CYNGOR CYMUNED DINAS POWYS COMMUNITY COUNCIL
MINUTES
of the Monthly Meeting of Dinas Powys Community Council held in the Lee Hall, Dinas Powys,
on Thursday, 11th July 2013.
PRESENT:
Cllrs. V. Driscoll (Chairman), Mrs. C. Mirza-Davies, R. A. Foxwell, M. Hartrey,
Mrs. V. M. Hartrey, Mrs. M. R. Hayley, Mrs. J. Jones, Mrs. M. Randall, A . R. Robertson,
S. T. Thomas and J. H. Williams.
ALSO PRESENT: Mrs. L. Jefferies, Mrs. P. Beere, Mr. R. Pattenden, Mr. B. Morgan, Mrs. B. Wardas,
Mr. M. Moneypenny – Re: Access Road Leading to Dinas Powys Athletic Club.
25.
APOLOGIES FOR ABSENCE - Cllrs. J. R. Fanshaw, C. P. Franks, K. Hatton, Mrs. R. Reeves and
C. J. Williams.
26.
DECLARATIONS OF INTEREST. Cllrs. Mrs. V. M. Hartrey in matters relating to Dinas Powys owned
Allotments at St. Andrew’s Major and took no part in discussions.
27.
UNADOPTED ACCESS ROAD LEADING FROM THE SOUTHRA TO DINAS POWYS ATHLETIC CLUB
Mrs. P. Beere requested permission from Council to speak on behalf of residents residing along the
unadopted part of the Southra Road to Dinas Powys Athletic Club.
The Chairman welcomed the residents and invited Mrs. P. Beere to discuss matters regarding the
condition of the unadopted road leading to the Athletic Club.
Mrs. Beere read from a statement produced specifically for the Meeting regarding the history and the
condition of the road. A copy of this statement was circulated to all Councillors present.
Mr. B. Morgan also added comments regarding the road and of several avenues which can be pursued
by Dinas Powys Athletic Club to repair and maintain the road in the future.
Due to the heavy volume of traffic and large delivery vehicles residents’ views were that the
responsibility to repair the road is that of Dinas Powys Athletic Club who should repair the existing
potholes and the road maintained at a safe level.
The Chairman thanked the residents for attending the Meeting and informed them of the Council’s
intention to hold a Meeting, as soon as possible, with the Chairman of Dinas Powys Athletic Club and
Members of the Community Council’s Management Committee to hopefully resolve the matter.
Residents will be duly informed of the outcome.
28.
CONFIRMATION OF MINUTES – The Minutes of the Meeting held on Thursday, 11th July 2013 having
been previously circulated were taken as read, and on the Motion of Cllr. R. A. Foxwell and seconded by
Cllr. M. Hartrey it was RESOLVED - THAT such Minutes be approved as a true record and signed by
the Chairman.
29.
MATTERS ARISING FROM MINUTES:
Petition – Dinas Powys By-Pass
Cllr. A. R. Robertson has completed the necessary form and is waiting to discuss matters with
Cllr. C. P. Franks. Cllr. Robertson informed Councillors of the details stated on the form. Clerk to
ascertain from One Voice Wales if Council can organise a petition for residents’ support in a By-Pass.
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Enhanced Fixed Rate Bond – Issue 28
The Clerk has been in contact with the Bank in order to discuss the maturing Issue 28 Bond and seeking
advice for a further investment of £20K. The £40K Bond matured on 10th July 2013.
Disabled Parking Bay – Parish Hall
Cllr. Mrs. V. M. Hartrey has requested the Vale Council to relocate the disabled parking bay area to the
end of the white line, located by the disabled ramp.
Bus Services – 93 and 95
It was confirmed that the No. 93 bus is going over The Murch. Representations to the Vale Council
expressing concerns regarding the proposed reduction of the No. 95 bus which runs from Barry to
Cardiff from 3 buses every hour to 2 is in hand.
Environmental Education Centre and Conservation Area – Dŵr Cymru, Cog Moors, Dinas Powys
Council AGREED - THAT a visit will take place on Monday, 23rd September 2013 at 10.00 a.m.
Seven Councillors indicted that it was their wish to attend. The Clerk is to arrange the visit.
Play and Adult Outdoor Leisure Equipment – Dinas Powys Common
Two signs have been purchased advising parents that the adult equipment is not suitable for children
under the age of 14 years. Due to bedrock on Dinas Powys Common it is necessary to hire a Kango and
generator for the posts which will be actioned as soon as possible.
Shrubs on Boundary of Properties at The Square, Dinas Powys
Two quotations have been obtained - £200 and £140. Council AGREED to the lower quotation.
