BUTTE SCHOOL DISTRICT NO. 1
BOARD OF TRUSTEES
REGULAR MEETING
JUNE 18, 2012
The Board of Trustees held a Regular Meeting on Monday, June 18, 2012 at 5:00 p.m. at
School Administration Building with Chairwoman Ann Boston presiding. Trustees present:
Scott Ferguson, Linda Sorini Granger, Patti Hepola, Vikki O’Brien, John Ries, Debbie Shea
and Carol Wold. Also present were: Dr. Linda Reksten, Superintendent, Therese
McClafferty, Director of Human Resources and J.R. Richardson, Business Manager.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
Item 1 – Regular Board Meeting, May 21, 2012
Item 2 – Special Board Meeting, May 31, 2012
Item 3 – Special Board Meeting, June 12, 2012
Ries moved to approve, second by Granger, motion carried.
COMMUNICATIONS
Item 4 – Retired & Senior Volunteer Program Presentation with Recognitions
Michele Brennick, Director of the Retired & Senior Volunteer Program, reported that she has
327 active volunteers; giving 53,000 hours of service to our schools and community.
The following is an example of placement opportunities for RSVP volunteers:
 Kiwanis Sunshine Camp
 Low Income Tax Preparation Assistance
 Back to School Drive
 Statewide “Warm our Community and Feed the Hungry”
 Hats, Mittens & Bears Donations
 Butte Food Bank
 Butte Chamber of Commerce
 Martin Luther King Birthday (stop, drop and read)
 Fun Fair for Seniors
 Volunteers serve on various community boards
Ms. Brennick shared that the RSVP grant was approved for the 2013 fiscal year.
Darlene Welsh, an RSVP Volunteer, shared that she has volunteered at the Belmont Senior
Center and has over 5,000 hours of volunteerism to date. Ms. Welsh has assisted at Emerson
School for eight years and will be returning next fall.
Pat Sorich, RSVP volunteer, has been volunteering with RSVP for five years. Ms. Sorich
has over 2,500 hours of volunteerism to date. Her other volunteer duties include; St. Ann’s
Parish, Mining Museum and the Energy Share Program through NorthWestern Energy. Ms.
Sorich has chaired the Tax Aide program for low income. This program assisted with 5,000
tax returns and over one-third of these returns were in the Butte area.
Ms. Sorich stated “volunteerism is most rewarding – you get more out of it than you give”.
Ms. Brennick stated that the RSVP volunteers are a positive reflection in our schools and
community. Brennick also thanked the Trustees for their commitment to the RSVP program
and gave an open invitation to all functions and activities of the program.
Item 5 – Public Comment on Items Not On Agenda
None
a) Proposed Park at the Greeley School – Terry L. Schultz, Commissioner Dist. #4
Mr. Terry Schultz stated that he requested to come before the Trustees as a
Commissioner, representing District #4, asking that the District deed the property at Greeley
for the betterment of youth. Mr. Schultz stated that the Greeley School is dilapidated and
sees this as a chance to offer something to the kids in the neighborhood. At this time, the
neighborhood children have to cross Grand Avenue to get to a park. The Racetrack Park is
located at the intersection of Grand and Farragut.
Mr. Schultz shared that the property of Greeley School, at this time, is representing a liability
to the City of Butte and the School District and has proposed to the Council of
Commissioners to move towards making this property a park; with re-built tennis courts and
an upgraded play area.
Schultz stated that the property is owned by three parties; the County, School District #1 and
the Human Resource Council.
Mr. Schultz stated that Mr. Babb is opposed to receiving the building; but would not stand in
the way of using the land for the park. The park would be maintained by a neighborhood
group that has enough people that are committed to this project.
Trustee Hepola asked Mr. Schultz who would be responsible for the property taxes as the
School District is exempt. Mr. Schultz stated that the county is also exempt from taxes.
Mr. Schultz stated “I want to see our kids have softball fields, have tennis courts as good as
any”.
Chairperson Boston stated that the Board would not take action on this request tonight; but
will discuss it at a later time and send a response.
