Group Volunteer Applications

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Student Group Application
Applications Due: Tuesday, May 3rd, 2016 by 5:00pm to Eleanor Oi
Lattimore 121 or [email protected]
UR Orientation Program: Overview:
The University of Rochester holds a week long fall Orientation Program (August 24-30, 2016)
for freshmen and transfer students, and a two day Parent/Sibling Orientation Program. The
Orientation Staff strives to provide a welcoming environment to new students and their families
as well as expose them to the Rochester Community.
In order to prepare a highly memorable Orientation Program for the Class of 2020, we want to
involve our student groups to help plan and facilitate some of the activities as part of Orientation.
We ask that your proposals be well thought out and take into consideration the diverse needs of
the incoming students.
Proposals that will not be considered
 Hosting additional speakers during Orientation
 Activities that are exclusive to an exclusive group or students or people
 Groups that attempt to recruit new members into their organization
*Please note that the committee will only consider information submitted with this proposal. You
must fill out this form completely answering all questions.
Group Contact Information: (please print neatly)
Group Information (2016 eboard)
Group Name: _____________________________________________________
President: ________________________________________________________
Alternate Contact: _________________________________________________
Primary Adviser Information
Name: __________________________________________________________
Email: __________________________________________________________
Summer Contact
*Please note that it is important that the Orientation Staff is able to communicate efficiently with your group
during the summer as the planning process is taking place. This person must be willing to respond to emails
within a 3-day time period. If for some reason this contact person will be unavailable during part of the summer,
please notify Orientation and provide alternate contact information.
Name: ___________________________________________________________
Email: ___________________________________________________________
Cell Phone: _______________________________________________________
Orientation Week Contact/Event Manager
*It is preferred that this person is the same as the summer contact.
Name: ___________________________________________________________
Email: ___________________________________________________________
Cell Phone: _______________________________________________________
Student Group Application
Applications Due: Tuesday, May 3rd, 2016 by 5:00pm to Eleanor Oi
Lattimore 121 or [email protected]
Group members who live on-campus requesting early move-in from your organization to
help with event (If you have any members who live at Eastman, please make note of
this.)
(Orientation will determine your move-in date and how many individuals of your
organization will be approved by June 23rd)
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
Name:_____________________ ID #: _______________ Email: ________________
*If this section is not filled out your application will not be considered
Performing Groups Application:
Type (Dance, Singing, Instrumental, band, etc): ___________________
We wish to perform during:
 Celebrate Diversity
 Convocation
 Park Lot
 UnCommon Night
 Other:________________________________
 Other:________________________________
*Decisions on where you are performing are determined by the
Orientation Steering Committee*
Please List Specific Technology, Sound, Lighting, Staging
Needs/Special Venue Requests:
Student Group Application
Applications Due: Tuesday, May 3rd, 2016 by 5:00pm to Eleanor Oi
Lattimore 121 or [email protected]
Programming Proposal Application:
Please attach a typed proposal addressing ALL areas listed below. Incomplete
applications will not be considered.
1) Title, Description for program (250 word Max), description of the program
in detail and purpose of the program
2) What you hope new students will gain from participating in the program
3) Necessary supplies/equipment, space, technology needs, etc. are needed to
facilitate your event including costs, specifying what your group will
provide and what you are asking the Orientation program to contribute.
4) Provide an overall budget, cost of each item and how you plan to obtain
them prior to Orientation. (Think about who is buying what, from where,
when the items are needed and how will they be stored.)
5) Length of time needed to complete the activity, preferred space/location,
estimated or maximum number of participants expected/desired.
6) For groups who have participated in the past, a self-evaluation describing the
impact witnessed from your program of what worked and what you would
want to see improved. (Groups accepted in the past have no guarantee of
continued acceptance.)
7) If your organization is willing to collaborate with other groups requesting to
do similar events or activities, please indicate your interest in this.
_________________________________________
Signature of Group President
_________________________________________
Signature of Primary Adviser (from Student Activities)
_________________
Date
_________________
Date
Groups will be notified at the latest by July 1, 2016 if your proposal has been accepted.
We hope to notify you of our decisions by June 23rd.
Once approved, NO CHANGES to names of students approved for early
arrival can be submitted after August 1st.
All changes from Original Application must be approved by the
Orientation Staff.
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