‘A’ School
The governing body and its committees are responsible for the strategic leadership of the school in partnership with the headteacher and Senior Leadership
Team (SLT). The full Governing Body and its committees should also focus specifically on the progress the school is making on each of its priorities and
those identified by Ofsted. These are highlighted in this document.
Responsibilities shared by all committees.
1) To make such decisions as are delegated to the committee by the full governing body;
2) To monitor the school’s progress in the relevant Ofsted priority;
3) To report (via minutes) to the full governing body on those areas within their remit;
4) To participate in the strategic leadership of the school;
5) To ensure that strategies to improve the areas of responsibility of the committee or to address any issues are detailed in the School Development
Plan;
6) To contribute to the School Development Plan;
7) To monitor the relevant areas of the SDP;
8) To contribute to the development of school policies;
9) Members to disclose any declarations of interests at the beginning of each meeting (standard agenda item to be minuted);
10) To ensure that the committee and its members do not involve themselves in the day to day management of the school, which is the responsibility of
the SLT;
11) The information needed for the committee to carry its work is specified in the attached schedule and committee members should normally not require
the school to produce extra documentation;
12) To abide by the governor protocols concerning conduct and visits to the school
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Standards, Teaching and Learning Committee
Overall Responsibility: To take a strategic role in ensuring that the school provides high quality teaching and learning which leads to the highest
possible levels of attainment and progress for all pupils.
SDP and Ofsted Priorities
1. … …
2. … …
Terms Of
Reference/Responsibilities
Standards
1. To ensure that strategies are in
place to raise achievement for all
pupils
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
Headteacher/SLT
When
a) Agree targets (statutory and nonstatutory) for attainment & progress
in consultation with the
headteacher.
Target setting estimates (FFTD and
ROL) and school’s estimates;
Termly summary of school’s progress
and attainment
Headteacher/SLT
Termly
Annotated action plan
Single plan
Headteacher/SLT
Termly
Summary of analysis and SEF
Sections A2.2 and A2.4
Headteacher/SLT/School Lead
Annually in
October
e) Monitor the progress of; SEN pupils
Ethnic Minority pupils
EAL pupils
FSM pupils
LAC
Boy/girls
Any other vulnerable or previously
underperforming group
As above plus SEF section A2.3
Headteacher//SLT/SENCO
EAL Co-ordinator/
Annually in
October
f) Explore differences in outcomes
between different subjects;
Subject Leader reports
Subject Leader
Annually in
October
g) Agree further strategies for
improvement in consultation with
the Headteacher to incorporate in
the SDP
Draft subject plans or amendments to
SDP
Subject Leader
Annually in
Autumn term
b) Monitor progress towards these
targets especially any under
performing groups;
c) Monitor actions in school action
plan;
d) Consider the school’s analysis of
all pupils achievement during the
year;
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Autumn
Designated Teacher for Looked
After Children
School Lead
Page 2 of 16
Terms Of
Reference/Responsibilities
Teaching & Learning
2a. To ensure there is high quality
teaching & learning across all year
groups.
How To Perform This Function
Information To Be Presented
a) Consider termly monitoring report
on teaching & learning.
2b. To ensure there is reliable
assessment and high quality tracking
information for all learners
Curriculum
3. To ensure the school has a
curriculum that satisfies statutory
requirements and meets the pupils’
needs including extension and
enrichment activities.
When
Termly report
Information Supplied/Presented
By
School Lead in this area
b) Consider SEF section on the
quality of teaching & learning.
SEF Section A3.1
School Lead in this area
Annually in the
spring term
c) Consider termly tracking for all
year groups and monitor against
targets.
School report or information
SEF Section A3.2
School lead in this area
Termly
d) Consider SEF section The use of
assessment to support learning.