Item 6 – Office of Public Instruction Recognition of Dr. Linda Reksten – Chairperson
Boston
Chairperson Boston presented Dr. Linda E. Reksten with the following letter of appreciation
and a certificate from the Office of Public Instruction to say thank you for her service on the
Board of Public Education and Joint Task Force on Chapter 55 Standards of Accreditation
from April 2010 through April 2012:
OFFICE OF PUBLIC INSTRUCTION
STATE OF MONTANA
Denise Juneau
Superintendent
www.opi.mt.gov
(406) 444-5643
May 23, 2012
Dear Linda:
On behalf of the children of Montana we wish to thank you for your service on the Board of Public
Education (BPE) and Superintendent of Public Instruction's Joint Task Force on Chapter 55
Standards of Accreditation from April 2010 through April 2012. The Standards of Accreditation
serve the learning needs of all present and future Montana PK-12 students and your contributions
and recommendations were invaluable to the continuous improvement of Montana K-12 education.
On April 13, 2012, the Task Force met for the final work session fulfilling its purpose and charge by
completing the review and revision of the Administrative Rules of Montana Chapter 55 Standards of
Accreditation; and by providing to the State Superintendent recommendations of amendments of
Chapter 55. We celebrate your hard work, insight, perseverance and skill in reaching consensus.
Your efforts are appreciated and commended.
Thank you for your ongoing commitment to Montana education.
Sincerely,
Denise Juneau
Superintendent of Public Instruction
Dennis Parman
Deputy Superintendent of Public
Instruction
Patty Myers, Chairperson
Board of Public Education
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CONSENT AGENDA
Item 7 – Consent Agenda
 Payroll, Claims & Budget Transfers (May 2012)
LETTER # 6
PAYROLL RECAP
MONTH: MAY 2012
DATE: JUNE 5, 2012
FUND
TOTAL
GRAND TOTALS
ELEMENTARY GENERAL
ELEMENTARY TRANSPORTATION
FOOD SERVICE
ELEMENTARY RETIREMENT
ELEMENTARY ADULT EDUCATION
MEDICAID SPECIAL SERVICES
HIGH GENERAL
HIGH TRANSPORTATION
HIGH RETIREMENT
HIGH ADULT EDUCATION FUND
BUS ACTIVITY
HIGH SCHOOL CO-CURRICULAR
FEDERAL PROGRAMS
$1,193,766.30
$61,014.85
$59,741.51
$166,475.40
$1,669.17
$15,621.98
$607,413.89
$30,280.25
$83,796.61
$3,894.77
$13,576.96
$1,140.46
$314,364.76
$1,193,736.29
$61,103.91
$59,741.51
$166,416.35
$1,669.17
$15,621.98
$607,229.46
$30,327.24
$83,311.17
$3,894.77
$14,199.84
$1,140.46
$314,364.76
TOTAL PAYROLL CLAIMS (400)
GRAND TOTAL PAID THIS MONTH
$2,552,756.91
$2,552,756.91
$2,552,756.91
CLAIMS
RECAP
LETTER #5
MONTH: MAY 2012
DATE:
JUNE 5, 2012
FUND
TOTALS
REIMBUSEMENTS
GRAND TOTAL
ELEMENTARY GENERAL
ELEMENTARY TRANSPORTATION
FOOD SERVICE
ELEMENTARY ADULT EDUCATION
MEDICAID SPECIAL SERVICES
ELEMENTARY TECHNOLOGY FUND
ELEMENTARY DEBT SERVICES
COBRA
HIGH GENERAL
HIGH TRANSPORTATION
HIGH SCHOOL TRAFFIC EDUCATION
HIGH SCHOOL TECHNOLOGY FUND
HIGH SCHOOL DEBT FUND
BUS ACTIVITY
CO-CURRICULAR ACTIVITIES
FEDERAL PROGRAMS
$290,013.65
$13,257.91
$74,346.04
$690.57
$331,439.74
$13,718.00
$24,625.84
$32,280.08
$220,976.78
$6,624.08
$400.00
$6,858.00
$12,311.09
$446.00
$19,525.84
$68,800.11
$1,198.53
$1,577.96
$28.00
$288,815.12
$11,679.95
$74,318.04
$690.57
$331,426.39
$13,718.00
$24,625.84
$32,280.08
$219,819.03
$5,835.10
$400.00
$6,858.00
$12,311.09
$446.00
$19,333.38
$68,281.04
$13.35
$1,157.75
$788.98
$192.46
$519.07
2
TOTAL CLAIMS (400)
LESS REIMBURSEMENTS
GRAND TOTAL PAID THIS MONTH
$1,116,313.73
$5,476.10
$1,110,837.63
$5,476.10
$1,110,837.63
Note: A complete and detailed listing of the Claims and Budget Transfers is on file in the Clerk’s
Office and by this reference is made part of these minutes.
