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BUTTE SCHOOL DISTRICT NO. 1
BOARD OF TRUSTEES
REGULAR MEETING
MARCH 19, 2012
The Board of Trustees held a Regular Meeting on Monday, March 19, 2012 at 5:00 p.m. at
School Administration Building with Chairwoman Patti Hepola presiding. Trustees present: Ann
Boston, Scott Ferguson, Linda Sorini Granger, John Ries, Debbie Shea and Carol Wold.
Absent: Trustee Rayelynn Connole. Also present were: Dr. Linda Reksten, Superintendent,
Therese McClafferty, Director of Human Resources and J.R. Richardson, Business Manager.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
Item 1 – Regular Board Meeting, February 21, 2012
Wold moved to approve, second by Granger, motion carried.
COMMUNICATIONS
Item 2 – Kennedy Elementary Presentation with Recognitions
Ron Ricketts recognized and thanked School Monitor, Bev Coonrod “Super Monitor” and
Kindergarten Teacher, Michelle St. Pierre “Gold Star Recipient” for empowering students to
achieve lifelong success.
Item 3 – Public Comment on Items Not On Agenda
Judy Jonart introduced Zach Horne who gave a brief update on the improvements made to the
School District website. Zack explained that the upgrades to the District website are an effort to
make it community friendly.
Superintendent Reksten complimented Zack and the technology employees who have done
fantastic work on the website and also Judy Jonart, who has taken a couple of the items identified
through the strategic planning and ran with them in the right direction.
Item 4 – Policy 2150 – Instruction – School Wellness – 1st Reading – Mark Harrison
Mark Harrison discussed the changes being made to Policy 2150 – Instruction – School
Wellness. Mr. Harrison stated that these changes are in an effort to meet the needs of School
District #1.
Item 5 – Formation of a Technology Department – Superintendent Reksten
In an overall goal of providing more support, service and training to administrators, teachers and
students, Superintendent Reksten requested Trustees to read her proposal (see below) for the
formation of a Technology Department and provide direction on the issue. Dr. Reksten shared
that although there have been many obstacles this year, the District is very proud of the
technology department.
Dr. Reksten stated that the District needs to maintain our edge; while keeping the cost down.
Butte School District #1 Office of
the Superintendent
TO:
FROM:
RE:
DATE:
Board of Education
Dr. Linda £. Reksten, Superintendent
Formation of a Technology Department
March 13, 2012
Board Members:
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In order to improve service to teachers and students and with the increasing amount of technology including
switches, servers, mobile labs, desk top computers, iPads etc., I am proposing that a Technology Department
be organized with an IT Manager to coordinate, direct and manage technology for the District. The IT
Manager should be a confidential position as he/she must be free to complete investigations and comply with
federal/state requirements. The IT Manager would evaluate and schedule technology personnel. Further the
Manager would develop a yearly budget and plan for ongoing improvements and purchases in District
technology. The Manager would work closely with the Curriculum Director, Facilities/Maintenance Director
and Business Manager to serve the needs of the District.
Issues in Technology:
1. As it currently exists, equipment is often purchased without input from the Technology Department
personnel and then it is expected that this equipment will be serviced even if it does not work with
the network hardware or software.
2. There is some standardization of equipment. However, there needs to be more District-wide
communication of appropriate equipment. It has become difficult to support technology products
that don't work well with the network. The IT Department could also ask for pre-approval prior to
purchase.
3. The IT Department could take a stronger role in helping principals plan for replacement of aging
equipment as well as training for teachers according to the State approved Technology Plan for the
District.
4. There is some confusion as to who should be contacted when a user is having difficulty. Some
employees use the ticket system, others do not. Some employees use email or phone calls.
Communication could be improved.
5. Technology tools are increasing and there will be continual growth and demand for technology.
6. A formalized technology department could plan for changes such as the most recent request for
"wireless environments" along with District facilities.
The overall goal is to provide more support, service and training to administrators, teachers and students. I
am requesting discussion and direction from the Board on this issue.
