DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
Reporting Using MATR Appl Prog &
MATR_Orient_Attend_Curr Tables
Documentation
04/01/02
1
Recruiting & Admissions
DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
Introduction to the Post MATR Data Folder
in the Application Folder
Overview
Enhancements were made to the Recruiting and Admissions data set (SA02). As part of this
enhancement to this data set, a new folder called the Post MATR Data folder has been nested within
the Application Folder. This data represents the activity of a new student in their matriculated Admit
Term. Two new tables in the Post MATR Data folder represent this data.

The Matriculated Applicant Academic Record (MATR_Appl_Prog) table. This table consists of
academic record information for a matriculated applicant.

The Orientation Attendee Current (MATR_Orient_Attend_Curr) table. This table contains
information about Orientation activity for a freshman or transfer student as maintained by the
Office of New Student Programs (ONSP).
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DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
This document provides information about the data contained in the Recruiting and Admissions SA02
data set. Specifically, this document:

Highlights key data particulars about these two tables

Presents a diagram of the tables to familiarize you with the fields in each table and to illustrate the
relationship between the tables and the other tables in the Application folder

Provides examples of how you might use the Matriculated Applicant Academic Record and
Orientation Attendee Current data in reporting
Business Process Information
The MATR_Appl_Prog and MATR_Orient_Attend_Curr tables are granted along with the
standard UM Data Warehouse Recruiting and Admissions data set. Access is available via submitted
requests on the MPathways M1 form combined with required data set training.
Individuals who are matriculated do not necessarily have Orientation attendance data in HEProd. For
example, graduate and professional students in the Rackham and Law careers do not have Orientation
data in M-Pathways. Orientation data entered in HEProd primarily involves freshman and transfer
students within the Undergraduate Admissions careers and programs.
Orientation data will be purged annually in HEProd. However, the data is archived every academic
term within the Admissions Snapshot data set, and this data set can be used for historical reporting
after the purge process. Please refer to the self-study guide Data Warehouse – Understanding
Admissions Snapshot Data (course ADS004) for more information.
The Admissions Snapshot data will be updated with this functionality in late May.
Supporting Documentation
Table diagrams, as well as detailed information about the fields on MATR_Appl_Prog and the
MATR_Orient_Attend_Curr Data Warehouse tables, are available in the most recent version of the
Student Recruiting and Admissions Data Dictionary which you can download from the M-Pathways
Web site at: http://www.mpathways.umich.edu/student/sadw.html
Note: Data dictionaries are continuously updated to reflect changes that occur in the Data
Warehouse.
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DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
New Orientation and Post MATR Tables
ORIENT_ATTEND_CURR
EMPLID
ORIENT_EFFDT
ORIENT_EFFSEQ
ORIENT_EVNT
ORIENT_EVNT_DESCR
ADMIT_TERM
ADMIT_TERM_DESCRSHORT
ORIENT_CAMP_DAVIS
ORIENT_PTP
ORIENT_STAYING
ORIENT_EARLY_ARRVL
ORIENT_ADV_GRP
ORIENT_ADV_GRP_DESCRSHORT
ORIENT_OPRID
ORIENT_CANCEL_ADMT
ORIENT_OVRD_SESSION
ORIENT_COMM_COMPLETED_DT
ORIENT_LASTACTION
MATR_APPL_PROG
EMPLID
ACAD_CAREER
ADM_APPL_NBR
MATR_APPL_ACAD_PLAN
MATR_APPL_ACAD_SUB_PLAN
MATR_APPL_PROG_ACTION_EFFDT
MATR_APPL_PROG_ACTION_EFFSEQ
ACAD_CAREER_DESCRSHORT
MATR_APPL_ACAD_PROG
MATR_APPL_ACAD_PROG_DESCR
MATR_APPL_ACAD_PLAN_DESCR
MATR_APPL_ACAD_SUB_PLAN_DESCR
MATR_APPL_ACAD_LOAD_APPR
ADMIT_TERM
ADMIT_TERM_DESCRSHORT
MATR_APPL_PROG_STATUS
MATR_APPL_PROG_STATUS_DESCRSH