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Policy 2510 – Instruction – School Wellness – 2nd Reading – Mark Harrison
Policy 3403 – Students – Extra Curricular Participation Policy – 2nd Reading – Chuck
Merrifield
Student Activity Fund Report from East Middle School (May 2012)
Granger moved to approve, second by Ries, motion carried.
PERSONNEL
Item 8 –Personnel Action Report – Therese McClafferty
BUTTE SCHOOL DISTRICT NO. 1
PERSONNEL ACTION REPORT
June 18, 2012
Name
Effective
Assignment/Location
Roger St. Aubin
Jake Yelenich
William Ryan
William McLean
Bill Durham
06/19/12
06/19/12
06/19/12
06/19/12
07/24/12-08/07/12
Bill Durham
07/30/12-08/10/12
Michelle Gelling
07/09/12-07/23/12
John McArthur
Lee Clark
Lee Clark
John Riley
John Riley
Jill Weatherson
Randy McCarty
Dan Hickey
Diane LaBuff
07/09/12-07/19/12
07/09/12-07/19/12
07/20/12-08/01/12
07/20/12-08/01/12
08/02/12-08/10/12
08/02/12-08/10/12
07/30/12-08/10/12
07/09/12-07/23/12
07/24/12-08/07/12
Substitute Engineer
Substitute Engineer
Substitute Engineer
Substitute Engineer
Summer Cleaner,
Admin/Curriculum
Summer Cleaner, Margaret
Leary
Summer Cleaner,
Admin/Curriculum
Summer Cleaner, BHS
Summer Cleaner, BHS
Summer Cleaner, BHS
Summer Cleaner, BHS
Summer Cleaner, BHS
Summer Cleaner, BHS
Summer Cleaner, Kennedy
Summer Cleaner, BHCC
Summer Cleaner, BHCC
05/21/12-08/10/12
Engineer, Whittier
08/29/12
Speech Language
Pathologist, District
06/06/12
Teacher, Special Ed
CLASSIFIED PERSONNEL
APPOINTMENT:
LEAVE OF ABSENCE:
Dan Brown
CERTIFIED PERSONNEL
APPOINTMENT:
Rebecca Reiten
RETIREMENT:
Nancy Summers
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Resource, East
RESIGNATION:
Jolene Huntsberger
Dr. Linda Reksten
06/06/12
06/30/12
Counselor, West
Superintendent
09/04/12-09/30/12
Kindergarten teacher,
Emerson
07/01/12
Head Football/Strength &
Conditioning Coach
Travis Kirby
06/06/12
Justin Hartford
06/05/12
Co-Assistant Football Coach,
BHS
Assistant Tennis Coach,
BHS
LEAVE OF ABSENCE:
Misty Warner
SUPPLEMENTAL PERSONNEL
RENEWAL:
Arie Grey
RESIGNATION:
Wold moved to approve, second by Shea, motion carried.
Item 9 – Approval of Tentative Agreement Between Butte School District #1 and the Butte
Teachers Union – Therese McClafferty
Therese McClafferty requested Board approval of the Tentative Agreement reached through
contract negotiations with the Butte Teachers’ Union. The District was notified that the Union
voted to ratify this agreement on May 29, 2012.
Ries moved to approve, second by Shea, motion carried.
