Welcome to…
The Boys & Girls Clubs of DE
North Star Elementary School
The Boys & Girls Clubs of DE is excited about the opportunity to offer before
care and after care in the North Star Elementary School. The Boys & Girls Clubs
of DE School Site Child Care Program is licensed by the State of Delaware and
will feature instructional strategies that enhance Red Clay Consolidated School
Districts’ programs. This program will feature books for shared reading and
guided reading technology with age-appropriate software, writing experiences,
music, cultural and arts enrichment, field trips to extend learning and
indoor/outdoor recreation.
The Boys & Girls Clubs of Delaware School Site Child Care program’s before
school care will begin at 6:30am. After school child care will follow the
conclusion of the school day until 6:00pm. You may enroll your child for before
school care, after school care, a combination of the two programs to meet your
childcare needs. This program is open during early release, full-days off and
holiday breaks. Children enrolled in after school child care will need to be picked
up by their parent/guardian at North Star Elementary by 6:00pm.
We will consistently offer the following:
 Nutritious snacks/drinks EVERYDAY.
 Maintaining a 1:12/15 staff to student ratio.
 A full-time professional Director and Education Director on site with
additional qualified staff.
 Staff certified in First Aid, CPR and in the administration of medication.
 Care that will be provided on half days at school and on full days off at the
school or at FRAIM BGC/North Star.
Our fees for our featured programs are as follows:
 One time yearly membership fee to the Fraim BGC $15/year/child
 Before OR After school care: $70
 Before AND After School Care: $90
 Casual Care is available to families who choose to use our program on an
occasional basis. Children must become Boys & Girls Club members and
return all completed paperwork 48 HOURS prior to the day care will be
provided
Casual Care Fees:
$20.00 per visit for Before Care
$25.00 per visit for After Care
$30.00 per ½ days (Before and After Care on one day)
$35.00 per visit for full-day off
*** We ONLY accept CASH, MONEY ORDERS, or ELECTRONIC DEBITING
from a checking account as acceptable forms of payment!***
*** Unfortunately, we do NOT offer a discount on the second child. Discounted
rates will ONLY be given when there are three (3) or more children in the family
attending.***
Summer Fun Club is an added benefit of the North Star Boys & Girls Club School
Site program. Children can enjoy their summer with school friends and the
guidance of trained professional staff at North Star Elementary School. During the
summer program the children are involved in thematic units, field trips, outdoor
activities, crafts and many more exciting adventures.
All children must become a member of the Clarence Fraim Boys & Girls Club.
The annual membership is $15.00 and is due at the time of registration.
REGISTRATION INFORMATION FOR THE SCHOOL YEAR/SUMMER
NORTH STAR ELEMENTARY SCHOOL
PLEASE COMPLETE THE REGISTRATION FORM:
Type of care needed:____ Before ____After____ Casual Care ____Summer
Child’s Name:_____________________ Date of Admission:____________
Child’s Age:_________ Date of Birth:____________________________
Grade, Teacher, & Room #_________________________________
With whom does the child reside? ____Mother ____Father ____Other
Mother’s Name:_____________________ Employer:________________
Business Phone:________________ Business Address:________________
Hours of Employment:______________ Email:______________________
Mother’s Home Telephone #:_______________ Cell/Pager:____________
Mother’s Home Address:_______________________________________
Father’s Name:_____________________ Employer:________________
Business Phone:________________ Business Address:________________
Hours of Employment:______________ Email:______________________
Father’s Home Telephone #:_______________ Cell/Pager:____________
Father’s Home Address:_______________________________________
Alternative Emergency Contact:____________ Phone #_______________
Address:__________________________________________________
Alternative Emergency Contact:____________ Phone #_______________
Address:__________________________________________________
Name of Person(s) authorized to pick-up child other than
parents:________________________________________________________________________
______________________________________________________________________________
(Child will not be released if person’s name is NOT listed)
Does your child have any allergies? Y/N (circle one) Please describe:
______________________________________________________________________________
______________________________________________________________________________
Does your child have any special needs? Y/N (circle one) Please describe:
________________________________________________________
Name of Family doctor:_______________ Phone:___________________
Name of Family dentist:_______________ Phone:___________________
Insurance Provider:_____________ Policy Number:__________________
Hospital Preference:__________________________________________
Boys & Girls Clubs of Delaware
School Site Child Care Program (SSCCP)
669 South Union Street
Wilmington, DE 19805
North Star Elementary School
1340 Little Baltimore Road
Hockessin, DE 19707
Program Director: Alison Dwyer
Site Cell Phone Number: 302-463-6188
MISSION
The Boys & Girls Clubs of Delaware is part of a nationwide movement whose mission is
to inspire and enable all young people, especially those from disadvantaged
circumstances, to realize their full potential as productive, responsible and caring citizens.