MATR_APPL_PROG_ACTION
MATR_APPL_PROG_ACTION_DESCRSH
MATR_APPL_ACTION_DT
MATR_APPL_PROG_REASON
MATR_APPL_PROG_REASON_DESCRSH
MATR_APPL_ACAD_GROUP
MATR_APPL_ACAD_GROUP_DESCRSH
STDNT_CAR_NBR_SR
Legend
Underline = Key Field
= One to One
= One to Many
= Many to Many
= Outer Join
= Secured Table
= Check Status Table
for refresh date
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DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
Data Particulars – MATR_Appl_Prog_Table
Overview
The fields and structure of the MATR_Appl_Prog table represents several Student Records tables,
which includes Acad_Prog, Acad_Plan, and Acad_Subplan. These three Student Records tables
were denormalized, or consolidated, onto one table similar to the structure of the Adm_Appl_Prog
table. The data is current as of the end of the Drop/Add period of a newly matriculated student’s
Admit Term, and begins with Admit Term 1370.
MATR_Appl_Prog fields (elements)
Many fields in the Matr_Appl_Prog table are mirror images from the Adm_Appl_Prog table in the
Application folder. A key exception is the Stdnt_Car_Nbr_SR field from the Matr_Appl_Prog
table and the Stdnt_Car_Nbr from the Adm_Appl_Prog table. These numbers do not relate. The
Stdnt_Car_Nbr (from the application) is always 0 because there is always one application per Career
and Program. If the applicant applies to a different program in the same career, a new application is
issued. However, the Stdnt_Car_Nbr from the Student Record may be 0 or 1. The Student Record
is designed to capture all academic activity in all careers, and 1 will occur for this field when a
student is admitted/readmitted into an additional and different program for the same Career.
ADM_APPL_PROG
EMPLID
ACAD_CAREER
STDNT_CAR_NBR
ADM_APPL_NBR
APPL_PROG_NBR
ADM_APPL_PROG EFFDT
ADM_APPL PROG_EFFSEQ
ACAD_PLAN
ACAD_SUB_PLAN
ACAD_CAREER_DESCRSHORT
ACAD_PROG
ACAD_PROG_DESCR
ACAD_PLAN_DESCR
ACAD_PLAN_TYPE
ACAD_PLAN_TYPE_DESCRSHORT
ACAD_SUB_PLAN_DESCR
ACAD_SUB_PLAN_DESCRSHORT
ACAD_PROG_DUAL
ACAD_PROG_DUAL_DESCR
JOINT_PROG_APPR
ACAD_LOAD_APPR
ADMIT_TERM
ADMIT_TERM_DESCRSHORT
PROG_EVALUATION_DT
PROG_EVAL_STATUS
PROG_EVAL_STATUS_DESCRSHORT
PROG_STATUS
PROG_STATUS_DESCRSHORT
PROG_ACTION
PROG_ACTION_DESCRSHORT
ACTION_DT
PROG_REASON
PROG_REASON_DESCRSHORT
MATR_APPL_PROG
EMPLID
ACAD_CAREER
ADM_APPL_NBR
MATR_APPL_ACAD_PLAN
MATR_APPL_ACAD_SUB_PLAN
MATR_APPL_PROG_ACTION_EFFDT
MATR_APPL_PROG_ACTION_EFFSEQ
ACAD_CAREER_DESCRSHORT
MATR_APPL_ACAD_PROG
MATR_APPL_ACAD_PROG_DESCR
MATR_APPL_ACAD_PLAN_DESCR
MATR_APPL_ACAD_SUB_PLAN_DESCR
MATR_APPL_ACAD_LOAD_APPR
ADMIT_TERM
ADMIT_TERM_DESCRSHORT
MATR_APPL_PROG_STATUS
MATR_APPL_PROG_STATUS_DESCRSH
MATR_APPL_PROG_ACTION
MATR_APPL_PROG_ACTION_DESCRSH
MATR_APPL_ACTION_DT
MATR_APPL_PROG_REASON
MATR_APPL_PROG_REASON_DESCRSH
MATR_APPL_ACAD_GROUP
MATR_APPL_ACAD_GROUP_DESCRSH
STDNT_CAR_NBR_SR
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DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
Data Particulars – MATR Appl Prog Table (continued)
Dating Logic
The MATR_Appl_Prog table retrieves the most current data as of the end of the Drop/Add period.
This date is similar to the Third Week Reporting date, except for the shorter Spring and Summer
terms, when the Drop/Add period falls a week earlier than the Third Week Reporting date. Note the
following end of the Drop/Add dates related to the respective Admit Terms:
Admit Term
End of Drop/Add Period
1380
14-MAY-2002
1390
21-MAY-2002
1400
10-JUL-2002
1410
24-SEP-2002
1420
29-JAN-2003
Note: Please contact the Registrar’s Office for Drop/Add dates of future Admit Terms.
The user is able to view any updates that occur to the Student Record after:

Matriculation

Registration, and

The beginning of classes through the end of the Drop/Add period
It will only pull the max effective date, max effective sequenced data as of the end of the Drop/Add
period. Therefore, if there are two plan changes that occur on the same day, the table will retrieve the
max row of the set, i.e., the most recently entered data.