Item 10 – Approval of Non-Union Employment Contracts – Therese McClafferty
Therese McClafferty stated that the Board approved an extension to the non-union employee’s
contracts in May with an adjustment to wages and benefits equal to that provided to union
employees for the 2012-2013 contract year. As the District agreement with the Butte Teachers’
Union included a wage increase of 1.55% and an increase to the employer contribution of health
insurance of $25/month, these increases have been applied to the non-union contacts as well.
Ries moved to approve all non-union contracts with the exception of William Klapwyk, second
by Shea, motion carried. Aye: Boston, Ferguson, Granger, Ries, Shea and Wold. Nay: Hepola,
O’Brien.
Trustee Ries made a motion to amend William Klapwyk’s contract; indicating that Mr. Klapwyk
be under the supervision of the Curriculum/Technology Director and his office be relocated to
Butte High School. Second by Trustee Shea, motion carried unanimously.
Trustee Granger stated the Technology Department is disjointing again and there needs to be
more consistency within the department.
Trustee Ries stated that this would behoove the District until changes are made and will give the
department leadership while Dr. Reksten is out of the office and the District is able to fill the
position on an interim basis.
Therese McClafferty clarified that these changes will be reflected in William Klapwyk’s job
description.
Ries made a motion to approve; second by Granger, so moved.
Item 11 – Approval of CRS Contract for Sub-Finder System – Therese McClafferty
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Therese McClafferty requested Board approval of an annual contract between the District and
CRS Advanced Technology, Application Service Provider for the District’s Sub Finder System.
Ms. McClafferty stated that, per the renewal agreement, a 5% increase per employee cost is
applied every two years, the per employee cost increase from $1.94 to $2.04. The monthly cost
will be $577.32.
Chairperson Boston asked if this system is for all employees who require substitutes.
Ms. McClafferty stated “teachers only”.
Granger moved to approve, second by O’Brien, motion carried.
Item 12 – Approval of Cooperative Agreement Between Butte School District #1 and
Montana Vocational Rehabilitation – Superintendent Reksten
Superintendent Reksten requested Board approval of a Cooperative Agreement between Butte
School District #1 and the Montana Vocational Rehabilitation Program. This agreement will
allow the MVR program and the District to work together to help eligible students with
disabilities to effectively transition from school to work.
Granger moved to approve, second by Wold, motion carried.
Item 13 – Approval of Contract Between Butte School District #1 and Interquest Detection
Canines for the 2012-2013 School Year – Superintendent Reksten
Superintendent Reksten requested approval of the annual Contract between Butte School District
#1 and Interquest Detection Canines for the 2012-2013 school year.
Dr. Reksten stated that the cost of this service will be shared by Butte High School, East Middle
School and the Butte High Career Center. The school administrators have all agreed to this costsharing arrangement and have said they wanted to continue this service.
Ries moved to approve, second by Granger, motion carried.
Item 14 – Approval of Memorandum of Understanding Between Butte School District #1
and the Office of Public Instruction Coordinated School Health Unit for Media Literacy
Positive Norms Toolkit – Superintendent Reksten
Superintendent Reksten requested Board approval of a Memorandum of Understanding between
Butte School District #1 and OPI Coordinated School Health Unit for Media Literacy Positive
Norms Toolkit. Approval of this MOU will allow OPI to provide the District with equipment
and training to staff to facilitate the Media Literacy Positive Norms Toolkit. This toolkit
addresses prevention and health promotion on a variety of subjects.
Dr. Reksten stated that this training and equipment will be provided at no cost to the District.
Ries moved to approve, second by Shea, motion carried.
Item 15 – Approval of Changes to the Elementary Handbook – Superintendent Reksten
Superintendent Reksten requested Board approval of the changes to the Elementary Handbook.
The handbook has been updated to include the addition of the Video Surveillance Policy (3235).
The Index was also revised to reflect the change. Whittier Elementary School has installed a
video surveillance system.
Policy 3235
VIDEO SURVEILLANCE
Video Surveillance
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The Board authorizes the use of video cameras on District property to ensure the health, welfare,
and safety of all staff, students, and visitors to District property, and to safeguard District facilities
and equipment. Video cameras may be used in locations as deemed appropriate by the
Superintendent.