Thanks,
Linda
CONSENT AGENDA
Item 6 – Consent Agenda
 Payroll, Claims & Budget Transfers (February 2012)
LETTER # 6
PAYROLL RECAP
MONTH: FEBRUARY 2012
DATE: MARCH 12, 2012
FUND
ELEMENTARY GENERAL
ELEMENTARY TRANSPORTATION
FOOD SERVICE
ELEMENTARY RETIREMENT
ELEMENTARY ADULT EDUCATION
MEDICIAD
ELEMENTARY SICK LEAVE RESERVE
HIGH GENERAL
HIGH TRANSPORTATION
HIGH RETIREMENT
HIGH ADULT EDUCATION FUND
HIGH SICK LEAVE RESERVE
BUS ACTIVITY
HIGH SCHOOL CO-CURRICULAR
FEDERAL PROGRAMS
TOTAL
GRAND TOTALS
$1,175,523.31
$56,860.47
$56,189.13
$163,557.20
$1,690.17
$15,472.36
$363.47
$650,954.32
$28,437.74
$88,967.61
$3,943.77
$81.06
$10,429.05
$2,948.34
$311,923.90
$1,175,523.31
$56,860.47
$56,189.13
$163,557.20
$1,690.17
$15,472.36
$363.47
$650,954.32
$28,437.74
$88,967.61
$3,943.77
$81.06
$10,429.05
$2,948.34
$311,923.90
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TOTAL CLAIMS (400)
GRAND TOTAL PAID THIS MONTH
$2,567,341.90
$2,567,341.90
$2,567,341.90
CLAIMS
RECAP
LETTER #5
MONTH: FEBRUARY 2012
DATE: MARCH 12, 2012
FUND
TOTALS
REIMBUSEMENTS
GRAND TOTAL
ELEMENTARY GENERAL
ELEMENTARY TRANSPORTATION
FOOD SERVICE
ELEMENTARY ADULT EDUCATION
MEDICAID SPECIAL SERVICES
COBRA
HIGH GENERAL
HIGH TRANSPORTATION
HIGH SCHOOL BUILDING FUND
BUS ACTIVITY
CO-CURRICULAR ACTIVITIES
FEDERAL PROGRAMS
$180,218.96
$24,330.42
$73,319.98
$1,715.21
$157,507.79
$34,111.41
$146,650.28
$11,977.85
$14,474.85
$438.00
$15,373.50
$30,282.17
$1,808.24
$2,563.60
$178,410.72
$24,330.42
$72,318.26
$1,715.21
$157,507.79
$34,111.41
$146,262.02
$11,977.85
$14,474.85
$438.00
$15,373.50
$27,718.57
TOTAL CLAIMS (400)
LESS REIMBURSEMENTS
GRAND TOTAL PAID THIS MONTH
$690,400.42
$5,761.82
$684,638.60
$5,761.82
$684,638.60
$1,001.72
$388.26
Note: A complete and detailed listing of the Claims and Budget Transfers is on file in the Clerk’s
Office and by this reference is made part of these minutes.

Student Activity Fund Report from Butte High School (February 2012)

Student Activity Fund Report from East Middle School (February 2012)

Policy 1400 – The Board of Trustees – Board Meetings, 2nd Reading – Superintendent
Reksten
Policy 3120 – Students – Compulsory Attendance – 2nd Reading – Superintendent
Reksten
Procedure 3612P – Students – Acceptable Use of Electronic Networks – 2nd Reading –
Superintendent Reksten
Policy 5010 – Personnel – Equal Employment Opportunity and Non-discrimination – 2nd
Reading – Therese McClafferty
Policy 5140 – Personnel – Classified Employment and Assignment – 2nd Reading –
Therese McClafferty
Policy 5328 – Personnel – Family Medical Leave – 2nd Reading – Therese McClafferty
Policy 5450 – Personnel – Employee Use of Internet and District Equipment – 2nd
Reading – Therese McClafferty
Policy 5500 – Personnel – Payment of Wages Upon Termination – 2nd Reading – Therese
McClafferty
Procedure 5328P – Personnel – Family Medical Leave – 2nd Reading – Therese
McClafferty








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Wold moved to approve, second by Granger, motion carried.
