Student Group Volunteer Application
Applications Due: Tuesday, April 28th, 2015 by 5:00pm to Matt Spielmann or Eleanor Oi
Lattimore 312 or ur.orientation@gmail.com
UR Orientation Program: Overview:
The University of Rochester holds a week long fall Orientation Program (August 23-30, 2015)
for freshmen and transfer students, and a two day Parent/Sibling Orientation Program. The
Orientation Staff strives to provide a welcoming environment to new students and their families
as well as expose them to the Rochester Community.
In order to prepare a highly memorable Orientation Program for the Class of 2019, we want to
involve our student groups to help plan and facilitate some of the activities as part of Orientation.
We ask that your proposals be well thought out and take into consideration the diverse needs of
the incoming students.
Proposals that will not be considered
 Hosting additional speakers during Orientation
 Activities that are exclusive to one group
 Groups that attempt to recruit new members into their organization
*Please note that the committee will only consider information submitted with this proposal. You
must fill out this form completely answering all questions.
Group Contact Information: (please print neatly)
Group Information (2015 eboard)
Group Name: _____________________________________________________
President: ________________________________________________________
Alternate Contact: _________________________________________________
Primary Adviser Information
Name: __________________________________________________________
Email: __________________________________________________________
Summer Contact
*Please note that it is important that the Orientation Staff is able to communicate efficiently with your group
during the summer as the planning process is taking place. If for some reason this contact person will be
unavailable during part of the summer, please notify Orientation and provide alternate contact information.
Name: ___________________________________________________________
Email: ___________________________________________________________
Cell Phone: _______________________________________________________
Orientation Week Contact/Event Manager
*It is preferred that this person is the same as the summer contact.
Name: ___________________________________________________________
Email: ___________________________________________________________
Cell Phone: _______________________________________________________
Student Group Volunteer Application
Applications Due: Tuesday, April 28th, 2015 by 5:00pm to Matt Spielmann or Eleanor Oi
Lattimore 312 or ur.orientation@gmail.com
Group members who live on-campus requesting early move-in to help with event (If you have
any members who live at Eastman, please make note of this.)
(Orientation will determine your move-in date by June 22nd)
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Performing Groups Application:
Type (Dance, Singing, Instrumental, band, etc): ___________________
We wish to perform during:
 UnCommon Night
 Convocation
 Park Lot
 Other:________________________________
 Other:________________________________
*Decisions on where you are performing are determined by the
Orientation Steering Committee*
Please List Specific Technology, Sound, Lighting, Staging
Needs/Special Venue Requests:
Student Group Volunteer Application
Applications Due: Tuesday, April 28th, 2015 by 5:00pm to Matt Spielmann or Eleanor Oi
Lattimore 312 or ur.orientation@gmail.com
Programming Application:
Please attach a typed proposal addressing ALL areas listed below. Incomplete
applications will not be considered.
1) Title, Description and Purpose of the Program
2) What you hope new students will gain from participating in the program
3) Necessary supplies/equipment, space technology needs, etc. are needed to
facilitate your event including costs, specifying what your group will
provide and what you are asking the Orientation program to contribute.
4) Provide an overall budget, cost of each item and how you plan to obtain
them prior to Orientation. (Think about who is buying what, from where,
when the items are needed and how will they be stored.)
5) Length of time needed to complete the activity, proposed space/location,
estimated or maximum number of participants desired.
6) For groups who have participated in the past, a self-evaluation describing the
impact witnessed from your program of what worked and what you would
want to see improved. (Groups accepted in the past have no guarantee of
continued acceptance.)
_________________________________________
Signature of Group President
_________________________________________
Signature of Primary Adviser
_________________
Date
_________________
Date
Groups will be notified at the latest by July 1, 2015 if your proposal has been accepted.
We hope to notify you of our decisions by June 22nd.
NO CHANGES to names of students approved for early arrival can be
submitted after August 1st.
All changes from Original Application must be approved by the
Orientation Staff.