STATEMENT OF IMPACT
The Boys & Girls of Delaware is a positive place to build better citizens, one youth at a
time.
CORE BELIEFS
We accomplish this by providing:
-A safe place to learn, grow, and have fun.
-On-going relationships with caring adult professionals.
-Life-enhancing programs, educational programs, character and
value development experiences.
-Opportunities for family and community involvement.
THE SCHOOL SITE CHILD CARE PROGRAM ASPECTS
The Boys & Girls Clubs of Delaware SSCCP enhances the lives of children we serve by
developing their values, skills, and self-esteem. In looking at our program the following
aspects can and should be identified:
VALUE DEVELOPMENT
-Provide opportunities for democratic decision making.
-Reinforce honesty and truthfulness.
-Encourage respect for people and property.
-Facilitate kindness/tolerance.
-Provide a multi-cultural experience.
SKILL DEVELOPMENT
-PHYSICAL: sports; health awareness
-CREATIVE: art;music; dance; imagination.
-SOCIAL: conflict resolution;
communication;teamwork;leadership.
-PERSONAL:self assessment;decisionmaking; goal setting; safety; values
clarification.
-EDUCATIONAL:reading;math;critical
thinking
SELF ESTEEM ENHANCEMENT
-Emphasize positive attitudes.
-Provide equal opportunities for success and participation.
-Recognize cultural differences.
-Encourage self-expression.
-Allow children to voice and resolve grievances.
-Enforce consistent rules and regulations.
-Address individual needs.
-Encourage positive views of the future.
-Help children set and achieve goals.
ADMISSION POLICY
ALL children must be a Boys & Girls Club MEMBER. The membership fee is $15 per year per
child.
Health Forms: Upon admission into the SSCCP a current health appraisal by a certified
physician or nurse practitioner is mandatory, and shall be updated yearly or in accordance with
the recommended schedule for routine health supervision by the American Academy of
Pediatrics. If a child has not received adequate immunizations as required by the child’s age, the
SSCCP will require a written plan for updating the immunizations within a reasonable time
frame. Any child born after March 1995 will need a Lead Level test given by physician.
CHILDREN WILL NOT BE ADMITTED INTO THE SSCCP WITHOUT A CURRENT
HEALTH APPRAISAL IN THEIR FILES.
TUITION: Timely tuition payments will enable us to better serve your child. Payment is due the
Friday before care OR every Monday, for care that week. We are not able to accept
personal checks. Tuition payments are processed through the ACH Electronic Funds
Transfer System. Cash, cashier checks, or money orders are also acceptable methods of payment
for tuition. Our fees are: Before OR After School ONLY is $70.00/week/child, Both Before
AND After School is $90.00/week/child. Unfortunately, we do NOT pro-rate our weeks! A full
week of care is considered to be three or more days.
Weekly Care- for parents who need childcare Monday-Friday. Before and After school care as
well as Before or After school care is available. There is an additional fee for full and half days
off from school for those children enrolled in our program. Please note: if you register your child
on a day off and choose not to attend the fee will still apply. A full week of care is considered to
be three days a week or more. We do NOT pro-rate our weeks when there is a four day school
week. FEES FOR THANKSGIVING BREAK, WINTER BREAK AND SPRING BREAK
WILL BE ANNOUNCED.
Casual Care- for parents who want to use the program occasionally. Current enrollment
information must be on file to use the SSCCP on a drop-in basis. There is no guarantee that the
drop-in space is available. You must first contact the Site Director to see if there is space. Please
call the Site Director at least 24 hours before the date you wish to use the program. Fees are: Full
day/$35, half-day/$30 (both before care and after care on a normal school day), before school
only/$20, and after school only/$25.
*There will be additional charges for any field trips. ALL FIELD TRIP FEES ARE TO BE
PAID IN CASH!
A LATE CHARGE OF $5 WILL BE ASSESSED EACH DAY PAYMENT IS
LATE.
Payment is expected every week except for pre-planned vacations or other time off, with
a two week written notice prior to the vacation.
Year-End Tuition Statement-Tuition payments processed through the ACH Electronic Funds
Transfer System will be provided with a year-end tuition statement upon your request. If
you make Cashier check or money order payments, you will need to retain your weekly
receipts for tax purposes. A year-end statement will not be available.
Purchase of Care (POC)-Purchase of care will be honored; however, more than 5 absences
without prior notice will forfeit POC assistance. Families using before AND after school care
will be charged a full day rate for POC. Families using care on full days off from school and/or
participating in summer camp will be charged a 1½ day rate for POC. Families participating in
POC must be pre-approved for the care needed. Families who do not obtain pre-approval for their
child(ren’s) care will be responsible for payment variation between the POC payment and the
actual program tuition. FIELD TRIP FEES ARE ADDITIONAL FOR POC CHILDREN.
