Youth Football & Cheer
Vacaville Jr.
Bulldogs
Team Mom
Survival Guide
2011
Vacaville Junior Bulldogs
Executive Board Members
Paul Grotke
President
707-332-9660
Michelle Campbell
Vice President
707-312-5018
Manuel Tarango
Vice President
916-309-8703
Priscilla Olney
Secretary
707-365-6600
Brian Nelson
Athletic Director
916-524-4815
Wendy Gentry
Treasurer
707-448-0681
Brieanna Alyea
Cheer Director
707-330-7539
Lisa Lawhorn
Assistant Cheer Director
916-225-9961
Ryan Tompkins
Equipment Manager
707-580-4543
Sylvia LePera
Auxiliary Director
707-761-9088
Auxiliary Board Members
Belinda Trent
Fundraising Coordinator
707-365-5951
Russ Gentry
Snack Bar Coordinator
707-448-0681
Steve LePera
Web Master
707-761-9176
Chris Frederick
Public Relations Coordinator
707-980-3994
Danika Escano
League Team Mom
707-290-2018
Jennifer Davis
Cheer Player Agent
925-586-6038
Melanie Levengood
Scholastic Administrator
707-249-1404
Email addresses for all contacts are located on the VJB website – www.vacavillejuniorbulldogs.org
League Communication Flow Chart
Important Pre-Season Dates to
Remember
March 20th – Play Dates start (football)
April 12th - Open Board Mtg (Round Table (Alamo/Merchant) @ 6:30)
May 29th - Fiesta Days Parade
April 29th & 30th - Coaches Cheer Camp
May 10th – Open Board Mtg (Round Table (Alamo/Merchant) @ 6:30)
May 15th – PCA: Positive Coaching Alliance
June 14th - Open Board Mtg (Round Table (Alamo/Merchant) @ 6:30)
July 16th - Helmet Handout
July 25th - Conditioning Week Begins
July 30th - Equipment Handout
GO BULLDOGS !!
Frequently asked questions…
This is my first time as Team Mom, what are my responsibilities?
-
-
-
Scheduling and putting together a snack schedule for the season.
o Reminding parents of their snack week the prior week before.
Copying and distributing practice and game schedules to parents.
Organizing, distributing, and explaining fundraisers to players and parents.
o Responsible for the collection of orders/monies raised during the fundraiser.
o Responsible for turning in the orders/monies to the League Team Mom
(Danika Escano).
o Make sure you keep a documented accurate record of fundraiser
transactions.
o Always verify monies turned in at the time collected with the parent present.
You may want to write down the amount and have the parent initial on the
collection envelope.
Notify team and parents of picture day. This season dates and times will be
announced at a later date.
o Team Mom is responsible for passing out picture envelopes prior to picture
day
Planning of the team party.
Order and collect monies for trophies (don’t forget the coaches).
Any helpful advice you could give to become a great team mom?
-
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Give handouts directly to parents whenever possible.
Be sure that you are not alone with any child that is not your own. It is a good idea
to have a second adult on hand.
Stay organized. Be sure to have a team schedule available with dates, times, and
places of games and practices. Parents are always losing their copies and they will
ask you.
Keep a team roster on hand to use as a check list for keeping records of who has
been given handouts and or important information.
What will I get in return?
-
You will be an active member of the team.
The team may reward you with a small gift as a thank you for all your hard work.
Most importantly… your child will get to see a real role model in action.
If you have any questions or concerns please do not hesitate to contact me:
Danika Escano – League Team Mom – (707)290-2018 or email bescano@comcast.net
Parent Participation (Volunteers)
The Vacaville Jr. Bulldog’s organization is an all-volunteer group of
parents and dedicated individuals. The position of Team Mom is so
important to each Vacaville Jr. Bulldog Football Team and Vacaville
Jr. Bulldog Cheerleading Squad.
Parent Volunteers, under the guidance and direction of the Team
Mom will help to make home and away games, practices, and
fundraisers occur without issue. These functions are not limited to
only the football gridiron, but in the back of house areas as well.
Such areas consist of the snack bar, the entrance/exit gates, trash
policing detail, and other areas of concern that may come up as the
situation deems necessary. It is the responsibility of the Team Mom
to guide and assign Parent Volunteers with the various job
functions.
It is very important that as the Team Mom you communicate to the
parents the importance that they volunteer to help and make this
season one to remember.
It would be to your advantage to assign your list of parent volunteers
as soon as possible and start creating your volunteer schedule. I have
attached an example copy of a Snack/Volunteer Schedule with this
survival guide. (Example Forms, attachment A)
A minimum of 2 hours of volunteer time is required to qualify for the
parent participation deposit refund. Please note that the “parent
participation log” must be turned in and authorized by a board
member before refunds will be issued. (Example Forms, attachment B)
Remember have fun and stay organized …
TEAM PARTY
End of the season team party…
Get with the coaches and see what they may want to do for the end of the
season. Here are some ideas for you …
-
Pizza Party
BBQ (Potluck)
Picnic at the park
Pool Party
- Driven Raceway
- Scandia
- Stars Recreation
Note:
-
If you are going to have an end of the season party at Round Table or any other pizza
parlor/food establishment, you may want to book as early as possible. The best way
to ensure a good time slot is to book your team party once you receive your team
schedule and know when your last game is going to be. Remember to consider
playoffs and championship games when choosing your date and time.
-
When collecting money from parents for the end of the season party try to combine
the monies needed for the coaches gifts, trophies, and team party into one total
amount.
Trophies
The league will provide trophies to all teams! All you need to do is
contact the secretary within 4 weeks of when you need your trophies.
What kind of gift is the team expected to give the coaches after the season is
over?
- Most coaches do not expect anything; just the satisfaction that their
team had a great time was reward enough for them.
- The gift from the team shouldn’t be something of excessive value.
o A framed picture of the team with an engrave nameplate.
o An engraved plaque with the team information.
o A gift certificate to the coach’s favorite restaurant, a thank you
card, and a team picture.
2011 CASH RAFFLE
All football players and cheerleaders are responsible
for selling a book of 10 tickets. Tickets are $5.00 each.
The parent is responsible for paying for the tickets if
the child does not sell them ($50 total). The team
moms are to keep track of which booklet each child
receives.
Prizes:
1st Prize - $500
2nd Prize - $300
3rd Prize - $100
Drawing – Home Game TBA
DRIVE THRU DINNER
FOR THE FAMILY
Date:
August 2011 (Exact date TBA)
Time:
6-8 pm
Place:
Vacaville High Parking Lot
Cost:
TBD
Includes: Half chicken, ribs, beans, coleslaw,
and roll
Team moms will be pre-selling tickets. Don’t miss out!
Information Subject to change
Vacaville Jr. Bulldogs
3rd Annual
Harvest Festival
Black and Orange Bowl
October 2011
 All teams can participate to raise funds for
Nationals in Las Vegas and Team Party
 Teams can select a booth of their choice
 Teams run their own booths
 The league provides all prizes
 All parents are to donate 2 bags of Halloween
candy
 Each team is to donate one basket for raffle
 Distribution of funds earned will be determined at a
later date by the Executive Board
Information Subject to change
Team Mom Survival Guide
Example Forms:
Please find the following example forms attached…
- Practice Calendar
- Game and Volunteer Schedule (Attachment A)
- Parent Participation Hours Log (Attachment B)
These forms are designed to make your experience as
the Team Mom a well-organized and fun season for
you and your team.
If you have any questions or concerns please do not hesitate to contact me:
Danika Escano – League Team Mom – (707)290-2018 or email bescano@comcast.net