The District shall notify staff and students through student/parent and staff handbooks that video
surveillance may occur on District property.
Students in violation of Board policies, administrative regulations, building rules, or law shall be
subject to appropriate disciplinary action. Others may be referred to law enforcement agencies.
Video recordings may become a part of a student's educational record or a staff member's
personnel record. The District shall comply with all applicable state and federal laws related to
record maintenance and retention.
Audio shall not be part of the video recordings made, reviewed, or stored by the
District.
(Complete copy of Video Surveillance, Policy 3235, is on file in the Principal's
Office)
Wold moved to approve, second by Ries, motion carried.
Item 16 – Approval of 2012 ESY Independent Contract for Ms. Marni Prigge –
Superintendent Reksten
Superintendent Reksten, on behalf of Kathy Cannon, requested Board approval to enter into an
Agreement with Ms. Marni Prigge, Speech/Language Pathologist (SLP) for the 2012 ESY
program. Ms. Prigge’s rate of pay is $45.40 per hour not to exceed sixty hours. These monies
will be paid from the IDEA Part B/Preschool Grants and Medicaid.
Ries moved to approve, second by Shea, motion carried.
Item 17 – Approval of 2012-2013 Memorandum of Understanding Between Butte School
District #1 and Ramsay School for Specialty Services – Superintendent Reksten
Superintendent Reksten, on behalf of Kathy Cannon, requested Board approval of the 2012-2013
MOU between Butte School District #1 and Ramsay School for Specialty Services. This
contract provides Ramsay School with specialty services in the areas of speech/language and
educational evaluations conducted by one of our school psychologist.
Dr. Reksten stated that Ramsay School agrees to reimburse the District for these services.
Ries moved to approve, second by Granger, motion carried.
Item 18 –Approval of East Middle School Handbook Changes for the 2012-2013 School
Year – Larry Driscoll
Larry Driscoll requested Board approval of the changes to the East Middle School Handbook for
the 2012-2013 school year. These are the following changes submitted for approval:
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New school calendar as per Board adoption.
Students are not allowed to place external decoration on theirs or any other student
lockers.
Failure to bring an excuse the following day will result in the student receiving detention.
Student achievement is also measured using a variety of formal and informal assessments
during the school year. Those results will be available to parents during conferences with
teachers. Achievement data will also be used in placing students in the proper
educational setting.
In the absence of the classroom teacher, substitute teachers will assume the
responsibilities of the classroom teacher. Substitute teachers work extremely hard to
maintain the educational structure and processes established by the regular teacher for the
students. It is essential that students give the same respect to the substitute teacher that is
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given to a teacher, parent, or administrator. Failure to show respect will result in
disciplinary action including referral to the team teachers.
Jewelry and accessories that contain sexually explicit and inappropriate sayings and/or
present possible safety hazards are not approved and thus prohibited.
Students are not permitted to bring open beverages into the school when arriving at
school.
Students are not allowed to keep open beverages in lockers unless covered by a specific
health plan.
Students are not permitted to bring open beverages into the school.
Disrespect to substitute teachers will result in detention.
Third Lunch: Students experiencing chronic behavioral difficulties maybe assigned to
eat lunch in a separate area with adult supervision. Students on Free and Reduced Hot
Lunch will have a lunch provided for them. They will e offered a choice from a menu
provided by the cafeteria staff or may choose to bring a lunch from home. Students not
on Free or Reduced Lunch may choose from the cafeteria menu and have the meal
charged to their account or choose to bring a lunch to bring a lunch from home. Students
must report to cafeteria entry way across from Room 104 and will be escorted by staff to
the lunch area. Students on Third Lunch will be responsible for cleaning restricted lunch
area.
Ice Room Rules: Students on Free and Reduced Hot Lunch will have a lunch provided
for them. They will be offered a choice from the menu provided by the cafeteria staff or
may choose to bring a lunch from home. Students not on Free or Reduced Lunch may
choose from the cafeteria menu and have the mal charged to their account or choose to
bring a lunch from home.