Families using POC who decide to remove their child from the program must give the site
director a two week written notice.
Late Pick-up-All children are required to be picked up by 6:00 p.m. The late fee will then begin
at 6:05pm and the charge will be $6.00 at that time. There will be a $1 charge per each minute,
per child for pick-ups after that time. Late charges are due at the time of pick-up and must be
paid in CASH. Children will not be admitted back into the SSCCP until payment has been made
for the late pick-up.
Field Trips-Field trip fees are not included in the tuition. Field trips are usually planned on half
and full days off from school. When the SSCCP schedules field trips, it is our policy that ALL
children who are enrolled in the SSCCP on that day take part in the field trip; no staff will remain
behind. Parents/Guardians are responsible for alternative childcare arrangements if they choose
not to have their child participate in a field trip. There are no refunds if parents/guardians choose
not to send their child.
Absences-When a child will not be attending the school site childcare program due to a prescheduled appointment or alternative childcare arrangements please notify the site director one
(1) day prior to the absence. There is no tuition reimbursement for absence.
Special Needs Child Care-specialized care admission procedures shall include:
1. A written referral relevant to the placement in child care from a licensed physician,
psychologist or specialist certified in the field of the child’s special needs.
2. A written plan of communicating with family and professionals serving the child’s special
needs for the duration of the child’s enrollment.
3. A trial attendance period for each child not to exceed six (6) weeks to evaluate the
appropriateness of the program, adequacy of the physical site, and compatibility of the child with
the program.
There are 10/11 days the Boys & Girls Clubs of Delaware observe as holidays. In observance
of these holidays, the SSCCP will be closed and no childcare will be provided. However,
payment is required for a full week of care. The site director of the SSCCP will give a list of
these holidays to parents/guardians. Additionally, the site director will post notification of “nocare” one and a half to two weeks prior to Boys & Girls Club of Delaware holidays.
ENROLLMENT PROCEDURES
All enrollment information must be completed and initial tuition paid at least 3 days before
starting the program later in the year.
Children are enrolled for the school year or the remaining part of the year if the child enters after
September.
Upon notification of admission into the School Site Child Care program, the following documents
must be completed and given to the Site Director:
1. Registration Information Page
2. Child Information Card
3. Health form-age appropriate health appraisal and immunization record.
4. Boys & Girls Clubs of Delaware membership form.
5. Emergency Authorization Form
6. Field Trip Permission Slip
7. Signed Parent Handbook form.
8. EFT Authorization Form, if applicable
9. Purchase of Care form, if applicable.
10. Christina School District Transportation Form
11. Sunscreen Authorization Form (only applicable during summer fun program)
12. State of Delaware Right to Know Form
13. Movie Release Form
Please include per child the tuition for the first week of care and the $15.00 Boys & Girls Club
membership fee. (Paid via electronic debiting, cash, or money order, or cashier’s check only.)
A child(ren) will not be able to begin the School Site Child Care program until the Site
Director receives all documentation & fees.
SCHOOL SITE CHILD CARE PROGRAM POLICIES
1. All children must become members of the Boys & Girls Clubs of Delaware
2. The school site childcare begins at 6:30am and ends at 6:00pm.
3. Parents/Guardians MUST COME INTO THE FACILITY to sign-in their children upon
arrival each morning, and sign out their children at the end of the day.
4. Children will not be permitted to wait in the front of the building for their rides.
5. Children will not be permitted to leave the facility grounds for any reason.
6. Release of Children: Anyone approved to pick up your child should be listed on your
Emergency Information Form You need to have someone other than the parents listed as an
emergency contact. This is a state requirement. We will not accept any child without someone
other than the parents listed for an emergency). The site director needs to be notified when
someone else will be picking up your child. Even if it is an emergency, the site director needs
your permission to release your child to someone other than you. Written documentation naming
the person(s) authorized by the parent/guardian for the release of the child(ren) is required for
dismissals. Identification must be presented and verified before any child is released from the
program. The SSCCP has to assume that both parents have the right to pick up your child, unless
you give the site director a copy of a court order stating otherwise. There will need to be a plan
of action for handling the non-custodial parent who arrives to pick up your child. Without a
court order, the Site Director cannot refuse a parent. If the site director has a court order and
a non-custodial parent tries to pick up the child, the site director will call the custodial parent. If
the non-custodial parent leaves with the child, the site director will immediately call the police
and report the situation. The Site Director will not place the other children at risk in a
confrontation with the non-custodial parent.