SEF Section A3.2
School lead in this area
Annually
a) Review curriculum policy
(including policies on sex and
relationships education, RE and
collective worship) and revise in line
with any new legislation or
guidance;
Curriculum policy and
SEF Section A3.3
Curriculum lead
Annually in the
summer term
Headteacher/School lead in this
area
Annually/Biannually
) To review the timings for the
school day and lunchtime
arrangements to ensure that they
are appropriate and meet statutory
requirements
05/02/2016
Breakdown of timings and Heads
report
Termly
b) Devise a schedule for subject
leaders to give short presentations
on aspects of the curriculum with
the opportunity for discussion;
Subject Leader presentation
Annual Schedule
Subject Leader
Termly
c) Ask Headteacher to demonstrate
that the school is meeting statutory
requirements on curriculum,
including sex and drugs education,
RE and collective worship,
equalities and community cohesion;
Statement in HT report or SEF
Section A2.11
Headteacher
Annually in the
spring term
d) Review the curriculum and
intervention programme for SEN;
EAL; G&T and any other under
performing group.
Report by School lead
School lead in this area
Annually in spring
term
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Terms Of
Reference/Responsibilities
Curriculum
3. 3. To ensure the school has a
curriculum that satisfies statutory
requirements and meets the pupils’
needs including extension and
enrichment activities.
How To Perform This Function
Information To Be Presented
d) Consider report on pupils
participation in extension and
enrichment activities in SEF section
SEF Section A3.3
e) Review extended schools actions
and provision in relation to the core
offer and receive a termly analysis
of provision
2. 4. To deal with complaints about GB
actions in the National Curriculum
and in accordance with the school’s
complaints procedure
5. To monitor and advise the
governing body on the
implementation of the school’s
policy on school visits and
learning outside the classroom.
05/02/2016
Information Supplied/Presented
By
School lead in this area
When
Termly analysis of extended school
provision
School Lead in this area
Annually
Consider and respond to complaint
Information from Headteacher/School
Lead
Headteacher
As required
Review the school’s policy on
school visits and learning outside
the classroom on a yearly basis,
Policy with any updates and legal
requirements/curriculum advice
Headteacher/School Visits Coordinator/Curriculum Co-ordinator
Annually
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Annually in spring
term
Pupils, Personnel and Community Committee
Priorities: …
Terms Of
Reference/Responsibilities
Personnel
1. To ensure the school has an
effective and high quality staff;
How To Perform This Function
Information To Be Presented
When
Staff structure chart and SDP
Information Supplied/Presented
By
Headteacher
a) Review staffing structure
annually in relation to SDP
b) Consider termly updates on
staffing
Section in headteachers report
Headteacher
Termly
c) Appoint a Governor to support
the HT with appointments below
SLT
Committee terms of reference and
membership
Committee
Autumn term
e) To annually review the school’s
performance management policy
and pay policy and to confirm that
the school has undertaken
Performance Management of
teaching staff in line with
Performance Management policy by
31st October.
Performance Management Policy
Pay Policy
Performance Management Report
Headteacher or Performance
Management Lead
Autumn term
f) To check that the performance
management governors carry out
the performance management of
the Head teacher, supported by the
SIP by 31 December.
Date of HT Performance
management review
Head teacher/Performance
management governors
Autumn
f) To monitor the school’s CPD
policy and confirm that the school’s
CPD plan supports the SDP and
training needs of staff , governors
and succession planning.
CPD Policy, CPD Plan and
Performance Management Report
Headteacher or /CPD Lead
Termly
Annually in the
spring term
d) To delegate to the headteacher
the appointment of supply, part time
and temporary teaching posts and
support staff
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Terms Of
Reference/Responsibilities
2. To ensure that the school has all
statutory and appropriate policies
in place regarding personnel
issues and that these are
reviewed regularly.
3. To ensure effective procedures
are in place to deal with issues
concerning personnel
05/02/2016
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
School Lead
When
a) Review policies and procedures
on personnel issues:
 Secondment,
 Supply,
 Leave of absence
 Staff discipline,
 Grievance
 Capability
 Performance management
 Pay policy
 Redundancy and Early
Retirement
Policies as listed
Most recent guidance
b) To hear disciplinary and
grievance cases as and when
required using a separate
committee structure
Case evidence
Latest guidance
Committee members (excluding
Headteacher)
As required
b) Hear grievance cases at first
stage hearing, where appropriate
e.g. if the Headteacher has been
too closely involved to be hearing
officer;
Case evidence
Relevant guidance
Headteacher
As required
c) Select a panel to hear appeals
from members of staff against
dismissal (or other) decisions made
by the headteacher;
Case evidence
Relevant Guidance
Staff and professional
representation
As required
d) Draft and review, in consultation
with staff and professional
associations, criteria for redundancy
if required.
