
1. Graduate Brothers: Consider initiating graduate Brothers regularly. Create a mechanism for the
identification and recruitment of these individuals as well as a plan to assimilate them to the fraternal fold.
Graduate Brothers are eligible for admission into the Fraternity if they are individuals of good moral
character engaged in pharmacy or an allied field in accordance with the national fraternal constitution and
bylaws. The prospective graduate Brother will have an opportunity to pay an initiation fee, obtain a
membership certificate and undergo a formal and secret initiation in accordance with the official fraternal
Ritual. Consult the Phi Delta Chi Constitution and Bylaws for further detail.
2. Honorary Brothers: Reserve honorary Brother status for prospective individuals of good moral character
who have distinguished him or herself in the pharmacy profession. Chapters interested in extending chapter
membership through this mechanism must first petition the Executive Council in accordance with the
national fraternal constitution and bylaws. Consult the Phi Delta Chi Constitution and Bylaws for further
detail.
SAMPLE PETITION FOR AN ALUMNI CHAPTER
With this petition, we the undersigned hereby request chartering and official recognition from the Phi Delta Chi
Fraternity. If approved, our group will be formally known as the _____________________ Alumni Chapter of Phi
Delta Chi.
We acknowledge that each person signing below is an alumni brother in good standing of Phi Delta Chi.
Respectfully submitted by:
(Date)________________________
_________________________________
______________________________
_________________________________
______________________________
_________________________________
______________________________
_________________________________
______________________________
_________________________________
______________________________
(at least 10 signatures are required)
*** Helpful hint: It is a tremendous help to the calligrapher if each name is printed or
typed next to the signature.
SAMPLE CONSTITUTION OF A SPECIFIC ALUMNI CHAPTER
ARTICLE I
NAME AND OBJECTS:
SECTION I. This association shall be known as the Alpha Gamma Alumni Chapter of Phi Delta Chi Fraternity.
SECTION II: The objects of this association shall be to promote professional meetings in the interests of the
profession of pharmacy and to assist the active Alpha Gamma Chapter in every way, and to promote social contacts
among the alumni of Phi Delta Chi Fraternity.
ARTICLE II
MEMBERSHIP AND ELIGIBILITY:
SECTION I. Any member of Alpha Gamma Chapter of Phi Delta Chi Fraternity who has graduated from the
University of North Carolina, and is considered in good standing by that active chapter; or other persons who have
held membership in any Chapter of Phi Delta Chi are eligible to membership in this Association.
DEFINITION: Good Standing --- One who has no accrued debts to the active chapter at the time of graduation and
in all ways thought by the active chapter eligible for membership.
ACTICLE III
MEETINGS:
SECTION I. There shall be at least one (1) meeting annually.
SECTION II. Business: A quorum for the transaction of business will not be less than one-fourth (1/4) of the dues
paying members. Only active (dues paying) members will be allowed to vote at any business meeting.
ARTICLE IV
OFFICERS AND COMMITTEES:
SECTION I. The officers of the Association shall be: the President, the Vice-President, Secretary, Treasurer, and
Prelate. The duties of the respective officers shall be those given to the same officers of the Active Chapter and
those duties generally assigned to them.
SECTION II. The standing committees of this association shall be: membership, communication, social, active
chapter liaison and executive committees.
a. The membership shall seek to enroll as members all eligible persons.
b. The social committee shall have charge of all social functions of the association.
c. The communication committee shall have the duty of contacting all the members of the association via
correspondence or other appropriate means, for the functions of the association.
d. The active chapter liaison committee shall attend all formal meetings of active chapter or otherwise inform
itself of the proceedings of the active chapter. It shall be the duty of this committee to report the
proceedings and activities of the active chapter to the officers and membership of this association so that
assistance may be given at all times to the active chapter in relation to its activities, function, operations
transactions, Grand Council and National status and professional encouragement.
e. The executive committee will be made up of the officers of the Association and the Secretary will be the
Chairman. The duty of this committee is to plan all business meetings (finding proper places to meet, etc.).
f.
The President of the Alumni Chapter shall appoint a committee of three alumni each year to audit the books
of the treasurer and the Secretary of the Active Chapter.
This Alumni Association shall be under the general supervision of the Executive Council and shall submit to said
Council each year a report covering such information as may be required by the Council or by the Grand Council.
SECTION III. An election of officers shall be held at the first yearly business meeting. Candidates may be either
nominated and elected by mail or at the meeting. All officers will hold a one (1) year office term.
SECTION IV. All the committees shall consist of a minimum of two (2) members to be appointed by the President.
ARTICLE V
DUES AND FINANCES:
SECTION I. The dues of this Association will be 15 dollars per year. Said dues are to be paid at aforementioned
business meeting (or before) of each year. (This is to be done before any voting is carried out). Each member shall
be current in his National Alumni membership.
SECTION II. Expenditures: All expenditures of $100.00 or less may be made only upon the order of both the
President and the Treasurer. All expenditures of more than $100.00 can only be made by the President and the
Treasurer after the consent of the executive committee.
SECTION III. An annual written report of the finances received and expenditures made shall be sent to all members
of the association within sixty days after the election of new officers. This report shall be compiled by the retiring
treasurer.
SECTION IV. Within thirty days after the election of new officers, the President and the Treasurer of the preceding
year, together with newly elected President and Treasurer, or with two members at large being appointed by the
newly elected President, shall conduct an audit of the Treasurer’s books, before said books are turned over to the
new Treasurer.
ARTICLE VI
AMEMDMENTS:
SECTION I. This Constitution may be repealed or amended by a three fourths (3/4) vote of the dues-paying
membership.