7. Release of Children: It is very important to the SSCCP that your child arrives home safely.
Therefore, if the person who arrives to pick up your child appears intoxicated or otherwise
incapable of bringing your child home safely, the site director will call the other parent or the
emergency contact. If this situation occurs a second time, it will be grounds for terminating care
in the SSCCP for your child.
8. In case of illness or discipline problems, a parent/guardian is required to come
IMMEDIATELY to pick up the child. If the child is not picked up he/she will not be permitted
to attend the School Site Child Care program on the following day.
9. EMERGENCY CLOSINGS: State of Emergency: The program will close at the time school
closes and parents are asked to pick up their child (ren) as soon as possible. Please listen to the
radio for the time of dismissal (93.7 or 99.5) or check the WSTW web site. We will ATTEMPT
to contact all parents to be sure that you are aware of the closure. Please let your child know
exactly what to do in an early emergency closing. Please contact the site director if your child is
to ride the bus home in the event of an emergency closing. Please see additional information
concerning weather-related closings. There are no refunds in the case of an emergency closing.

Remember cellular phones have limited use during the events of emergency
situations. Please do not call to find out if the school is closed. You will have
to listen to the radio.
10. Snow Closings, Cancellation, Delay, Early Dismissal Policy: The following is the course of
action that will be taken in the event of a schedule change due to inclement weather. There are no
refunds for snow closings. If there is a…


Cancellation: If the school district is closed, but offices are open (and there
is no state of emergency), care will be offered at The Fraim Boys & Girls
Club. If both the school district and offices are closed care will still be
offered at the Greater Newark (Rt. 40) Boys & Girls Club. Please remember
that in both cases your child will need a bag lunch and drink with no soda,
gum, or candy.

Delay: Care will be provided at North Star Elementary School for enrolled
children from 7 a.m. until the school day begins. Children enrolled for after
care only must pay a $17.00 charge to use morning care on delay days.
In addition, if your child does not normally attend our program before
school, you will need to call the Site Cell Phone (302 463-8936) after 7
a.m. We have limited space in the morning.

Delayed then cancelled: If children have begun to arrive because of a delay,
and then school is cancelled for the day, we will ATTEMPT to contact all
parents. Please listen to the radio (93.7 or 99.5) or check the WSTW website
for updated school cancellations. North Star will remain open until the last
child is picked up, however we ask that parents arrive as soon as possible, for
the safety of the children and staff.

Early Dismissal: Scenario #1: State of Emergency: We would need to leave
North Star however, if the Boys & Girls Club does not close we will be able
to offer care at the Fraim Boys & Girls Club. We are not able to provide
transportation to Fraim. A parent would have to pick his/her child(ren) up
at North Star and drive them to Fraim. Please listen to the radio for the time of
dismissal (93.7 or 99.5). We will ATTEMPT to contact all parents to be sure
that you are aware of the early dismissal. Scenario # 2: Not a State of
Emergency: We may stay at the school until 6pm., but would ask that every
family pick-up their child(ren) as soon as possible for the safety of every
child, parent, and staff member.
If care is NOT permitted at North Star and you still need care, you need to contact the
site director, Alison Dwyer @ 302-463-6188 or the Fraim B&G Club @ 302 6554591.
 Due to severe weather the Fraim B&G Club may be closed.
 Please listen to 93.7 or 99.5 or check the WSTW website for weather related closings.
 Please note: as soon as a final decision is made, the site director will put it on the
voice mail on the site cell phone. (If the report is not given the prior evening, it may
or may not be on voice mail as soon as you wake.)
Payment Schedule:
 Children enrolled for after care only must pay a $20.00 charge to use the morning
care on delayed days.
 There are no additional charges for children enrolled full-time (Before and After Care
students).
 Children enrolled for before care only must pay a $25.00 charge to use the after care
on early cancellation days.
 Drop in charges are $20.00 for school delay & $35.00 for school cancellation.
11. Please do not allow your child to bring toys and/or valuables to our centers, unless special
arrangements have been made with the Site Director. Our facility and staff will not be held
responsible for items that become lost or stolen. Toy guns and weapons are not permitted.
SCHOOL SITE CHILD CARE PROGRAM RULES
1. Our children will always show respect and cooperation toward each other and the staff.
2. Our children will keep their program area neat and clean.
3. Our children will stay with their groups at all times. There is no running in and out of the
building. Children are allowed in the halls only when accompanied by staff.
4. Our children never curse or swear.
5. Our children do not steal.
6. Our children are responsible for equipment they damage.
7. Our children will not be allowed to leave the facility.
8. Fighting and horseplay will lead to suspension. Children must keep hands to themselves.
9. NO TOLERANCE POLICY: Making a direct threat upon a staff or child(ren) concerning
their safety will result in suspension from the SSCCP.
VIOLATION OF THESE RULES WILL BE DOCUMENTED AND PARENTS WILL
BE CONTACTED.