PERSONNEL
Item 7 –Amended Personnel Action Report (February 21, 2012) – Therese McClafferty
BUTTE SCHOOL DISTRICT NO. 1
PERSONNEL ACTION REPORT
FEBRUARY 21, 2012
AMENDED
Name
Effective
Assignment/Location
Lisa Tregidga
Brenda Belli
Taryn Leorna
Paula Masica
Lori Nagel
Carol Osborne
02/22/12
02/22/12
02/22/12
02/22/12
02/22/12
02/22/12
Kayla Swan
02/22/12
Patricia Dunmire
Eileen Cheman
03/01/12
03/01/12
Substitute Bus Driver
Substitute Clerical
Substitute Clerical
Substitute Cleaner
Substitute Cleaner
Substitute Food Service,
Cleaner & Monitor
Substitute Food Service,
Monitor
Cook’s Helper, BHS
Cook’s Helper, West
02/22/12
02/22/12
Substitute Monitor
Substitute Bus Driver
02/01/12
Bus Monitor
Cal McQueary
01/24/12-06/06/12
Paul de Voursney
02/15/12-06/06/12
Temporary Business
Teacher, BHS, BHCC
Temporary LSS/Braille
Instructor, Mgt. Leary
CLASSIFIED PERSONNEL
APPOINTMENT:
REMOVAL:
Beverly Foster
Ronald Irick
RECALL:
Cheryl Fitzpatrick
CERTIFIED PERSONNEL
APPOINTMENT:
RETIREMENT:
Karla Ahlborn
06/06/12
Susie Hogart
06/06/12
Maureen Howe
Carol Kump
06/06/12
06/06/12
Cathy Pomroy
06/06/12
Special Ed Teacher,
Emerson
Special Ed Teacher,
Emerson
English Teacher, BHS
6th grade Teacher, Margaret
Leary
7th grade Math Teacher, East
SUPPLEMENTAL PERSONNEL
APPOINTMENT:
Connor O’Neill
Kristi Witt
01/18/12
02/22/12
Dave Susanj
02/22/12
Girls Basketball Coach, East
Volunteer Assistant Girls
Track Coach, BHS
Volunteer Girls Basketball
Coach, East
ADDITIONS TO SUBSTITUTE TEACHER LIST:
Robyn Cantrell-Lane
Heather Corcoran
02/22/12
02/22/12
Non-certified
Non-certified
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Chrissy Pantoja
Linda Palagi
02/22/12
02/22/12
Non-certified
Non-certified
REMOVAL FROM SUBSTITUTE TEACHER LIST:
Micaul Bosch
John Butorovich
Terry Carlson
Cori Evans
Shawn Harcharik
Kevin Kremer
Meade Morgan
Colleen Tutty
02/22/12
02/22/12
02/22/12
02/22/12
02/22/12
02/22/12
02/22/12
02/22/12
Ries moved to approve with corrections shown above in red, second by Shea, motion carried as
amended.
Item 8 –Personnel Action Report (March 19, 2012) – Therese McClafferty
BUTTE SCHOOL DISTRICT NO. 1
PERSONNEL ACTION REPORT
MARCH 19, 2012
Name
Effective
Assignment/Location
Sheila Buckley
Laura Hackman
03/20/12
03/20/12
James Huntington
Rena Reilly
03/20/12
03/20/12
Teri Williams
03/20/12
Substitute Monitor
Sub. Food Service, Cleaner,
Monitor
Substitute Engineer
Sub. Food Service, Cleaner,
Monitor
Sub. Food Service, Cleaner,
Monitor, Clerical
CLASSIFIED PERSONNEL
APPOINTMENT:
RETIREMENT:
Marie Fisher
09/05/12
Bus Driver, Transportation
Dept.
03/05/12
03/06/12
Substitute Cleaner
Substitute Bus Driver
John Cavanaugh
03/20/12
Dave Ferris
Allan Linton
03/20/12
03/06/12
Substitute Engineer, Food
Service, Cleaner
Substitute Bus Driver
Cleaner, Butte High Career
Center
RESIGNATION:
Lori Nagel
Linda Wilcox
TERMINATION:
CERTIFIED PERSONNEL
APPOINTMENT:
Rachel Cote
03/05/12-06/06/12
Brian Anderson
Jeff Arntson
Luke Blaskovich
Denise Bordeleau
Terri Daily
Kim Dixon
Steve Donaldson
Dean Gransbery
05/21/12
05/21/12
05/21/12
05/21/12
05/21/12
05/21/12
05/21/12
05/21/12
Temp. Music Teacher, Mgt.
