Resolution No. 14 of 2011, of the President of
the Cultural Village Public Corporation
(Katara), on Issuing a Bylaw Regulating the
Work of the Corporation’s Committees 14
/ 2011
Number of Articles: 18
Table of Content
Issuance Articles (1-2)
Chapter One: Definitions (1-1)
Chapter Two: General Provisions (2-4)
Chapter Three: The Committees Works System (5-8)
Chapter Four: Remuneration of the Committees (9-15)
Chapter Five: Final Provisions (16-16)
The President of the Corporation,
After perusal of Emiri Resolution No. 38 of 2010, on the Establishment of
the Cultural Village Public Corporation (Katara), in particular Article 6
thereof;
The Proposal of the Corporation’s General Manager
Hereby decides the following:
Issuance Articles
Article 1 - Introduction
The bylaw regulating the work of the Corporation's committees annexed herein shall apply
Article 2 - Introduction
All competent authorities, each within its own jurisdiction, shall execute this Resolution, which
shall come into force from the date of its publication in the Official Gazette.
Chapter One: Definitions
Article 1
In applying the provisions of these Regulations, the following words and phrases shall have the
following meanings assigned thereto, unless the context requires otherwise:
“Corporation” means the Cultural Village Public Corporation (Katara),
“President” means the President of the Corporation
“Vice- President” means the Vice- President of the Corporation
“General Manager” means the General Manager of the Corporation.
Chapter Two: General Provisions
Article 2
Subject to the provisions of the financial bylaw and other bylaws in force in the Corporation, the
President or his designee may form permanent or temporary committees.
Article 3
The Resolution issued regarding the formation of committees shall appoint their chairpersons and
members, determine the committees' duration, and remit thereof.
Article 4
Where the duration of a committee is not less than one year and convenes periodically and
regularly at least once every week, such committee shall be deemed permanent.
Where the duration of a committee is less than one year or have fulfilled its specific purpose and
is therefore no longer required, such committee shall be deemed temporary.
The Resolution issued on the formation of a committee shall specify whether it is a permanent or
temporary committee. A committee shall be deemed temporary if the Resolution issued on its
formation does not specify whether it is permanent or temporary.
Chapter Three: The Committees Works System
Article 5
Each committee formed in accordance with this Resolution shall devise its own agenda for the
manner in which it will function and the manner in which it will fulfill the tasks that it undertakes.
For the valid transaction of business, a quorum must be present at any meeting; such quorum shall
comprise the Chairperson of the Committee or his Deputy and the majority of the committee
members.
Article 6
The Resolutions and recommendations of a committee shall be issued by a majority vote of the
members present. In the event of a tie, the president of the meeting shall have the casting vote.
Where a member fails to attend two consecutive meetings without giving an acceptable reason
for absence, the Chairperson of the Committee shall notify the President in order that he may
consider the appointment of an alternative member to attend meetings on a temporary or ongoing
basis.
Article 7
A committee may co-opt additional members from amongst Corporation employees or such other
persons, as it deems appropriate. Such co-opted members shall not be entitled to participate in
any vote taken by the committee.
A committee may form sub-committees from amongst its members or assign individual members
to deal with one or more matters within the terms of reference of the committee.
Article 8
Minutes for each meeting shall comprise the following:
1.
The date, time and place of convening the meeting;
2.
The names of those attending the meeting, those who offered apologies for absence and
members who failed to attend;
3.
The agenda for the meeting, and an executive summary of the discussion that took place
and opinions given;
4.
Resolutions and recommendations reached by the committee;
5.
The date, time and place decided on by the committee for its next meeting, and the time
when the meeting ended.
The Chairperson of the Committee, or his Deputy, and the members shall sign the minutes as
being a true and correct record of the meeting.
Chapter Four: Remuneration of the Committees
Article 9
Eligibility for remuneration for a committee shall require that the following conditions:
1. That the committee is formed by the decision of the President or whomsoever he may
authorize;
2.
That its meetings are generally held out of official working hours but that, when necessary,
some meetings may be held during official working hours;
3.
That a permanent committee shall convene not less than four times each month unless the
Resolution establishing the formation of the committee stated otherwise;
4.
That committee members are not dedicating full time to perform the work assigned to them,
and that they do any work assigned to them in addition to their original duties.
Article 10
The Resolution issued on the formation of a committee shall determine the remuneration for
members as follows:
1. Permanent committees: Each member shall be paid a maximum of Five Hundred Qatari
Riyal (QR500) for each meeting attended, a maximum of Two Thousand Qatari Riyal
(QR2,000) being paid per month regardless of the number of meetings attended.
2.
Temporary committees: Each member shall be paid Two Hundred Qatari Riyal (QR200) for
each meeting attended, a maximum of One Thousand Qatari Riyal (QR1,000) being paid
per month regardless of the number of meetings attended.
The President may determine remuneration for members of the Committee other than these
amounts, if the nature of the task assigned to the Committee so requires.
In the applications of the provisions of this bylaw, the Committee's members shall mean the
Committee's Chairpersons, Vice-Chairpersons and all other Committee members whether they
are employees of the Corporation or otherwise.
Article 11
Where a member of a permanent committee fails to attend any meeting of the committee, Five
Hundred Qatari Riyal (QR500) shall be deducted from his remuneration for each meeting not
attended.
Where a member of a temporary committee fails to attend any meeting of the committee Two
Hundred Qatari Riyal (QR200) shall be deducted from his remuneration for each meeting not
attended.
Article 12
A Corporation employee shall not become a member of more than three committees and may not
receive more than Six Thousand Qatari Riyal (QR6,000) per month regardless of the nature or
number of committees of which he is a member.
Article 13
Subject to the provisions of Article 12, a committee member may not combine committee
remuneration with any bonus, or premium, allowance, or other remuneration for additional work
performed thereby out of official working hours. In the event that the amount of the bonus, or
premium, allowance, or other remuneration for additional work performed by the committee
member out of official working hours is less than the remuneration awarded by the committee,
the committee shall pay the committee member the difference between the two sums.
.
Article 14
The provisions of Article 13 shall not be applied to amounts that a member of the committee may
receive in the event of his membership of the following:
1.
The boards of public authorities and Corporations, companies and other entities owned by
the government itself or to which the government may be a contributory;
2.
Conferences, meetings, assignment, missions, international exhibitions and other such
events in which the Corporation may participate;
3.
Joint or specialized committees emerging from international agreements concluded between
the State and others.
Article 15
A committee shall refer to the body that commanded its formation to receive instructions in the
event that:
1.
Difficulties or problems are encountered that a committee unable to resolve;
2.
It is deemed necessary to include new members, or if a member's post is vacant for any
reason;
3.
It is considered that a task assigned to the committee requires modification;
4.
It appears that there is insufficient time for the committee to achieve the tasks required
thereof;
5.
A temporary committee considers that the tasks assigned thereto require that it become a
permanent committee.
In all cases, the committee shall prepare a comprehensive report detailing the phases of tasks
already executed, its points of view and proposals.
Chapter Five: Final Provisions
Article 16
The provisions of this bylaw shall apply to the existing Corporation's committees by the date this
bylaw comes into force. Such committees shall modify their status in accordance with these
provisions.
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