Guidance for Grant Applications (450th Anniversary Grants Programme) About The Harpur Trust The Harpur Trust will celebrate its 450th anniversary in 2016. The Trust was founded in 1566 by Sir William Harpur (c.1497-1574), a Bedford man who became Lord Mayor of London in 1561. In 1566, William and his wife, Dame Alice, created an endowment to sustain a grammar school which he had already helped to establish in Bedford. The endowment also made provision for the award of dowries on the marriage of ‘poor maids’ of the town, for poor children to be ‘nourished and informed”, and for any residue to be distributed amongst the poor. Today, our activities are still inspired by Sir William Harpur’s vision. He understood the value of education, and saw the real needs to be addressed among the disadvantaged, poor and sick in his home town of Bedford. Our three charitable objects are based on his philosophy: The promotion of education. The relief of those who are sick or in need, hardship or distress. The provision of recreational facilities with a social welfare purpose. As well as running our own four schools we are proud sponsors of Bedford Academy and provide Almshouses (sheltered accommodation) for older residents of the Borough. We support the local community through our grants programme, with approximately £1 million a year in grant funds awarded to projects that focus on education, relief and recreation. About Our Grantmaking We are a generalist grant giving charity with three broad areas of activity: the promotion of education; the promotion of any charitable purpose for the relief of people who are sick or in need, hardship or distress; the provision of recreational facilities with a social welfare purpose In addition to our three charitable objects we have 3 priority areas: Isolation Resilience Transitions For more information about our priority areas see our main grants page. Our grantmaking is restricted to activities taking place in the Borough of Bedford for the benefit of Bedford residents. About the 450th Anniversary Grants Programme Throughout 2016 we are running a series of events and activities to celebrate Sir William Harpur’s remarkable legacy to the residents of Bedford. The 450th Anniversary grants programme is one of those activities. We have set aside £45,000 to distribute in small grants of up to £1,000. The aim of the programme is to make our grants more accessible to small, inexperienced groups who are not ready to apply to our existing grants programmes. The programme is open for one year only, and will close to new applications as soon as the money has been allocated. Who can apply Applicants must be registered charities, voluntary organisations, community groups, charitable incorporated organisations, CICs (if limited by guarantee) or state schools have a suitable constitution or governing document (set of rules) have a bank account have a governing body or management committee of at least three members have a balance of power on the committee which rests with an unrelated majority with no financial interest in the organisation be based in Bedford Borough and/or be conducting specific charitable activities aiming to meet the needs of people who live in the Borough. The Borough comprises the town of Bedford and the surrounding area of North Bedfordshire. already be providing the services which they are requesting funding for in the case of schools, demonstrate why they cannot purchase the item through statutory funding sources be able to spend an award within six months of receiving a grant offer. provide services which meet one or more of our charitable objects of education, relief of poverty, sickness or distress and recreation with a social welfare purpose. We will give priority to organisations which have not applied successfully to the Harpur Trust before have little or no previous experience of fundraising work at grassroots and local community level deliver projects which meet our priority areas Who can’t apply Individuals Businesses. Projects that promote a particular religion, although faith groups can apply for completely secular work. New organisations which have not started providing services What can we apply for? Capital items costing up to £1,000 e.g. equipment What can’t we apply for? Revenue or running costs for example salaries or bills A contribution to the cost of a piece of equipment costing more than £1,000 (unless there are exceptional circumstances, in which case the additional funding must have been secured before you apply to the Harpur Trust) Projects which we consider the local authority or national government has responsibility for funding. In the case of schools you must demonstrate why the item cannot be purchased through statutory funding sources. Items you cannot demonstrate a genuine need for. You cannot use the fund to stockpile equipment for future use. Projects that do not benefit the residents of the Borough of Bedford. Costs already incurred. How to apply for a 450th Anniversary Grant Complete the application form by 1st April 2016. We are happy to provide assistance at any stage during the application process. Make sure you provide all the supporting documents requested: a copy of your constitution or rules your accounts your equal opportunities policy safeguarding policy and procedures if you are working with vulnerable groups, such as children or older people a quote or price list from the supplier of the equipment you would like us to fund. if your organisation is a CIC, you will need to provide a copy of your CIC36 or CIC37 document. We will acknowledge receipt of your application form within a week of receiving it. Please contact us if you have not heard from us within two working weeks of submission. Our staff will first look through your application. We will ask you some additional questions, based on the areas of your application that we believe our Trustees will focus on when they consider your request. We may visit your project. We may ask you to provide references from someone who can vouch for your group, particularly if we have not come across your organisation before. When you will be notified of a decision Your application will be considered by the Chairman and Deputy Chairman of our Grants Committee when they meet in April 2016. They will decide whether to award you a grant. We will inform you of their decision in writing in May 2016. Payment Payment will be made once you have accepted the grant offer in writing. You must spend the grant within six months of the offer being made. Monitoring arrangements All organisations in receipt of a 450th Anniversary grant have to fill in a simple end of award monitoring form. This allows the Trust to monitor awards effectively, and evaluate their impact on the local community. This will include evidence that the grant has been spent as planned and a photograph of the item in use. Publicity The Harpur Trust will provide you with a commemorative 450th Anniversary sticker which you will be required to attach to items purchased with the grant. Filling in the Application Form General Please answer all the questions fully, even if you feel you are repeating yourself. Our Grants Committee deal with large numbers of applications, and they are likely to miss your response if you have written “see previous answer” or “see appendix 1”. If necessary, you can send in attachments with supporting documentation, but they may not be seen by the committee. Answering the questions Question 3 Name of contact person This person must be available to talk to us about your application. Question 12 What project do you want us to fund and what will the money be used for? Tell us about the equipment you want to buy and describe the project (events or activities) you will use it in. Some applicants will only have one core project. Question 13 Why does your project need this equipment? Tell us why this equipment is important to the project you want to run. For example, are you replacing broken equipment or have you got a new client group with different needs? Question 14 Why is this project needed? What evidence do you have for this? Tell us about the problems or issues your project aims to address. As evidence you might use national and local statistics, research or surveys you have conducted or evaluation of previous work you have carried out. Question 15 Who will benefit from your project? Be realistic when answering this question. Only mention particular groups if your project is specifically aimed at them. Conditions of funding Each application is considered on merit, and the ability of an organisation to secure alternative funding will be taken into account. We may seek guidance from other organisations during the assessment of your request. If you wish us to treat the information provided in your application in confidence, please tell us as soon as possible. Information on grants awarded to organisations will be included in our Annual Reports, our website and other general publicity materials. We will also share this information with other funders. The Trust reserves the right to ask for further information which may include banking arrangements, the results of other funding applications and the composition of the management committee. Additional documents Your application may include additional documents that you believe will support your request. Please note, however, that Trustees will make their decisions based primarily on the information you have provided in your application form. Make sure you send us all the attachments listed on the last page of the application form. Signatures Each application must be signed by the person who wrote the application and by a senior person within your organisation. The senior person might be your Chief Executive, your Headteacher, a Trustee, Governor or member of your Management Committee. Please contact the Harpur Trust if you would like guidance on appropriate signatories.