Leary, Emerson, West
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
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Rich Hawe
Bob Liva
Eric Mankins
Patty Sayler
Colleen Schulte
Kyle Stenson
05/21/12
05/21/12
05/21/12
05/21/12
05/21/12
05/21/12
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Driver Education Instructor
Britney Campbell
05/07/12-06/06/12
Michaela Tomsheck
Dorothy Schultz
05/03/12-06/06/12
01/23/12-04/13/12
Cheryl Storey
02/09/12-05/03/12
Kindergarten Teacher,
Emerson
4th Grade Teacher, West
Music Teacher, Mgt. Leary,
Emerson, West
6th Grade Teacher, Whittier
LEAVE OF ABSENCE:
SUPPLEMENTAL PERSONNEL
APPOINTMENT:
Arie Grey
03/12/12
Sarah Borduin
03/20/12
Heather Meeks
03/20/12
Assistant Boy’s Track Coach,
BHS
Classroom Volunteer,
Kennedy
Classroom Volunteer,
Kennedy
ADDITIONS TO SUBSTITUTE TEACHER LIST:
Jack Griswold
Amanda Jager
Michelle Michelotti
Lisa Padden
Colleen Rabson
03/20/12
03/20/12
03/20/12
03/20/12
03/20/12
Student Teacher
Student Teacher
Certified
Student Teacher
Non-Certified
REMOVAL FROM SUBSTITUTE TEACHER LIST:
Jacqueline Capitina
Kelly Hancock
Kyle Koenig
03/20/12
03/20/12
03/20/12
Boston moved to approve, second by Ries, motion carried.
Item 9 – Approval of a Tentative Agreement Between Butte School District #1 and UNITE
HERE, Local 427, Covering the Food Service Employees of SD#1 – Therese McClafferty
Therese McClafferty requested Board approval of the tentative agreement between Butte School
District #1 and UNITE HERE, Local 427, Covering the Food Service Employees of SD#1.
Boston moved to approve, second by Ries, motion carried.
Item 10 – Approval of Tentative Agreement Between Butte School District #1 and UNITE
HERE, Local 427, Covering the Cleaners of SD#1 – Therese McClafferty
Therese McClafferty requested Board approval of the tentative agreement between Butte School
District #1 and UNITE HERE, Local 427, Covering the Cleaners of SD#1.
Wold moved to approve, second by Shea, motion carried.
Item 11 – Approval to Advertise and Hire Instructors for the Summer 21st Century
Community Learning Center Programs – Judy Jonart
Judy Jonart requested approval to advertise and hire instructors for the Summer 21st Century
Community Learning Center programs. The actual number of teachers will be based on student
enrollment and funding.
Granger moved to approve, second by Wold, motion carried.
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Item 12 – Approval to Advertise and Hire for Adult Education – Summer School 2012 –
Kathy Cannon
Kathy Cannon requested Board approval to advertise and hire for the Adult Education – Summer
School 2012 program. The Adult Basic Education Summer program would be a continuation of
the Adult Basic Education program that the District currently offers.
Ms. Cannon stated that the funding for this program would come from the Adult Basic and
Literacy Grant.
Wold moved to approve, second by Ries, motion carried.
Item 13 – Approval to Advertise and Hire for the Elementary, Middle and High School
Extended School Year (E.S.Y.) Program for 2012 – Kathy Cannon
Kathy Cannon requested Board approval to advertise and hire for the Elementary, Middle and
High School Extended School Year (E.S.Y.) Program for 2012. Ms. Cannon stated that this
program would be housed at Butte High School Career Center.
Ms. Cannon shared that the number of positions hired is based on enrollment and the funds for
this program would come from the IDEA grant.
Ries moved to approve, second by Granger, motion carried.
Item 14 – Approval to Advertise and Hire for the E.S.Y. (Extended School Year) Speech
Therapy Program – Kathy Cannon
Kathy Cannon requested Board approval to advertise and hire for the E.S.Y. (Extended School
Year) Speech Therapy Program. The E.S.Y. program will be housed at Butte High Career
Center and the funds for this program will come from the IDEA grant.
Boston moved to approve, second by Granger, motion carried.
Item 15 – Approval to Create a Temporary Para educator Position at Emerson Elementary
for the Remainder of the 2011/2012 School Year – Kathy Cannon
Kathy Cannon requested Board approval to create a temporary Para educator Position at
Emerson Elementary for the remainder of this school year (March 20 – June 5, 2012). The IEP
team has determined that this position is necessary to facilitate the educational needs of a student
in our self-contained kindergarten program.
Ms. Cannon explained that the 2012/2013 staffing plan will accommodate this students needs.
These funds will be expended through the Medicaid budget.