CONSEQUENCES FOR BEING DISRESPECTFUL IN THE SCHOOL SITE CHILD CARE
PROGRAM WILL RESULT IN:
A. Loss of privileges within the school site childcare program.
B. Loss of participation within the school site childcare program.
C. Parents/Guardians brought in for a meeting.
D. Parents/Guardians will be brought in for a meeting and action will be taken in the form of
either a suspension or a dismissal.
PARENTS WILL BE CALLED TO PICK UP CHILDREN WHO ARE DISRUPTIVE
OR WHO ARE HAVING DISCIPLINARY PROBLEMS.
DISCIPLINE AND GUIDANCE POLICY
Staff shall use positive age-appropriate methods of discipline and guidance of children,
which encourage self-control, self-discipline, self-esteem, and cooperation.
* Praise, reward, and encouragement, shall be emphasized rather than punishment.
* Response to a child’s behavior shall be appropriate to the child’s development level.
* Corporal punishments inflicted in any way on a child’s body including shaking, biting,
pinching, or slapping are prohibited.
* Children shall not be humiliated, frightened, or verbally, physically or sexually abused by staff.
* Children shall not be deprived of food or toilet use as punishments.
* Children shall not be isolated without supervision.
* Children shall not be punished for going to sleep, toileting accidents, failure to eat all or part of
food, or failure to complete a prescribed activity.
DISCIPLINE ACTION TAKEN BY STAFF WHEN A BEHAVIOR INCIDENT
OCCURS BY A CHILD:
1. First offense: Verbal Warning/Time out/ Parents informed.
2. Second Offense: Official Verbal Warning via a write-up form.
3. Third Offense: Official Written Warning via a write-up form.
4. Fourth Offense: Phone call to parents and child is to be sent home for the day.
5. Fifth Offense: Child will be suspended from the program for 3 days.
6. Sixth and Final Offense: Child will be removed from the program permanently
and no refunds will be given for the current week of care.
Use of physical force as a response to violent behavior should be the last choice of action
for staff and should not be utilized except to protect one or others in situations where
bodily harm would occur without physical intervention. Any use of physical force should
be to prevent harm, such as separating individuals who are fighting. Staff who are
physically assaulted should protect themselves. However, getting free of conflict should
be the primary goal. Fighting, and physical or verbal assault on another person is a
violation of work rules.
FAIRNESS IN THE USE OF FACILITIES AND EQUIPMENT POLICY
The SSCCP will provide fair and equitable use of facilities and equipment to promote the
positive growth and development of its children. Capable, trained staff is employed to
manage both coed and non-coed programs that are designed to meet the needs of both
boys and girls. Boys & Girls Club programming aims to develop positive male/female
relationships, to encourage cultural and social interactions, to ensure safety in all
activities, and to promote the sharing of resources based on continued assessment of
need.
PROCEDURES FOR PARENT COMMUNICATION
The Boys & Girls Clubs of Delaware School Site Child Care Program (SSCCP) is open
for parent/guardian visits. The program encourages parents/guardians to become actively
involved in the program. To facilitate communication, the following procedures will be
followed:
1. Communication Board: Located near the sign-in/sign-out centers displaying the
following information:
-Sealed note from teachers to parents/guardians regarding child’s progress.
-Daily overall schedule of program activities.
-Health information.
-Upcoming events.
2. Conferences will be conducted between the Site Director and the parent/guardian
whenever necessary.
3. The Boys & Girls Clubs of Delaware SSCCP has available the State of Delaware
Delacare Manual. We encourage parents/guardians to become familiar with the current
licensing requirements.
4. The Boys & Girls Clubs of Delaware SSCCP Directors are available on a daily basis
to discuss any parental/guardian concerns. Every effort will be made to address concerns
arising within the program in a timely manner.
PROCEDURES FOR ILLNESS/EMERGENCY
SYMPTOMS OF ILLNESS FOR POSSIBLE EXCLUSION/NOTIFICATION OF
PARENT/GUARDIAN
If while at our center, a child displays symptoms of illness and/or fever, the child will be
isolated and kept comfortable while the parent/guardian is notified. The parent/guardian
receiving a phone call regarding an ill child is required to immediately come to the Boys
& Girls Clubs of Delaware SSCCP for the child’s release. If the parent/guardian cannot
be reached, emergency contacts will be called. If no party can be reached and symptoms
persist, the child’s physician will be notified.
The Boys & Girls Clubs of Delaware SSCCP shall not permit a child who has symptoms
of illness specified below to be admitted into the SSCCP. The symptoms of illness for
possible exclusion shall include, but not be limited to any of the following:
 Severe pain or discomfort, particularly in joints, abdomen or ears.
