TUITION REIMBURSEMENT
PROCEDURES FOR CERTIFICATE HOLDERS

For course work leading to a Master’s Degree, the course work must be part of a relevant graduate
program. A program outline with advisors’ signature or letter from college stating graduate status
approved by Human resources, in advance of enrollment. Enrollment in a graduate program does not
obligate the employee to complete the program to be eligible for tuition reimbursement. The graduate
program may be altered, once started with the approval of the college by notifying Human Resources
in writing of the change(s) with the advisor’s signature. Submit a form for “Course Work Leading to a
Master’s Degree”.

For course work which does not lead to a Master’s Degree, course work must still be relevant to the
employee’s professional assignment/area(s) of certification. Eligibility for tuition reimbursement must
be approved prior to registration for each course, or for each course in a series. Submit a form for
“Certificated Staff Not Enrolled in an Approved Master’s Program” to Human Resources for preapproval prior to registration in the course to determine eligibility for reimbursement.

CCPS offers direct billing with McDaniel College, Notre Dame of Maryland University, and Towson
University. Prior approval is required by completing the appropriate form as listed above submitted
and approved no later than 14 days from the first day of the semester. (i.e., Semester begins May 1
direct billing pre-payment request must be received and approved by Human Resources by close of
business May 14).

Books, college fees, etc. are not reimbursable.

Course work “Beyond a Bachelor’s Degree” – if the grade is not a “C” or better, the employee will
be responsible for the tuition payment to the College/University and no monies will be reimbursed
to the employee from Charles County Public Schools.

Course work “Beyond the Master’s Degree” – if the grade is not a “B” or better, the employee will
be responsible for the tuition payment to the College/University and no monies will be reimbursed
to the employee from Charles County Public Schools.

Part of the intent of Tuition Reimbursement is to provide employees with training and knowledge
that may help in the performance of employees’ duties for Charles County Public Schools. If an
employee either fails to complete the course as stated above or receives a “D” or a failing final
grade for the course or leaves employment with Charles County Public Schools prior to receiving
reimbursement for the course, the employee will not be eligible for reimbursement for the course.
In addition, in the event an employee leaves employment with Charles County Public Schools
within one year of completing any course for which the employee was reimbursed, the employee is
responsible for repaying the amount reimbursed to the employee for that course. Specifically, the
amount reimbursed to the employee may automatically be withheld from the employee’s final pay.
Further, the employee is responsible for repaying, in full, any remaining balance due after any
deduction from the employee’s final pay by no later than thirty (30) days after termination of
employment.

Employees shall not exceed $2,225 per fiscal year (credit limit removed) - (July 1 - June 30). To
ensure that eligible persons will receive tuition reimbursement for any fiscal year, all documentation
to support claims MUST be submitted to Human resources by June 30 of that year. Course work
D:\533574581.doc
must be requisitioned for payment during the appropriate fiscal year and cannot be carried over from
one year to another. Course work completed late in the fiscal year for which original documentation
of successful completion is not available, must be submitted for processing by June 30 of the
appropriate fiscal year so that funds may be encumbered.

In the event an employee cannot be reimbursed because of budget limitations or over expenditure, the
employee will be paid prior to new claimants, from the next fiscal year.

Upon successful completion of the course work, an Application for Tuition Reimbursement MUST
be submitted to Human Resources to initiate processing. Processing generally takes 10-14 business
days and reimbursement will be in accordance with current Accounts Payable Guidelines. Attach
itemized documentation of tuition charges for audit purposes and original grade slip or official
transcript. The tuition charges must be itemized to clearly indicate tuition charges separated from
fees, books, etc. which are not reimbursable.

Upon successful completion of a degree program, an official Master’s Degree transcript reflecting the
degree and date conferred must be sent to Human Resources to initiate the Master’s salary change.
The official transcript is also required by the Maryland State Department of Education to reflect the
Master’s Degree on the teaching certificate.
For more information about tuition reimbursement you can contact Diana Colomo at
dcolomo@ccboe.com.
For information about your certification status or review for endorsement you would contact:
 Teresa Cook, tcook@ccboe.com – if your last name begins with A-K
 Barbara Simmons, bsimmons@ccboe.com – if your last name begins with L-Z
D:\533574581.doc