Ries moved to approve, second by Boston, motion carried.
Item 16 – Approval of Grant Application Checklist for the ROCKIES 21st Century
Program – Judy Jonart
Judy Jonart requested approval to submit the 21st Century CCLC ROCKIES Grant. The current
grant cycle for the ROCKIES 21st CCLC program ends June 30, 2012 and the District must
reapply for continuation of funding.
Boston moved to approve, second by Ries, motion carried.
Item 17 – Approval of the 2012-2013 School District Calendar – Superintendent Reksten
Superintendent Reksten requested approval of the 2012-2013 School District Calendar. Dr.
Reksten stated that the calendar was created after meeting with the Calendar Committee, which
consisted of both school district and union representatives.
Note: A copy of the 2012-2013 School District Calendar is on file in the Clerk’s Office and by
this reference is made part of these minutes.
Wold moved to approve, second by Boston, motion carried.
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Item 18 – Approval of the RESA4U Multi-District Agreement – Superintendent Reksten
Superintendent Reksten requested Board approval of the RESA4U Multi-District Agreement.
Dr. Reksten stated that SB329 passed by the 2011 legislature provides a process for MultiDistrict Agreements that encourages cooperation between districts to create efficiencies and cost
savings. The estimated incentive funds set aside for Butte is $35,640.00 for elementary and
$20,339.00 for high school for the first year. These monies will be used in the following three
core services: 1) professional development; 2) software/hardware; and 3) bulk purchasing.
Dr. Reksten shared that the goal is that RESA4U improves the education for all students in
Southwestern Montana.
Granger moved to approve, second by Wold, motion carried.
Item 19 – Trustee Resolution Calling For An Election – Elementary District – J.R.
Richardson
J.R. Richardson stated that it is the District’s statutory obligation to call for an Election in the
Elementary District for two (2) trustee seats for the 2012/2013 school year on May 8, 2012.
Mr. Richardson reported that there is a section in the Resolution authorizing himself, as election
administrator, to cancel the election if two or fewer candidates file for these seats. The deadline
to file is March 29, 2012.
Ries moved to approve, second by Shea, motion carried.
Item 20 – Trustee Resolution Calling for an Election – High School District – J.R.
Richardson
J.R. Richardson stated that it is the District’s statutory obligation to call for an Election in the
High School District for one (1) trustee seat for the 2012/2013 school year on May 8, 2012.
Mr. Richardson reported that there is a section in the Resolution authorizing himself, as election
administrator, to cancel the election if one or fewer candidates file for these seats. The deadline
to file is March 29, 2012.
Wold moved to approve, second by Boston, motion carried.
Item 21 – Trustee Resolution Setting Mill Levy Amounts – High School District – J.R.
Richardson
J.R. Richardson stated the purpose of the Election is for approval of additional levies in the
amount of $192,612.91, approximately 3.65 mills to operate and maintain the high schools for
the 2012-2013 school year.
Mr. Richardson shared that the passage of the mill levy will allow the District to retain at the
existing budget level.
Ries moved to approve, second by Boston, motion carried.
Item 22 – Approval of Contract Between Butte School District #1 and Side-by-Side K-12
Consulting for the Striving Readers Grant – Judy Jonart
Judy Jonart requested Board approval of a Contract between Butte School District #1 and Sideby-Side K-12 Consulting to provide on-site support and professional development to
administrators and teachers at West Elementary and East Middle School. This professional
service is a requirement of the Striving Readers Grant and is a budgeted item funded through the
grant.
Boston moved to approve, second by Ries, motion carried.
Item 23 – Approval of Memorandum of Understanding Between Butte School District #1
and Butte-Silver Bow for the Purpose of Providing Improved Softball Fields for the Butte
High School Girl Softball Teams at the Stodden Park – Superintendent Reksten
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Superintendent Reksten requested Board approval of a Memorandum of Understanding between
Butte School District #1 and Butte-Silver Bow. Dr. Reksten stated that the agreement is for the
purpose of providing improved softball fields for the Butte High School girl’s softball teams at
Stodden Park.
Boston moved to approve, second by Wold, motion carried.
ADJOURNMENT
There being no further business to come before the board, Trustee Ries moved to adjourn,
second by Trustee Boston, motion carried. Chairwoman Hepola adjourned the meeting at 6:06
p.m.
_______________________________
Chairwoman of Board of Trustees
_________________________________
District Clerk
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