Terms of Reference for Admissions Tutors
Document Reference:
Identifier:
Version:
Terms of Reference for Admissions Tutors
QH:J4
1 01
Date: Dec 08
Approved By:
Student Recruitment Committee
pending Academic Board
Student Recruitment and Admissions Service
Originator:
Responsibilities:
Admissions Tutors
Faculty Admissions Tutors
Contacts:
Student Recruitment and Admissions Service
Further Guidance:
QAA Code of Practice section 10
Summary/ Description:
This document sets out the responsibilities of departmental admissions tutors.
Version 1 01
 Minor amendment to paragraph 10 to remove the reference to the minimum age
requirement
 Two new paragraphs, 13 and 14
This document is available in alternative formats from
The Quality Office
Terms of Reference for Admissions Tutors
Student Recruitment and Admissions Service
Version 1 01 – Dec 08
QH:J4:1
The terms set out below relate to the role of the Admission Tutor for the full-time,
undergraduate application process operating at the programme level.
1. To consider and progress in a timely manner all UCAS applications for the
relevant programme/s and to make decisions according to the applicant’s
apparent ability to benefit from higher academic study, within the programmes
available, in accordance with the equal opportunities policy.
2. To facilitate local interviewing or visits within the policy of the academic
department and operate such events in an open and fair manner.
3. To recommend offers in a timely and clear manner to the Admissions Office,
operating within the University policies for the recognition of qualifications,
matriculation regulations and other relevant policies such as those in relation to
Associate Colleges.
4. To be responsible for updating their own knowledge in relation to University policy
and regulations and external changes to qualification frameworks, under
guidance from the Admissions Officer, the Faculty Admissions Tutor and other
colleagues.
5. To deal with international enquiries and applications rapidly in order to maximise
returns from those competitive markets.
6. To attend appropriate training and become familiar with use of the computer
admissions system.
7. To report to the Faculty Admissions Tutor and/or Admissions Officer any matters
that are uncertain or require further consideration (e.g. matriculation cases, APL
cases, suspected fraudulent applications).
8. To provide and review in response to market trends, entry requirements and any
other information when required for publication in internal, UCAS or other
advertising opportunities thus assisting in the promotion of the University.
9. To be available for consultation on University Open Days/Visit Days/other
recruitment activities as organised by the Student Recruitment Directorate. and to
represent their department at such events, or in their absence, to appoint another
subject specialist.
10. To recommend to their department changes to provision of programmes in
response to market trends in order to promote healthy recruitment; to maintain an
overview of similar provision at other HEIs, preferably by annual review of
prospectuses.
11. To be available to answer applicants’ queries or to make alternative
arrangements within the department to enable a rapid and meaningful response
to be provided at all times.
12. To be available throughout the Confirmation and Clearing period.
13. To provide timely updates on entry requirements and Entry Profiles when
requested by the Admissions Service.
14. To fulfil any other duties associated with the recruitment and admission of
students as required by the Head of Department.
Terms of Reference for Admissions Tutors
Student Recruitment and Admissions Service
Version 1 01 – Dec 08
QH:J4:2