Exploring and documenting diversity in Nature
INSTITUTION PASSPORT
IDENTIFICATION
NAME OF THE INSTITUTION (Identification to be given in the original language and in English)
ADDRESS
City:
Post Code:
Country:
Phone:…………………………………………..
Website: ………………………………..
WEBSITE (homepage address)b
TYPE OF INSTITUTION
Museum
Botanical Garden
e-mail: …………………………………………..
University
Other (please, specify)
LEGAL STATUS
° Legal reference:
Public
Private
Combined
State
Regional
City
° Description of the status indicated:
o Are you part of a larger entity / legal body? Yes
o If yes, please specify:
No
DIRECTOR AND PERSONNEL
DIRECTOR (S)/ LEGAL REPRESENTATIVE (S) OF THE INSTITUTION
Title (Dr/Prof/Mr/Mrs) / Name(s) / Contact phone(s), email(s) and Research field:
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
1
www.cetaf.org
STRUCTURE CHART: Description of the institutional structure. If available a figure can be attached with this form
GOVERNING AND EXECUTIVE BODIES:
Description of the governance scheme, composition of the bodies and the dependence (if any) from external entities at superior
levels
PERSONEL (Total number):
1. Staff number: (differentiating Permanent from Non-permanent Staff
A) Scientific Staff
Number
(P)
(N-P) Non –
Permanent
Permanent
a) TOTAL scientific staff
B) Other Staff (administration, etc.
not scientists)
Number
P
(N-P) NonPermanent
e) Exhibitions
b) Scientific staff linked to
Collections
c) Post-docs / PhD students
f) Collection managers / technicians
d) Others (Associates, etc.)
TOTAL (e+f+g)
g) Others
TOTAL (a+b+c+d)
SUM I – Permanent = (A + B)/P
Nº
SUM II – Non-Permanent = (A + B)/N-P
Nº
SUM I+II – STAFF NUMBER
Nº
GENDER MALE ………. %
FEMALE ……… %
2. Externalized services (Subcontracted and/or on Concessions): (functions to be specified)…………
TOTAL NUMBERS (1+2)
Nº
3. Any other relevant information concerning Scientific Staff (breakdown on Country of origin, etc.)
NOTE: If the information related to Personnel is structured in another way, please provide it as it is available at your
Institution
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
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www.cetaf.org
FACILITIES
DESCRIPTION OF THE INSTITUTIONAL FACILITIES (with special emphasis on those related to R&D):
GENERAL
Permanent Exhibitions:
o How many Permanent Exhibitions?
o List your Institution’s Permanent Exhibitions with their URL
Temporary Exhibitions (Description and link to your Institution’s Temporary Exhibitions page) classified as:
o Recent (last 2 years)
o
Current
o
Forthcoming (next 2 years)
SCIENTIFIC, R&D FACILITIES: (for example, Labs (type), SEM, X-Ray, etc.)
For each type of Scientific Facilities, please indicate key information
Laboratories
o How many Laboratories are in use in your Institution?
o List and use
1.
2.
…
o
Key Tools (e.g. SEM, 3D scanner/printers…)
SCIENTIFIC, R&D FACILITIES: For each type of Scientific Facility, please indicate key information
Other Scientific / R&D Facilities:
RESEARCH
RESEARCH FIELD(S): (please, add to this Questionnaire a one-page summary of your Research programme)
1.
2.
3.
Add link to your Institution’s Research page:
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
3
www.cetaf.org
SCIENTIFIC PUBLICATIONS:
 Average no. peer-reviewed research publications (per year):………..…
 Number and Name (and direct link/URL) of the Journals/Series (periodical publications)
published by the Institution:
 Yearly:
 Quarterly:
 Monthly:
 Others:

Other publications (books, etc):
NOTE: Please, provide a copy of, or link to, your last Annual Report
COLLECTIONS
TYPOLOGY AND SIZE: (Zoology; Palaeontology, Mineralogy, Geology; Botany; Mycology; Library; others…)
Please, identify any valuable particularity (economically /scientifically / historically) about the
Collections/Specimens/Items that you hold:
Typology
Number of
primary types
Number of
Individual
specimens/objects
% of registered filling
cards
% of recorded cards
in databases
EARTH SCIENCES
1.1
Palaeontology
1.2
Mineralogy
1.3
Anthropology
1.4
Geology
….
LIFE SCIENCES
2.1
2.2
2.3
….
Botany
Mycology
Zoology
HERITAGE SCIENCES (Heritage Science collections are defined as those containing art works, books,
manuscripts, maps, photographs and periodicals related to Natural History and Natural Sciences)
Library:
 Type(s) of objects
 No. of objects (of each type)
Others:
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
4
www.cetaf.org
Please state the outstanding features that make your collection particularity valuable to the world
(economically, scientifically, others)
Does your Institution have an Index Seminum (URL or reference)
Living collections
In the case of Botanical Gardens or institutions with living collections please give some figures on the
size / importance of the living collections.
Genetic Repositories
Does your Institution have a DNA bank / Seed bank?
o Number of organisms / species
o Number of DNA samples / Seed samples
o Does your Institution periodically exchange DNA specimens or seed samples with any others?
With which?
NOTE: Please, add the link to each Genetic Repository Collection, when available
COLLECTION’S RELATED INFORMATION:
No. of outgoing loans (parcels/specimen) / per year:
No. of accessions / per year (no. of specimens)::
No. of scientific visitors / per year:
OTHER REFERENCES:
TAXONOMIC EXPERTISE
MAIN AREAS OF TAXONOMIC EXPERTISE:
1.