Upon completion of In-School Suspension, the student will service at least one week in
the Third Lunch period.
Wold moved to approve, second by O’Brien, motion carried.
Item 19 – Approval of Butte High School Handbook Changes for the 2012-2013 School
Year – John Metz
John Metz requested Board approval the changes to the Butte High School Handbook for the
2012-2013 school year. The following are the changes submitted for approval:
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For the purposes of this section only, the following terms are defined: “school building”
shall be defined as all buildings owned or leased by a local school district that are used
for instruction or for student activities; “weapon” shall be defined as any type of firearm,
a knife, a sword, a straight razor, a throwing star, nun-chucks, firecrackers, or brass or
other metal knuckles.
Addition of new Policy 3403P – Students Suspected of Chemical Use, Abuse or
Dependency Who Elect to Participate in Extracurricular and Co-Curricular Activities.
Must be a Junior or Senior to be a student aide.
Work Study/Junior/Senior Privileges: Butte High School offers work student privileges
to Junior and Senior students as well as special privileges for juniors or seniors in good
standing.
Juniors and Seniors in good standing will be allowed flexibility within their schedules.
Juniors must attend a minimum of five periods per day, these periods must be
consecutive. Seniors must attend a minimum of four periods per day, these periods must
be consecutive.
School Dances: Butte High School sponsors two dances the fall Coronation and the
spring Prom.
Trustee O’Brien stated that she still has strong feelings about Butte High School not allowing
students outside of Butte High School to attend dances. Ms. O’Brien shared that student
identification is already being checked at the entrance and questioned whether there could be an
age limitation for attendance.
Chairperson Boston stated that she has also had conversation with Mr. Metz regarding these
rules.
Mr. Metz stated that Butte High School dances are for Butte High School students.
7
Trustee Ries stated that his experience, while Dean of Boys at Butte High, was that it was very
difficult to control students coming to the dance that were not enrolled in the school. The
District could not punish these students because they were not students of the school.
Ries moved to approve, second by Granger, motion carried.
Item 20 – Approval of First Amendment to the August 1, 2011 Sports Medicine Services
Agreement and Extension of Agreement Between Butte School District #1 and St. James
Healthcare for the 2012-2013 School Year – Chuck Merrifield
Chuck Merrifield requested Board approval to extend the existing contract between Butte School
District #1 and Montana Sports Medicine for the 2012-2013 school year. The cost for two
trainers is $34,000.00, plus $2,000.00 to cover additional services. The total cost is $36,000.00.
Mr. Merrifield stated that the only change to the 2011-2012 contract is that the contract will run
for twelve (12) months, instead of nine (9) months. The contract will be in effect from June 1,
2012 through May 31, 2013.
Merrifield shared that this will be a trial run to cover summertime activities and strength and
conditioning at no extra cost to the District. These services will be evaluated at the end of
summer to determine its viability.
Wold moved to approve, second by Granger, motion carried.
Item 21 – Approval to Solicit Bids for the Replacement of Sidewalks at the Administration
and Curriculum Buildings – Jed Hoopes
Jed Hoopes requested Board approval to solicit bids for the replacement of sidewalks at the
Administration and Curriculum Buildings. This project has been estimated to cost
approximately $124,400.00 including a 5% contingency and full scope design fee of $10,400.00.
Mr. Hoopes stated that the URA has been contacted regarding the project and, if approved, the
costs could possibly be reduced by 50 to 90%.
JR Richardson thanked Jed for working on this project and also thanked the URA for their
support.
Wold moved to approve, second by O’Brien, motion carried.
Item 22 – Litigation Strategy (Closed Session) – Chairperson Boston
Closed: 6:17 P.M.
Opened: 6:28 P.M
Item 23 – Personnel Matter (Closed Session) – Chairperson Boston
Closed: 6:29 P.M.
Opened: 6:59 P.M.
ADJOURNMENT
There being no further business to come before the board, Trustee Shea moved to adjourn,
second by Trustee Hepola, motion carried. Chairwoman Boston adjourned the meeting at 7:00
p.m.
_______________________________
Chairwoman of Board of Trustees
_________________________________
District Clerk
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