Draft document
Relevant school, national and local
guidance
Headteacher
As required
Annually
a) Delegate responsibility for
grievance and disciplinary hearings
to the Headteacher;
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Terms Of
Reference/Responsibilities
Safeguarding
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
When
1. To ensure the school is fulfilling
a) Check that the school has
audited its safeguarding procedures
using the latest LA audit and Oftsed
Single Record checklist
LA Safeguarding checklist
Ofsted Single record checklist
Safeguarding lead
Annually
b) Check that Safeguarding policies
and procedures are in place and
statutory training has taken place
including school visit policy/CP
Safeguarding Policy
LA guidance / audit
Safeguarding Lead
Termly
c ) Appoint Link Governor to
monitor safeguarding practices
Safeguarding Policy
LA guidance / audit
d) Monitor the impact of the
Safeguarding policy
Safeguarding lead annual report
Safeguarding Lead
Termly
e) Check that applicants/volunteers
are vetted following appropriate
procedures
Details in the annual report / audit
Safeguarding Lead
Termly
f) Check that the single list is
accurate and updated regularly
Confirmation in annual report / audit
Safeguarding Lead
Termly
g) Confirm that a member of SMT is
designated to take the lead on
Safeguarding and work with other
agencies
Confirmation in annual report / audit
Safeguarding Lead
Annually
h) A member of the committee and
headteacher complete the national
accredited training course on safer
recruitment
Certification
Safeguarding Lead
As required
i) Consider the SEF
SEF Section A4.7 and A2.5
Safeguarding Lead
Annually in
Spring term
its responsibilities regarding
Child Protection and current
requirements on safeguarding
Termly
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Terms Of
Reference/Responsibilities
Behaviour
1.
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
When
Copy of policy
School Lead
Annually
Progress report
School Lead
Every meeting
c) Commission a school survey of
pupils’ and parental attitudes
Survey findings
School Lead
Termly
d) Review survey findings and
agree actions
SEF sections A2.6 and any
supporting report
School Lead
Annually
e) Consider school’s report on
behaviour and attitudes
School Council Report on issues of
concern to pupils
Chair of School Council
Termly
f) Consult with the school council
termly
Case evidence
School, LA and National guidance
Headteacher
As required
When appropriate, act as Pupil
Discipline Panel (excluding
Headteacher)
Case evidence
Relevant guidance
1.
2.
Ensure policies are in place to 3. a) Review regularly school
behaviour and anti-bullying and
improve behaviour ensuring all
exclusion policies
pupils feel safe in the school
community.
b) Monitor the impact of the above
(including exclusion data) and
agree any further actions
2. To ensure effective procedures
are in place to deal with issues
concerning pupil behaviour
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As required
Terms Of
Reference/Responsibilities
Well Being
1. To ensure the school provides a
supportive environment, which
supports healthy lifestyles.
2. To ensure the school provides
a supportive environment for all
learner through care, guidance
and support.
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
When
a) Consider school’s report on
nutritional standards (to include
school meals, snacks, and food
available during wrap around
provision) and agree any further
actions.
Annual report on nutritional standards
SEF Section A2.7
Healthy schools lead
Annually
b) Check that pupils entitled to FSM
have access to this provision
Evidenced in headteachers report
Headteacher
Annually
c) Review the school’s policy on
healthy lifestyles.
Report in SEF Section A2.7
and reports on /Health and Well
Being Policies/Reports
School Lead
Policy Annually
Report Termly
a) Check that effective
arrangements are in place for the
identification and support of
vulnerable pupils (including LAC
and young carers) and strong
partnerships with relevant agencies.