2.
3.
…
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
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www.cetaf.org
PUBLIC RELATIONS AND COMMUNICATION
NUMBER OF PUBLIC VISITORS PER YEAR (to Exhibitions, Gardens, Collections etc.):
° Last year:
° Trends (past and future):
NUMBER OF WEBSITE VISITORS PER YEAR (if available)
DESCRIPTION OF MAIN ACTIVITIES CARRIED IN COMMUNICATION AND OUTREACH (if available,
with links to the specific websites of the referred activities)
Main Activities:
Contact person(s) at your institution for CETAF Communication / Press / External Relationships
(name(s), phone(s), email(s))
Does your Institution use Really Simple Syndication-RSS/ Social media / other means, to provide
information on the following topics? (please cross out what does not apply):
o
o
o
o
o
o
o
Institution news: RSS / Social media (please identify):
other (please specify):
Link:
Career opportunities: RSS / Social media (please identify):
other (please specify):
Link:
Training: RSS / Social media (please identify):
other (please specify):
Link:
Research updates: RSS / Social media (please identify):
other (please specify):
Link:
Workshops / Events: RSS / Social media (please identify):
other (please specify):
Link:
On-line Media Gallery (specimen photographs, taxon image, line drawings live photographs, character states
glossary terms…): RSS / Social media (please identify):
other (please specify):
Link:
Others (please specify)
NOTE: This information will allow us to identify and develop channels for information sharing on the CETAF website.
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
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www.cetaf.org
EDITION OF COMMUNICATION MATERIAL:
° Logo and promotional material (link to logo and flyers / gif, jpeg, pdf or other format)
° e-Journal
,
if Yes, Name(s) and link
° Printed News
, if Yes, Name(s) and link to source (pdf or other format)
° Own editions
, if Yes, Name(s) and link to source (pdf or other format)
EDUCATION AND TRAINING
DESCRIPTION OF MAIN ACTIVITIES CARRIED OUT IN EDUCATION (if available, links to the specific
websites of the referred activities)
o
Is your Institution involved with Universities in any teaching / education programme? Could
you please identify and briefly explain it?
o
Is your Institution involved in a non-University based Education Programme)? With other
partners? (Please identify the programme(s) and the link(s) to the specific website(s))
o
Does your Institution give any On-Line education courses? Which ones? Since when? With
other partners? Is it a regular programme?
o
Any other relevant information on Education and / or Training specifically carried out by your
Institution (e.g. guided tours, school programmes, other public education programmes)?
Contact person(s) in the Education / Training Departments (For each person, please indicate name, phone,
email)
DESCRIPTION OF MAIN ACTIVITIES CARRIED OUT IN TRAINING (if available, links to the specific
websites of the referred activities)
o Is your Institution involved in any Training Project? With other partners? (Please identify the
project(s) and the link(s) to the specific website(s)
FINANCES (in €) (This information will not be made public via the CETAF website)
OPERATING BUDGET * (SCIENTIFIC AND COLLECTIONS BUDGET, including STAFF costs):
Last fiscal year:
*This figure refers to the Operational budget (core institutional budget) as outlined in the New CETAF A.I.S.B.L.
business and organizational model that was adopted at the CETAF29 General Meeting in Geneva on the 6th April 2011.
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
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www.cetaf.org
FUNDING SOURCES:
° Internal Sources ........................€ / ........% (of the total) (eg: shops, entrance fees, exhibitions fees, etc.)
° External Sources: ......................€ / ........% (of the total)
ANY OTHER RELEVANT INFORMATION ON THE OPERATING BUDGET (e.g.: new expected income
sources, critical issues, etc.) :
CETAF MEMBERSHIP
CETAF Membership:
° Date:
° Category:
Full member
Associate member
CETAF Official representative: Name / Position / Primary research field / Contact phone, Fax and
email /
Position in the Executive Committee (EC):
No / Yes – which position:
CETAF Deputy(s): Name / Position / Primary research field / Contact phone, Fax and email /
Position in the Executive Committee (EC):
No / Yes – which position:
OTHER STAFF MEMBERS WITH CONNECTIONS TO CETAF: Name / Position / Primary research
field / Contact phone, Fax and email / WG involved in/ Project involved in.
1.
2.
…
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
8
www.cetaf.org
CURRENT INTERESTS AND CETAF INVOLVEMENT
MAIN TOPICS OF CURRENT INTEREST FOR YOUR INSTITUTION (Identify which are the 3 most relevant
topics that your Institution is involved in, e.g. electronic floras, systematic research, DNA barcoding, etc)
1.
2.
3.
MAIN TOPICS OF FUTURE INTEREST FOR YOUR INSTITUTION (Identify the 3 most relevant topics that
your institution would like to be involved with in the future, and would look forward to participating in via CETAF):
1.
2.
3.
WHICH NETWORK(S)/ORGANISATION(S) SHOULD CETAF BE A MEMBER OF IN THE FUTURE?
(formal or informal networks, associations, agencies or organizations, at any level, including their website):
1.
2.
3.
CETAF, AISBL
General Secretariat
c/o Royal Belgian Institute of Natural Sciences
rue Vautier 29
1000 Brussels (Belgium)
General Secretary
Phone: +32 (0)2 627 42 51
Fax: +32 (0)2 627 41 13
E-mail: ana.casino@cetaf.org
9
www.cetaf.org