 Acute diarrhea, characterized as two (2) times the child’s usual frequency of bowel
movements.
 Two (2) or more episodes of acute vomiting within a period of twenty-four (24) hours.
 Severe coughing or sore throat.
 Oral or axially temperature of 101.5*F or over, accompanied by behavior changes and /or
other symptoms.
 Yellow (jaundiced) skin or yellow eyes.
 Red eyes with discharge.
 Infected untreated skin patches or lesions.
 Difficult or rapid breathing.
 Severe itching of body or scalp.
 Skin rashes lasting more than one (1) day.
 Swollen joints.
 Visibly enlarged lymph nodes.
 Stiff neck
 Blood or pus from ears, skin, urine or stool.
 Unusual behavior from the child characterized by no playing, confusion, persistent,
inconsolable crying.
 Loss of appetite characterized by refusing all solids.
 Symptoms which indicated any of the following diseases:
Chicken pox
Impetigo
Lice
Scabies
Strep Throat
In the event of illness, parents must have alternative plans for childcare. Children not well enough
to follow the daily routine (including outside play) must not attend the SSCCP.
Administration of Medication
Medication will only be administered to a child by a staff certified in the administration of
medication with the permission from the child’s parent/guardian for each medication to be
administered. All prescription medication must be in its original container, properly labeled
with the name of the child, name of the medication, dosage information, medication strength
and the directions for administering the medication. The child’s health care provider must
authorize medication. All non-prescription medication shall be in its original container,
properly labeled with the directions for administration and labeled with the child’s name.
Any deviation from the label instruction shall be in writing from the child’s health care
provider. The SSCCP shall keep a record of the administration of medication to children,
which includes medication as well as any adverse effects, which are observed. While a child
is receiving medication, the staff will note in the records of the child and advise the
parent/guardian of the occurrence of any health problems such as diarrhea, vomiting,
continuous hunger, refusal to eat, nosebleeds, skin rash, high temperature or difficulty
breathing.
CHRONIC HEALTH CONDITIONS:
The site director will inform all SSCCP staff of the health needs of individual children and
make certain the staff respects the confidentiality of the children’s health needs. Training will
be provided to insure the SSCCP is knowledgeable in special health needs.
Children afflicted with asthma/ allergies shall have necessary medication (inhalers,
prescription tablets, etc.) on site during program hours. Medication will only be administrated
to a child by a certified staff. All prescription medications must be in its original containers,
properly labeled with the name of the child, name of the medication, dosage information,
medication strength and directions for administering each medication.
The SSCCP shall keep a record of the administration of medication to children, which
includes medication as well as any adverse effect that is observed. While a child is receiving
medication, the staff will note in the records of the child and advise the parent/guardian of the
occurrence of any health problems such as nosebleeds, skin rash, nausea, diarrhea, high fever
or labored breathing.
In the case of an asthmatic emergency the parents will be contacted; we want the parent to
make decisions concerning their child. If the parent/guardian cannot be reached or the parent
cannot get to the SSCCP quickly and the child is in danger, 911 will be called. Every effort
will be made by the SSCCP staff to notify the parent/guardian of the child’s condition. The
child will be transported by the paramedics to the hospital listed on the child’s enrollment
form, and a site director will stay with the child until the parent arrives.
MANAGEMENT OF COMMUNICABLE DISEASES
TABLE OF REPORTABLE COMMUNICABLE DISEASES
RESPIRATORY
Diphtheria
German Measles
Homophiles Influenza Disease
Measles (rubella), Mumps
Bacterial (spinal) Meningitis
Pertussis (whooping cough)
Tuberculosis
GASTRO- INTESTINAL
Giardiasis
Hepatitis A
Salmonellosis
Shigellosis
Please be assured that each parent/guardian whose child may have been exposed to a
reportable communicable disease shall receive written notice of an outbreak of such
disease in the SSCCP. Any communicable disease reported in our center is not due to a
lack of proper cleaning/sterilization procedures at our site.
The Boys & Girls Clubs of Delaware SSCCP staff shall permit the return of a child to the
program when the symptoms are no longer present or when a licensed physician indicates
the child poses no serious health risk using medication for 24-48 hour period.
PROCDURES FOR INJURY
The following procedure has been established should your child be involved in an accident
resulting in an injury during the SSCCP and after the child’s condition has been discussed
with the SSCCP health consultant.
NOTIFICATION OF PARENT/GUARDIAN: The parent/guardian will be contacted
immediately after the accident has occurred, and will be given an assessment of the child’s
condition based upon the recommendation of the SSCCP health consultant. The Boys & Girls
Clubs of Delaware SSCCP staff are trained in Ellis First Aid and CPR. In the case of an
accident resulting in an injury to a child, the staff will follow standard procedure set by Ellis
as it relates to the specific accident/injury.
