MANAGING IN LEICESTERSHIRE COUNTY COUNCIL Leadership Behaviours As Managers in Leicestershire County Council, we will: Build powerful relationships across stakeholders, peers and partners creating open and transparent relationships based on trust Influence and shape the environment in which you operate to achieve high quality outcomes for the people of Leicestershire Lead and deliver sustainable, collective high performance through: Inspirational leadership Setting clear priorities, and A strong approach to performance management Connect with communities and localities through listening, dialogue and understanding communities’ needs Nov 12 1 Context and Leadership Behaviours Introduction A changing role for local government, increasing financial constraint within the public sector, tough decisions and a greater emphasis on working with our partners – these form the new landscape in which we operate. Leicestershire County Council is a high performing authority that continues to work to improve the quality of life of its citizens. We recognise that in this time of change and uncertainty, there is a need for strong leadership, and clarity about the priority behaviours that our leaders must demonstrate in order for us to succeed. We also recognise the importance of a strong organisational culture that values the people who work within the Council. Our culture We recognise that business goals are important but so are personal goals. We all need to make a real difference to Council services, to take opportunities to learn and develop but also to strike the right work life balance. This will require a flexible approach. We all need to manage our own behaviour and act in accordance with the organisational culture and values. Treating colleagues and our customers with dignity and respect at all times is a given. We want staff to feel engaged, valued and trusted and recognised for the contribution they make. We will ensure that staff will always know what the Council is trying to achieve; what is expected of them in terms of performance and how they are doing through an annual Performance Development Review and more regular work sessions. Our culture is based upon a learning organisation; an organisation that empowers its staff to make decisions that are risk aware, not risk averse, that fosters innovation and seeks continuous improvement; where staff welcome the responsibility and are confident in making decisions. Only through experience will employees’ learn as individuals and develop as stronger teams and services. Officers who feel confident and comfortable in this environment and feel the support of their manager flourish and deliver an excellent service, one that focuses on solutions and the best possible outcome for our customers. The Council’s Corporate Management Team unanimously support this culture and approach and are working extremely hard to foster the culture in all areas of our organisation. Nov 12 2 Leadership Behaviours The Leadership Behaviours have been developed to show how managers at all levels will act to drive forward the Council’s priorities. Managers within LCC will: Influence and shape the environment in which you operate to achieve high quality outcomes for the people of Leicestershire Build powerful relationships across stakeholders, peers and partners creating open and transparent relationships based on trust Connect with communities and localities through listening, dialogue and understanding communities needs Lead and deliver sustainable, collective high performance through: Inspirational leadership Setting clear priorities, and A strong approach to performance management. Integral to these core behaviours are: Our organisational values and the employee code of conduct; Our focus on our customers and customer service standards; Our commitment to Equality and Diversity; Our corporate responsibilities, for example LCC policies and procedures and statutory obligations. In addition, engaging in the political environment in which we operate, and understanding the role of members and the democratic processes is fundamental for all managers. To provide guidance to managers, these supporting statements have been developed to illustrate the leadership behaviours that managers at each level should be achieving. They are not competencies to be used as an assessment tool against each statement. They should be used as the basis of a discussion about the leadership behaviours that an individual demonstrates and their overall level of performance against and achievement of the Leadership Behaviours. The statements are cumulative in nature, i.e. those at Level 1 are core responsibilities that also apply to managers at Level 2 and Level 3. Nov 12 3 Leadership Behaviour: Influence and shape the environment in which you operate to achieve high quality outcomes for the people of Leicestershire Level 1 and core responsibilities for all managers (Up to grade 12) Generates new and innovative solutions to both straightforward and complex problems and challenges which could impact on the achievement of objectives. Level 2 (Grades 13 - 15) Establishes a clear future vision and direction for their area of responsibility, aligned to the organisation’s objectives. Develops and drives a culture of continuous improvement by engaging others and facilitating their ideas and creativity. Identifies and implements the changes needed to meet departmental and organisational objectives. Embraces and champions ongoing change and encourages/supports others to do the same. Is fully engaged with the efficiency agenda and committed to achieving efficiencies in own area. Prepares forecasts and plans for future expenditure and oversees effective allocation of resources in line with objectives. Reviews current ways of working and is prepared to challenge the status quo to ensure alignment of services to existing and future market conditions. Ensures that recommendations for expenditure are consistent with service priorities, plans and objectives. Manages and supports the taking of appropriate and measured risks. Demonstrates drive and motivation when leading people, taking the initiative and managing change effectively where appropriate. Seeks to understand the environment in which they operate using multiple sources of information to shape strategy and direction. Creates an environment based on trust, demonstrating trust in others and acting with personal integrity. Influences people through personal credibility and leadership skills, avoiding the use of position or power. Takes account of wider political and organisational issues when problem solving and decision making. Works collaboratively with partners to influence the achievement of successful outcomes for the people of Leicestershire. Nov 12 4 Level 3 (Grades 16 - 22) Instigates and delivers structural and cultural change. Negotiates and