Academic Units and Admitting Offices can use this table to keep up to date on changes in
program status, plan, or subplan after a student has been matriculated.
Admission Revocation (ADRV)
When the Student Record is updated with an Admission Revocation (ADRV) program action, it is
removed from the Student Record Acad_Prog, Acad_Plan, and Acad_Subplan tables in HEProd,
and reverts back to the respective application. The record can no longer be retrieved in Student
Records, as the respective application is reactivated on the Application tables in HEProd for any
further inquiry or updates. The MATR_Appl_Prog table only contains academic student record data;
therefore revoked records will not appear in reports using this table.
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DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
Data Particulars – MATR_Appl_Prog Table (continued)
Multiple Programs, Plans, and Subplans
An Academic Record that contains multiple Programs, Plans, or Subplans will appear differently on
the MATR_Appl_Prog table than records that only have one Program, Plan, or Subplan. As described
earlier, the table actually represents three tables from the Student Record side, and the Program, Plan,
and Subplan are distinct and unique key fields on these tables. When a Student Record is updated
with a second Program, Plan, or Subplan, the tables then create two unique rows of data to reflect the
multiple academic activities of the student.
The following tables illustrate how data is represented.
This represents an academic record with one Plan:
Effective Date
Career
Program
Plan
Subplan
02/14/2002
GSW
Social Work (MSW)
Soc Pol Eval/Ment Hlth
MSW
This represents an academic record with two Plans:
Effective Date
Career
Program
Plan
Subplan
03/24/2002
GSW
Social Work (MSW)
Soc Pol Eval/Ment Hlth
MSW
03/24/2002
GSW
Social Work (MSW)
Comm Org/Comm &
Soc System MSW
When reports are created using the MATR_Appl_Prog table, multiple rows will appear for records
that have more than one Program, Plan, or Subplan.
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Recruiting & Admissions
DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
Data Particulars – MATR_Orient_Attend_Curr Table
Overview
This table provides the most current row or maximum (Max) effective dated, max effective sequence
information on a new student orientation attendee record managed by the Office of New Student
Programs (ONSP). It DOES NOT contain the most current effective row as of “today’s date.”
Instead, it contains the max row and max effective sequence so reporting can be accurate concerning
the Orientation status. This table may also contain future dated information. This design facilitates
easy access to orientation data about matriculated applicants for the academic units and admitting
offices.
The following are some of the fields in the MATR_Orient_Attend_Curr class:
Orient Eff Date is the date when the new student was last scheduled or corrections were made to the
new student’s orientation data.
Orient Evnt is the orientation session for which the student is enrolled. For example, F062302 refers
to a freshman orientation session of June 23, 2002.
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Recruiting & Admissions
DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
Data Particulars – MATR_Orient_Attend_Curr Table (continued)

Orient Adv (Advising) Grp is the academic advising group that the new student has been
assigned to by advising group rules incorporated into M-Pathways. The advising group is
determined by the student’s planned career or a combination of the career and plan (e.g., RC and
Honors). This advising group determines the appropriate orientation sessions that are available
for the new student. Key ONSP staff has access to override the automated scheduling rules.
Note: If the student has dual careers, the student is only assigned one advising group and one
orientation session.

Orient Camp Davis is a summer course taught off-campus that requires enrollment in Summer
Term. New students that applied for Fall Term but want to attend Camp Davis have their entire
records backed out and moved to Summer Term. Camp Davis students attend freshmen
orientation prior to the start of Summer Term. The program that runs Camp Davis is not using MPathways to track this group and thus, has to be manually updated.

Orient PTP is Engineering’s Professional Training Program, which is a type of new student
internship. ONSP provides orientation to these students who then spend the summer under the
direction of the College of Engineering. PTP students may attend one of the Engineering
Orientation Dates prior to the start of PTP.

Orient Cancel Admt (Admit) indicates that the student contacted ONSP directly to cancel
admission.

Orient Ovrd Session indicates if the new student is granted an override to attend an orientation
session different than their default Advisory Group would indicate.

Orient Last Action is a new row for situations when a change is made, such as, a student date
changes to another session, the student is a “no-show” for the assigned session, or an advising
group change was made.
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Recruiting & Admissions
DW – Recruiting and Admissions Data Set Enhancements
Reporting Using MATR_Appl_Prog &
MATR_Orient_Attend_Curr Tables
Uses for Data
The admitting office may use the data on the MATR_Appl_Prog table and the
MATR_Orient_Attend_Curr table in the Application folder in the following ways:

To view an applicant’s current academic record information after matriculation, particularly to
keep track of changes on the academic record, such as Plan and Subplan changes.

To track Plan and Subplan changes that occurs before, during, or after Orientation.

The Admitting Offices and Orientation units may use the table MATR_Appl_Prog with the
MATR_Orient_Attend_Curr table to identify students who are Matriculated, but have not yet
signed up for Orientation. When reporting out of the Application folder, they will retrieve both
Orientation and non-Orientation students when beginning the queries from the Application tables,
and supplementing the report with Orientation data. This enables the units to play an active role
in tracking students for Orientation.

To view Post Matriculation patterns of targeted populations of applicants by using the Evaluation,
Recruiter or Academic History tables supplemented with the MATR_Appl_Prog table and/or the
MATR_Orient_Attend_Curr table.

Although ADRVs will not appear on the MATR_Appl_Prog table, any Orientation information
will still be preserved on the MATR_Orient_Attend_Curr table. Academic units and Admitting
Offices can identify when Admissions Revocation is occurring with newly Matriculated students
before, during, or after Orientation.
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