Procedure for Payment of Tuition Fees and Other Monies
You are advised to read this procedure in conjunction with the Student Discipline
Procedure and with Section D23-24 of the University's Financial Procedures
(reproduced below).
As a student you are required to pay all fees and any other educational monies
owing to the University. The procedures and timescales for payment will be
confirmed to students before enrolment. If payment is not received in accordance
with the required deadlines, the University reserves the right to cancel your
registration as a student forthwith. As such you would no longer have access to the
University, its teaching or facilities.
EXTRACT FROM CARDIFF UNIVERSITY'S FINANCIAL PROCEDURES
Student Responsibility
Enrolment Statement
As part of the online enrolment process you will be asked to agree to the following
statement:
"I agree to abide by the rules and regulations of Cardiff University (see the Academic
Regulations handbook), including the Information Services regulations.
I understand and agree that my registration as a student is conditional upon payment
of all fees and other educational charges due from me and that failure to do so may
lead to my registration with the University being cancelled. I understand that I am
personally responsible for the payment of fees if my sponsor fails to make payment.
I understand that if I withdraw from the course I will be liable for tuition fees and other
monies as specified in the Financial Regulations, and the restitution of any
scholarship or bursary payments made following my withdrawal."
D.23
Payment of Tuition Fees
Procedures for Paying Tuition Fees
23.1
Students are permitted to pay their fee or any contribution thereto, as
follows:
(a) Home/EU Undergraduates

Payment in full at the start of the academic session;

Payment by Direct Debit Mandate in two instalments on the
appropriate due dates (providing you have a UK bank account)
upon acceptance by the Finance Division (Income Section) (NB
payment in one instalment if the sum due is £300 or less);

Where direct debit is not applicable, by payment of one half at
the start of the academic session, and a further payment of one
half of the fee due on the appropriate due date.
NB
Students, who have applied for LA, Student Finance England or
Student Finance Wales (EU) funding and have not received an
award letter within 30 days of the commencement of their
course, will be required to pay 50% of the fee as a first
instalment.
(b) Home Postgraduate and All Overseas Students

Payment in full at the start of the academic session;

Payment by Direct Debit in three instalments upon acceptance
by the Finance Division (Income Section) (providing you have a
UK bank account) on the appropriate due dates (NB payment in
one instalment if the sum due is £300 or less);

Where Direct Debit is not applicable, by payment of one third of
the fee due at the start of the academic session, followed by
payment of one third of the fee on the appropriate due dates.
(c) Calendar Year Students

Payment in full at the start of their academic year;