influences effectively with local and national bodies, representing the interests of the organisation. Understands and analyses the interconnections, inter-dependencies and interactions between complex issues, across boundaries – between different sectors, services and levels of government. Operates along different dimensions, often simultaneously – horizontally between different sectors, vertically from policy design to service delivery and diagonally, across decision making networks. Leadership Behaviour: Lead and deliver sustainable, collective high performance through: Inspirational leadership Setting clear priorities, and A strong approach to performance management Level 1 and core responsibilities for all managers (Up to grade 12) Establishes short, medium and long-term performance goals/objectives with clear measures for self and others. Meets regularly to review and inform performance objectives with individual and team members to ensure that these objectives are achieved. Ensures that people have an appropriate level of understanding of the link between their individual/team performance and the organisation's operational and financial position, i.e. the ‘golden thread’. Ensures that good performance is recognised and poor performance is addressed. Coaches, mentors and supports the team in their performance and development and applies a range of other learning and development interventions to ensure continuous improvement of self and others. Level 2 (Grades 13 - 15) Creates a clear plan to deliver operational performance in line with the organisation’s objectives. Uses organisational information and support mechanisms effectively as part of the organisational planning process. Ensures all stakeholders understand their role and expected contribution to the achievement of the organisation’s vision and strategy. Uses visible energy, passion and enthusiasm when leading and motivating others, even when there is no direct reporting line. Inspires and empowers team members through leading by example. Builds positive and open relationships amongst team members, which allow honest opinions to be shared constructively through two way communication. Understands own and others feelings in a way that demonstrates sensitivity to the concerns and needs of others. Nov 12 5 Level 3 (Grades 16 – 22) Translates the vision into action by establishing a clear strategy and ensuring appropriate structures and mechanisms are in place to deliver it. Ensures the vision is understood in each area of the organisation so that people understand how work together to deliver this vision. Engages all stakeholders on the achievement of the vision and strategy. Leadership Behaviour: Build powerful relationships across stakeholders, peers and partners creating open and transparent relationships based on trust Level 1 and core responsibilities for all managers (Up to grade 12) Works to keep all relationships with colleagues and customers positive, constructive and collaborative. Uses timely, clear and effective communication to all areas both internal and external to the organisation. Level 2 (Grades 13 - 15) Seeks opportunities to reduce costs between services and organisations, improving productivity and performance outcomes in order to release more public value for users, citizens and communities. Consults widely and involves people in decision-making. Encourages a culture of constructive discussion that allows diverse and opposing opinions to be expressed. Demonstrates active listening skills when working with others, by responding appropriately and appreciating the views and contributions of all to reach successful outcomes. Professionally challenges behaviour and attitudes which disrupt working relationships and priorities. Ensures communication processes work effectively throughout their area of responsibility. Plans ahead to ensure that the service has the right resources in place at the right time to achieve objectives. Focuses on achieving beneficial outcomes for the organisation, rather than furthering departmental and organisational interests. Ensures commitment, at all levels, to working across boundaries and silos which traditionally separate policies and programmes, in order to provide a more joined up, citizen-centred service. Gives credit to others by acknowledging contributions, recognising and praising efforts and achievements. Acts as a role model for others, acting in a fair and consistent manner. Maintains visibility and projects a positive image of the organisation when dealing with others to achieve high quality outcomes for the people of Leicestershire. Nov 12 6 Level 3 (Grades 16 - 22) Ensures that communication between leaders, partners and members is effective and timely. Develop ways of sharing, comparing, disseminating and transplanting emerging knowledge and experience widely across the whole public service system. Leadership Behaviour: Connect with communities and localities through listening, dialogue and understanding communities needs Level 1 and core responsibilities for all managers (Up to grade 12) Ensures that people understand the expectations, changing needs and concerns of customers/communities and, where possible, strive to address them. Level 2 (Grades 13 - 15) Takes into account the diverse needs of the community when planning the delivery of services. Enables people to see the link between their individual performance and customer satisfaction and how their contribution positively contributes to supporting the communities and citizens of Leicestershire. Continuously improves service(s) and methods in the context of emerging and best practice to meet the needs of communities. Builds public confidence and value by actively engaging with customers/communities to explore their viewpoint, by a range of engagement methods such as consultation, empowering, informing, involving and collaborating. Tackles tough, complex, cross-cutting problems where there may be no clear consensus about either the causes or the solutions.. Ensures action is communicated to all relevant stakeholders following engagement activities. Develops, delivers and improves access to services based on awareness and understanding of community diversity within a complex, challenging environment. Achieves visible and measureable positive outcomes with and for citizens, communities and other stakeholders. . Use lessons learned from customer complaints, concerns and commendations to guide service improvements. Seeks to contribute and facilitate ideas for continual improvements to the quality of service for customers. Demonstrates and promotes a commitment to public service, focusing on what matters to the public and what would best deliver the communities needs. Nov 12 Level 3 (Grades 16 - 22) Works with communities to identify future needs, anticipating issues and change, and responding appropriately. 7