Details of policies and strategies
Annual report
School Lead
Annually
a) Check termly attendance
reports including reports on
persistent offenders
Termly reports
SEF Section A2.9
School Lead in this area
Attendance
1. To ensure that the school has
good mechanisms in place to
support good attendance.
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Page 9 of 16
Termly
Equalities
1. To ensure that the school
promotes equal opportunity and
tackles discrimination.
a) Consider how equality of
opportunity is promoted across the
range of school policies
School Policies
School lead in this area
Annually
SEN policies
DDA
Equalities (include race ,gender,
sexual orientation,age,religion)
School Leads
Annually
Equalities report
School Lead
School complaint procedure
Headteacher/SENCO
b) Appoint a link governor for
Equalities
c) Review the school’s Single
Equality Policy to sure that it
they complies with codes of
practice and equalities
legislation.
d) Review procedures under the
above policies ensuring consistent
and equitable application;
e) Respond to complaints regarding
SEN and equalities issues in
accordance with schools complaints
procedure.
05/02/2016
Annually
Annually
Case evidence
As required
Page 10 of 16
Terms Of
Reference/Responsibilities
Engagement with Parents
To ensure the school engages
efficiently with gives parents and
gives them relevant information
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
School lead in this area
When
a) Check the schools policy on
engagement with patents and
carers
Policy, report
SEF Section 4.4
b) Check that every child receives a
report of their achievement;
Report
Headteacher
Summer Term
c) Approve an appropriate
prospectus which fulfils all statutory
requirements;
Prospectus
Guidance
SLT
Summer Term
Annually
d) Prepare school profile which
fulfils all statutory requirements;
Profile
Guidance
SLT
Summer Term
Annually
e) Review school’s procedures for
communicating and engaging
parents
Action plan and report
School Lead
Termly
f) Review communication channels
for parents including home school
planners; newsletters, curriculum
and home learning information
including information on transitions.
Examples of home school
communication from appropriate staff
leads
Headteacher/School Lead
Termly
a) Consider school’s report and its
action plan on community cohesion
School plan
SEF section A4.8
School Lead
Annually
School Lead
Annually
Annually
Community Cohesion
To ensure that the school promotes
Community Cohesion
b) Review the school’s strategies
for promoting interaction with the
local / national and global
community
05/02/2016
School plan
Page 11 of 16
‘A’ School Business Committee
Overall responsibility to take a strategic role in the financial management of the school and in ensuring that the buildings and premises of the school provide a
safe and high quality learning environment.
Finance
Terms Of
Reference/Responsibilities
To monitor the budget
How To Perform This Function
Information To Be Presented
a) Monitor budget reports
Budget monitoring reports as agreed.
SEF Section 4.9
Budget monitoring reports as agreed.
i.e. Actual Expenditure and Income
against budget for the following;
Revenue Budget (including Standards
Fund)
Capital Budget (including Standards
Fund)
School Fund
Any other funds under the control of
the governing body.
These reports should include
committed income and expenditure
and a forecast out-turn for the end of
the year , monthly cashflow reports
and three year budget report.
(These reports must include original
system data)
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Information Supplied/Presented
By
Head Teacher or Bursar
Bursar
Headteacher
When
Each meeting
Terms Of
Reference/Responsibilities
To set and review the budget and
recovery plan where necessary.
