DUNMORE CORPORATION
Corporate Policy and Procedure
Tuition Reimbursement
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Title: Tuition Reimbursement
Policy No. H 301
Replaces Policy: H.401, .046
Effective Date: April 1, 2001
Revision Date:
Revision Date:
Revision Date:
Revision Date:
February 15, 2010
July 1, 2009
January 1, 2007
January 1, 2006
Approvals:
CFO
Mary A. Sullivan
VP, Operations & Development
Thomas S. Rimel, Jr.
I.
SUBJECT:
Tuition Reimbursement
II.
PURPOSE:
To provide assistance to all full-time associates in continuing education programs.
III.
POLICY:
DUNMORE will provide tuition assistance to full-time associates who have completed 90 days of
employment and who desire to further their education. Tuition assistance will be provided for
courses taken at accredited institutions (colleges, universities, technical schools, or high schools),
for the purpose of obtaining a degree (MBA, BS, AS), certification, accreditation or diploma
(GED). The course or curriculum must be considered beneficial to the Company.
IV.
PROCEDURE AND RESPONSIBILITY:
Before registering with an institution and before starting classes, associates are encouraged to
ensure their degree program will be approved and considered beneficial to the Company. The
executive of the associate, with HR, will pre-approve the degree program.
Prior to each semester’s registration, enrolling associates must complete an application form and
submit it, with a copy of the course description and tuition cost, to their supervisor for approval.
The supervisor’s signature of approval is stating that the associate is in good standing and is not on
any corrective action steps for performance or attendance.
The application is then forwarded to the Human Resources for review of eligibility, and
processing. Human Resources will determine eligibility of the associate and the course, forward to
the associate a signed authorization of approval, submit requests for payment, and maintain
records.
A maximum of 2 courses will be approved at any given time, with a maximum annual expense not
to exceed $7,500. Reimbursement will be limited to course fees, textbooks, and lab fees. Note that
any reimbursement that exceeds the IRS maximum will be included as taxable wages to the
associate.
Reimbursement will be granted after the associate has submitted a copy of the official grade(s) to
Human Resources, together with an official payment receipt for the cost of the tuition, provided
DUNMORE CORPORATION
Corporate Policy and Procedure
Tuition Reimbursement
Page 2 of 3
the associate is still an active employee at the time of payment. The Company also offers an
advance for tuition (see below).
Reimbursement of 100% is contingent upon attaining a grade of C or better, or a mark of
satisfactory if a grade is not used. Grades of less than a C, or unsatisfactory, or incomplete, or a
withdrawal, will not be reimbursed.
DUNMORE is committed to assisting our associates in their educational objectives; therefore, we
will advance the tuition as follows:
DUNMORE will advance 100% of the tuition for the first class(es). This advance will be recorded
as an IOU from the associate to DUNMORE until the class(es) is completed. Upon submission of
the grades, HR will process a reimbursement check for the full amount of tuition, books and fees.
That reimbursement is then to be used to fund the next class(es). Each semester an accounting of
the actual expenses will be computed. If the associate fails to complete a course or terminates
employment, the original advance (IOU) must be repaid to DUNMORE.
If the associate completes the program, graduates, or elects not to continue with any additional
courses, the reimbursement for the last course taken will revert back to DUNMORE to settle the
outstanding advance (IOU). If the associate is not entitled to reimbursement because of failure to
complete the course with the required ‘C’ grade, the associate must pay back any advances (IOU)
to DUNMORE within 60 days via personal check or through payroll deduction coordinated by
Human Resources. The associate will not be entitled to any future advances until full repayment
to DUNMORE has been made.
Associates voluntarily (resignation) leaving DUNMORE, or involuntarily (just cause) within
twenty-four (24) months of having received an advance, or having been reimbursed for any
course(s), will reimburse DUNMORE for any and all advances / reimbursements for tuition
payments made to them in that period based on the following schedule.
 100% repayment for all courses reimbursed in the 12 months prior to separation
 75% repayment for all courses reimbursed between 12 and 18 months prior to separation
 50% repayment for all courses reimbursed between 18 and 24 months prior to separation
 0% repayment for all courses reimbursed 24 months or longer prior to separation
The associate may be asked to provide an evaluation of the course detailing the value gained from
their attendance. They must also be prepared to make a presentation to their colleagues if their
supervisor / manager believe the subject matter would be of value to others.
The Company may make accommodations to adjust work schedules to allow associates to attend
classes. Business necessity will determine decision.
DUNMORE CORPORATION
Corporate Policy and Procedure
Tuition Reimbursement
Page 3 of 3
DUNMORE CORPORATION APPLICATION FOR TUITION EIMBURSEMENT
1. Prior to registration the associate completes this form and submits it, together with a description of the
course(s) and tuition cost to their supervisor for signature approval.
2. Associate then submits the application to Human Resources who will then return a fully signed copy of the
application indicating approval of course(s) for the semester.
3. After you have completed the course(s), submit a copy of the official grades and tuition / book receipts to
Human Resources.
NAME:
DATE:
LOCATION:________________________________________
DEPT:
Please describe the curriculum, or course of study to be accomplished by taking these courses: (i.e., degree
in, or certification in, etc.)
______
PLEASE READ CAREFULLY, PLEASE read policy H.301 for full information:
In applying for educational assistance through DUNMORE, I fully understand that funds advanced to me will be
repaid within 60 days via payroll deduction to DUNMORE, if a course is cancelled; I withdraw, or do not
successfully complete the course(s) with a minimum grade of a ‘C’. I also understand that should I voluntarily
(resignation) or involuntarily (just cause) leave the employment of DUNMORE, I agree to repay DUNMORE for
all advances/reimbursements paid to me under a twenty-four (24) month forgiveness program as per the following
schedule.




100% repayment for all courses reimbursed in the 12 months prior to separation
75% repayment for all courses reimbursed between 12 and 18 months prior to separation
50% repayment for all courses reimbursed between 18 and 24 months prior to separation
0% repayment for all courses reimbursed 24 months or longer prior to separation
I further authorize DUNMORE to deduct from my final pay(s) an amount equal to the advances/reimbursements
made to me in the prior six-month period. Any balances owed after such payroll deductions have been made, will
be reimbursed by me to DUNMORE within 30 days after my date of separation, via personal check.
Name, City & St. of Educational Institution:
Course #
1.
2.
Course Title
# Credit Hrs
Cost per Cr. Hr
Start & Completion Dates
(For HR Use Only) Total Credit Hours =
Cost Per Credit Hr. X
(With C or better Grade)
Advance in the amount of
____________
$ ______________ was
Tuition Cost = $
made on ____________.
Textbook Costs = $
Payment in the amount of
Laboratory Fees = $
$ ______________ was
Total Reimbursement = $ __________
made on ____________.
Total Payments ____________
Associate’s Signature __________________________________________ Date ________________
Supervisor’s Signature _________________________________________ Date ________________
(Attests that the associate is in good standing and is not on any corrective action steps for performance or attendance)
HR Department Approval _______________________________________ Date ________________