UNABLE TO CONTACT PARENT/GUARDIAN: In the event that the staff is
unsuccessful in notifying a parent/guardian of an accident, they will proceed to call the
emergency contacts on the Boys & Girls clubs of Delaware SSCCP emergency form. The
Site Director will remain with the child and continue to call the parent/guardian or the
emergency contact until communication has been established. Please remember someone
other than the parent/guardian needs to be listed as an emergency contact.
REPORTING OF INJURY: The Boys & Girls Clubs of Delaware SSCCP shall maintain
an injury report for each incident in the child’s file and report to the Division of Public Health
an injury resulting in hospitalization. An injury report shall include the child’s name, date,
description of the injury, how the injury occurred, and the first aid or medical care required.
EMERGENCY TRANSPORTATION FOR INLLNESS/INJURY
When the SSCCP health consultant has assessed the child’s illness is serious, every effort will
be made by the staff to notify the parent/guardian of the child’s condition. If the child’s
condition is serious and warrants immediate attention and the parent/guardian or emergency
contact cannot be reached, the child will be transported by the Emergency Medical System to
the hospital listed on the child’s SSCCP emergency form. A SSCCP Site Director will
remain with the child until the parent/guardian has been notified and arrives at the hospital.
The staff will continue to call the parent/guardian and emergency contact until
communication has been established.
FOOD AND NUTRITION POLICY
The children involved in the Boys & Girls Clubs of Delaware SSCCP will receive a nutritious
snack and drink after school each day. The SSCCP staff considers our relationship with the
parents/guardians a partnership. We ask your cooperation in packing a nutritional lunch for
your child on half days and “no school” days. This will ensure that your child has a
productive day in the program. Some guidelines are listed to assist you in selecting items for
your child’s lunch.
A lunch for children shall have one (1) item from each of the food groups below:
1. Dairy products: milk, milk products, cheese.
2. Protein: meat, poultry, eggs cheese, peanut butter, dried beans, peas, nuts.
3. Fruits and vegetables: include a variety of vegetables and fruit
4. Grain: whole grain and enriched products such as breads, cereals, pastas, crackers, and
rice.
Children who bring lunches that require refrigeration to prevent spoilage need to
inform a Site Director. Lunches must be labeled at home with the child’s first and last
names. They will then be placed in the refrigerator at the Boys & Girls Club of
Delaware SSCCP.
The Boys & Girls Club of Delaware SSCCP believes that your child will feel better, and
have a more positive day in the SSCCP if non-nutritional foods are enjoyed at home. Some
examples of non-nutritional foods are listed below:
 Candy, including chocolate
 Gum
 Soda
 High sugar food
 Artificially colored beverages
If your child should come to the SSCCP without a packed lunch, the staff will not be able leave
the site to purchase a meal. Peanut butter and bread (or a comparable substitute), and a drink
will be provided by the SSCCP. Please note: On school days off, the lunchtime will be at 11:30
a.m.- 12:15 p.m. If you have forgotten your child’s lunch, please bring a packed lunch back to
the SSCCP before our designated lunchtime. If the parent/guardian arrives after the
designated lunchtime with the lunch, the parent/guardian will need to take the child to another
area of the building to eat. It will not be the Boys & Girls Clubs responsibility to monitor a
second lunch time.
TOXIC MATERIALS
Toxic materials such as cleaning agents, bleach, or medicines are kept in locked cabinets, out
of the reach of children.
POWER FAILURE/NATURAL DISASTERS (earthquake, tornado, hurricane, blizzard)
 Children will remain in the building whenever possible
 If a Site Director determines that the building must be evacuated, parents/guardians or
emergency contacts will be contacted to pick up children. A Site Director will stay
with the children until a parent/guardian or emergency contact arrives at the school
site.
 If it is not possible to remain at the school site, a note will be posted on the front door
of the school explaining the whereabouts of the children and staff.
In case of gunfire in the community, priority is given to getting the children into the
building as quickly as possible. Then 911 will be called, and the children will be kept
inside for the remainder of the day.
FIRE EVACUATION
Fire drills will be administered twice a month. As in all fire drills, children will not be
permitted to collect coats, toys, or any other personal items. As part of their orientation to the
SSCCP, the children will be taught to stop anything they are doing when they hear the fire
alarm, and meet their teacher immediately at a designated place. A Site Director will be
responsible for the children’s orientation to the program.
Exits, hallways, and other evacuation routes will be clear at all times to permit prompt and
safe exit from the building.
Regardless of the apparent size of the fire or the amount of smoke, the staff will promptly
lead the children out of the building using the closest and safest exit. Staff and children will
not stop to take clothing, toys, etc.
A Site Director will be the last person to leave the building, after checking the bathrooms,
hallways, etc. on the floors used by the SSCCP.