To authorise changes to the
budget where appropriate
To ensure that the school’s
finances comply with best value
good practice
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
Head teacher/Bursar
When
a)Ensure that the budget is
reasonable, affordable and
achievable
Proposed budget, including
assumptions which have been used
and details on how costs calculated,
budget figures from LA, School
development plan, asset
management plan
b)Approve recommendations of HT
regarding staff salaries
Head teachers report and
recommendations
Head teacher
Annually and as
required
c) Consider requests to vire monies
between budget headings
a) All decisions are informed by
best value guidance
Virement form
Bursar
Each Meeting
b) Authorise expenditure in line with
The Scheme of Delegation
guidance
Alternative quotes / tenders as
required by the London Borough of
Merton’s Standing Orders for
Contracts
Bursar
As required
c) Participate in staffing reviews
and implement according to the
schools performance management
and pay policy
Performance Management and Pay
Policy
Bursar/Headteacher/Pay
Committee
As required
d) Approve best value statement
before submission to the LA
Best Value Statement
Bursar/Headteacher
e) Oversee the preparation and
implementation of contracts
ensuring they meet all current
regulations and guidelines
and make recommendations to
FGB in line with LA guidance
Alternative quotes / tenders as
required by the London Borough of
Merton’s Standing Orders for
Contracts
Bursar
Annually, to be
submitted with the
annual budget on
1st June each year
Each Meeting
f) Approve SLA payments for LA
services (including insurance,
payroll
05/02/2016
Annually in the
Spring Term
Page 13 of 16
Terms Of
Reference/Responsibilities
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
When
To ensure the school has a clear
internal financial procedures
document that complies with
FMSiS standards
a)to write and review the internal
financial procedures guidance for
school staff and to ensure that this
is adhered to through regular audits
Internal Financial Procedures Manual
Bursar/Headteacher/Chair of
Business Committee
Bi annual review
b) to ensure the school fulfils the
standards required by FMSiS and
that these are monitored on a
regular basis
FMSiS Audit and assessments
Yearly LA/internal audits
Bursar/Headteacher
Termly Update
Annual Audit report
Copies of policies and statutory/best
practice updates
Bursar/Headteacher/School Lead
Annually
To prepare and review
c)
finance/premises based statutory
policies
05/02/2016
review annually the schools
policies on:
 Charging and remissionscurriculum
 Extended Schools charging
 Lettings
 Bad Debt
 Whistle Blowing
 Environmental
development
Page 14 of 16
PREMISES
Terms Of
Reference/Responsibilities
How To Perform This Function
Information To Be Presented
Information Supplied/Presented
By
When
To ensure procedures are in place
in the school to meet all health and
safety legislation
a) Review schools health and
safety policy to ensure it is in line
with LA and national current
guidance
Health and Safety Policy
Any relevant guidance and legislation
School Lead on Health and
Safety
Annually
b) Check that school procedures
and risk assessments are in line
with policy and actions from yearly
H&S audit
Health and Safety policy including
risk assessments
Annual Health and safety report
School Lead on Health and
Safety
Annually
Annual Health and Safety report
School Lead on Health and
Safety
Annually or as
required
a.1) Use the LA Asset Management
Plan to draw up/revise a School
Asset Development Plan
LA Asset Management Plan and
condition surveys
School Asset Development Plan
LA
Headteacher
Annually
a.2) To review strategy for
spending Devolved Capital within
context of the school asset
development plan
Devolved capital strategy plan
School asset development plan
Headteacher/Bursar
b.1) Conduct an inspection of
premises and grounds including the
site manager’s residence
Previous statement of priorities
Site Manager
Headteacher
Members of Business Committee
LA Premises Officer by invitation
if needed
At least annually
b.2) Following the inspection above
prepare a statement of priorities of
maintenance and development
Statement of priorities
Chair of Committee
Annually
b.3) Present the statement to the
full Governing Body
Statement of priorities
Chair of Committee
Annually
c) Ensure that appropriate external
technical professionals are
consulted where necessary
To ensure that buildings and the
learning environment are
maintained and fit for purpose
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Page 15 of 16
Annually
c) Ensure that the school budget
contains sufficient funds to address
proactive and reactive maintenance
School Budget
Bursar
Annually
Schedule of work
Site Manager/
Bursar/Headteacher
As required
e) Ensure that appropriate liaison is
made with the LA contracts and
school organisation section who
have responsibility for school
premises
Annual Health and Safety Report
Headteacher
As required
f) Develop and review policy for
school security and monitor
security implementation
Policy for school security
Headteacher and Site Manager
Annually
g) Approve costs of cleaning
contract and monitor effectiveness.
Cleaning Contract/Monitoring Report
Headteacher
Annually
d) Approve costs and
arrangements for maintenance,
repairs and redecoration within the
budget allocation
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