Payment of one third of the fee due at the start of their academic
year, followed by payment of one third of the fee on the
appropriate due dates.
Sponsored Students (other than LA/Student Finance England/Student
Finance Wales (EU)
23.2
Students should provide proof of sponsorship to the Finance Division
(Income Section) and it is the responsibility of the student to inform their
sponsor that tuition fees are to be paid within 90 days of enrolment. In the
event of sponsors not paying fees when due, the student becomes
personally responsible for paying the full fee, payment to be made in
accordance with D23.1 above.
If a student is in receipt of part-sponsorship for tuition fees, unless the
sponsor decrees otherwise, the sponsored part of the fee will be deducted
and the student is liable for the balance on an annual basis, payment to be
made in accordance with D23.1 above.
For calendar year students it is the responsibility of the student to inform
their sponsor that the fees are to be paid within 90 days of the start of their
academic year.
23.3
Professional Career Development Loans
Students receiving CDLs are liable to pay their share of fees in accordance
with the methods of payment detailed at D.23.1 above.
D.24
Procedures in the Event of Non-Payment of Tuition Fee
(a) Registered-Outstanding Finance Issues
24.1
Students who are unable to fulfil their financial obligations at the time of
going online to enrol will be registered with outstanding financial issues
for 30 days from the commencement of the course. Students will be
advised of these arrangements in writing, and will also be advised of
the importance of notifying the Finance Division (Income Section) if
they have any individual circumstances that may be causing difficulty in
resolving their situation by the deadline. If arrangements for the
payment of tuition fees or confirmation of sponsorship has not been
received within 30 days of the commencement of the course, the
University reserves the right to proceed in accordance with the Senate
Regulation: Procedure for Payment of Tuition Fees and Other Monies.
(b) Non Payment of Fees by Due Date
24.2
Before online enrolment students will receive confirmation of tuition fee
payment dates, in accordance with the method of payment chosen.
Students will also be advised in writing of the importance of notifying
the Finance Division (Income Section), if they have any individual
circumstances that may be causing difficulty in making due payment by
the deadline. If payment has not been received the University reserves
the right to proceed in accordance with the Senate Regulation:
Procedure for Payment of Tuition Fees and Other Monies.
24.3
If action is not taken in accordance with the Procedure for Payment of
Tuition Fees and Other Monies, the University also reserves the right to
refuse permission to attend Graduation, and to withhold any
certification/references confirming an award.
Refund of Tuition Fees
23.4
In the event of student withdrawal within the first five weeks, a full refund of
tuition fees paid will be made. Thereafter, students will be charged on a
pro-rata basis on the number of weeks in attendance from the start of the
scheme, and an appropriate refund made if necessary.
Payment of Residences Fees and Associated Charges
23.5
An Offer of University Residence is made on the basis that the residence is
available on a sessional basis and at the rates approved by the Strategy
and Resources Committee.
23.6
Residence fees are payable either in full in advance or on arrival or by direct
debit and the due dates for payment will be confirmed at the point at which
an Offer of Residence is made.
23.7
If payment has not been made by the stipulated date, residents will be sent
a Late Payment Advice by CSERV, including a 5% additional charge for late
payment. If the payment remains outstanding after a further 15 days,
residents will be sent a second Late Payment Advice including a further 5%
additional late payment charge. If the fees are not paid the University will
take further action (which may include legal proceedings) to recover
possession of the property and/or the monies due. The Cash Office will
progress debt collection proceedings on notification from CSERV. In any
event the student will not be re-admitted as a resident in University
residences in future sessions.
23.8
The University also reserves the right to refuse permission to attend
Graduation.
Payment of Other Monies
23.9
Students are required to pay any other monies owing to the University in
accordance with stipulated deadlines. Continuing students who have
educational debts to the University arising from the previous academic
session will be registered with outstanding financial issues for 30 days from
the commencement of the course. Students will be advised of these
arrangements in writing and also be advised of the importance of notifying
the Finance Division (Income Section) if they have any individual
circumstances that may be causing difficulty in resolving their situation. If
arrangements for payment of the outstanding monies have not been made
by the specified deadline, the University reserves the right to proceed in
accordance with the Senate Regulation: Procedure for Payment of Tuition
Fees and Other Monies.
23.10
If action is not taken in accordance with the Procedure for Payment of
Tuition Fees and Other educational Monies, the University also reserves the
right to refuse permission to attend Graduation, and to withhold any
certification/references confirming an award.
Operation of the Procedure for Payment of Tuition Fees and Other
Monies
23.12
Prior to any enforcement of the Senate Procedure, the Finance Division
(Income Section) will write to students after the deadline for payment of the
tuition fee or any other monies. Students will be advised:
(a) that the deadline for payment has passed;
(b) that settlement is required within 7 working days;
(c) that the Finance Division (Income Section) must be notified if they have
any circumstances causing difficulty in making due payment;
(d) that in the event of non-compliance with either b) or c) above, the
Senate Procedure will be invoked, and registration with the University
will be cancelled forthwith.
23.13
The Finance Division (Income Section) has the discretion to defer/delay any
enforcement of the Senate Procedure in the light of a student's personal
circumstances.
23.14
If the matter has not been resolved following the issue of the letter by the
Finance Division (Income Section), the Senate Regulation: Payment of
Tuition fees and other educational Monies will be invoked. Students will be
notified in writing that their registration with the University is being cancelled.
This confirmation will be sent to both the home and semester address.
Deregistered students will be advised of a final opportunity to present in
writing any information which they feel may be relevant to their case and
has not yet been made known to the University. If a written communication
is not received within a deadline of 10 days of the formal notification,
students will be de-registered. The names of de-registered students will be
confirmed to Registry, who will be responsible for notifying the relevant
parties of the cancellation of registration (i.e. academic schools, libraries,
other administrative divisions).
23.15
If a student breaches any special arrangements for payment that has been
approved by the Pro-Vice-Chancellor, he/she shall be automatically subject
to de-registration.