After the staff and children are assembled at the designated meeting area, a Site Director will
check attendance records and account for all children.
When and if the Fire Department determines it is safe to re-enter the school, staff will lead
the children back into the building.
WEAPONS
Children possessing a dangerous weapon will not be permitted in the SSCCP. A dangerous
weapon is a gun, knife, razor, karate stick, metal knuckle, or any other object that by the
manner it is used or intended to be used is capable of inflicting bodily harm. In cases that
clearly involve a gun, or which involve any other weapon used in a threatening manner, the
police will be called and the child will be subject to immediate disciplinary procedures
including suspension or expulsion from the SSCCP.
BOMB THREAT
In the event a staff member receives a bomb threat, a Site Director will:
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Attempt to get the maximum information from the caller.
Call the police and the Boys & Girls Clubs of DE administrative offices.
UNDER THE FOLLOWING CURCUMSTANCES THE SSCCP BUILDING
WILL BE EVACUATED:
An adult made the call.
The caller states the general location and/or the time of explosion.
A Site Director decides the nature of the call warrants evacuations.
Please sign and return this page
With your registration forms.
Thank you.
BOYS AND GIRLS CLUBS OF DELAWARE, INC.
POLICY AND PROCEDURE COMMITMENT
I have read the entire Boys & Girls Clubs School Site Child Care Program Policy and Procedure
Manual and understand my commitment to the Boys & Girls Club School Site Child Care
Program. My child/children has read, or I have read the Manual to him/her, and he/she
understands the policies and procedures. We both understand that failure to follow the
procedures and policies will result in closure of enrollment. We have agreed to accept the
policies detailed on the following pages.
_________________________________________
(Signature)
_________________
(Date)
I have received The Boys and Girls Clubs of Delaware Policy and Procedure Manual
along with the other required registration forms. I understand that I must read the
handbook, then sign and return the first page with the other completed forms in order to
have my child registered for care.
Parent/Guardian Signature ______________________________ Date ____________
PERMISSION SLIPS
FIELD TRIP
I, the undersigned give permission for my child ____________________ to go on various
field trips scheduled throughout the Summer Fun Program and/or the school year by the
Boys & Girls Clubs of Delaware School Site Child Care Program. Parents will be
informed of the cost and diestination two weeks prior to the trip. Parents/Guardians
signature releases the Boys & Girls Clubs of Delaware from any liability should an
accident/injury occur.
***Signature_____________________________________ Date_______________
DISPENSING SUNSCREEN
I give permission for a medicated-certified staff member of the Boys & Girls Clubs of
Delaware to apply sunscreen to my child on swimming days just before leaving for the
pool/outdoor field trips.
***Signature_____________________________________ Date_______________
MOVIES
Please indicate which ratings your child is allowed to watch. This will help us ensure that
everyone is comfortable with the movies we are showing.
My Child, _______________________is permitted to watch movies that are rated:
___G
___PG
___PG-13
****Signature________________________
PARENTS RIGHT TO KNOW
Under the Delaware Code you are entitled to insepct at any time the active record and
complaint files of any licensed child care facility. To review a child care filcility record,
contact:
Ellen Linen, Adm. Support Specialist I OR Dawn Clarke, Adm. Support Specialist I
Office of Child Care Licensing
Office of Child Care Licensing
1825 Faulkland Road
821 Silver Lake Boulevard, Suite 102
Wilmington, De 19805
Dover, De 19904
(302)892-5800
(302)739-5487
***Signature_____________________________________ Date_______________
EMERGENCY AUTHORIZATION
I hereby give my consent to the Boys & Girls Clubs of DE to call Dr. ____________ at
the following number __________ or to take my child to a hospital emergency room for
medical or surgical care should any emergency arise where such service is indicated. I
understand that the cost of this care will be paid by me.
It is understood that a conscientious effort will be made to notify me before such action is
taken, if time permits.
I understand that The Boys & Girls Clubs of DE will contact me or the names I have
designated on the enrollment application form to be called for emergencies if we can be
reached and time permits.
In order to meet all legal requirements, I hereby authorize an acting representative of the
Boys & Girls Clubs of DE to give consent for any and for all necessary emergency
medical care for my child _________________.
Signature___________________________________ Date________________
FORMS Missing in this packet:
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Child Information Card
Child Health Appraisal
Membership Information Form
Red Clay Transportation Form
Request to give Medication (optional)
Electronic Funds Transfer (optional)
BOYS AND GIRLS CLUB OF DELAWARE, NORTH STAR (BEAR CARE) AND/OR
NSE OFFICE HAS THESE FORMS!!! IF YOU HAVE ANY QUESTIONSPLEASE FEEL FREE TO CALL!
THANK YOU!