Best Allotment and Best Newcomer Prizes
Council was informed of a very good inspection of the Allotments on Saturday, 29 th June 2013. The next
inspection is to take place over the Bank Holiday Weekend. A notice has been placed at the allotment
site to this effect.
Payment of Wicksteed Leisure Limited Invoices
The first payment has been made and the necessary documentation completed to claim back part of the
Grant and Section 106 monies from Creative Rural Communities.
Dinas Powys Pony Club – Field Below St. Cyres Site in Dinas Powys
The Clerk, on behalf of Cllr. K. Hatton, advised that the Pony Club is liaising with Officers of the Vale of
Glamorgan Council. Cllr. K. Hatton will give a full report in September.
Ysgol Pen-Y-Garth
Council AGREED – THAT Penarth Town Council’s representative will remain as a School Governor
even though it is Dinas Powys Community Council’s four year turn. The Head of Governor Support and
Penarth Town Council are to be informed of the decision.
30.
TO AUTHORISE AND CONFIRM THE PAYMENTS OF ACCOUNTS
Cllr. R. A. Foxwell proposed and Cllr. Mrs. V. M. Hartrey seconded the approval, as submitted to the
Meeting, and payments were duly approved by the Meeting.
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31.
FINANCE AND GENERAL PURPOSES COMMITTEE MEETING
On the Motion of Cllr. J. H. Williams and seconded by Cllr. R. A. Foxwell it was RESOLVED - THAT the
report of the Meeting, given by Cllr. S.T. Thomas, Vice-Chairman, held on Thursday, 20th June 2013 be
accepted subject to the following matters subsequently raised:
Dinas Powys Business Directory
Dinas Powys Voluntary Concern has decided against including a Businesses section in the forthcoming
Dinas Powys Community Directory booklet due to not being able to recommend unknown businesses.
Applications for Financial Assistance:
a.
Noah’s Ark Children’s Hospital for Wales – Phase Two
Council AGREED the donation of £100.00.
b.
Welsh National Memorial In Flanders Campaign – Commemoration of World War One
Committee had suggested a donation of £300.00 but had requested the Clerk to obtain further
details before a final decision was made. The Vice-Chairman informed of the response received
from the Campaign Co-ordinator and Council AGREED the approval of a £300.00 donation.
Website Development Initiative Grant
Council AGREED the Committee’s recommendations of not to apply for a grant and to place future
Planning Applications on the Community Council’s website with a link to the Vale of Glamorgan
Council’s website.
Local Government (Wales) Measure 2011. Part 7: Communities and Community Councils
Cllr. Mrs. J. Jones discussed with Members the relevant parts of the document which affect Community
Councils. Cllr. Mrs. Jones agreed to respond.
Staff Matters
Council AGREED the Annual Incremental increase from Spinal Point 15 to 16 and the purchase of an
Garden Centre Voucher for the sum of £80.00 for the Handyman who was 80 years of age recently.
Condition of Unadopted Road – Southra Farm to Dinas Powys Athletic Club
A Meeting with the Chairman of the Athletic Club and Members of the Management Committee is to be
arranged as soon as possible.
32.
PLANNING COMMITTEE MEETING
On the Motion of Cllr. R. A. Foxwell and seconded by Cllr. Mrs. M. R. Hayley it was RESOLVED - THAT
the report of the Meeting held on Tuesday, 9th July 2013 be accepted subject to the following
matters subsequently raised:
Land at Maverick Stables, Argae Lane, Dinas Powys
Council was informed of the Vale of Glamorgan Council’s Enforcement Officer e-mail advising he was
unable to visit the site recently. He intended to re-visit the site before discussing with the Vale’s
Legal Team.
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Proposed New Medical Centre in Dinas Powys
Following the ‘Drop In Session’ held in the Lee Hall on Tuesday, 18th June 2013 a decision was awaited
on whether the Medical Centre will be located at the former St. Cyres site.
The Next Steps Leaflet
The Vale of Glamorgan Council had recently produced a leaflet regarding the future of the former
St. Cyres School Site in Dinas Powys. Copies were available for Councillors. This leaflet is also to be
distributed with the next copy of the Depend.
Dinas Powys Rugby Club – Levelling Including Draining of the Training Area of
Dinas Powys RFC – Dinas Powys Common
A meeting is taking place on Monday, 15th July at 10.00 a.m., between the Rugby Football Club and
Cardiff Archaeological Unit. Cllr. M. Hartrey expressed an interesting in attending the Meeting. The
Clerk to arrange.
Airvolution Energy Limited – Wind Turbines – Land at Biglis Farm, Barry
The Chairman of Planning informed Council that this application was at an early stage and Committee
had requested the Clerk to invite the Sustainability Officer of the Vale of Glamorgan Council to a
Planning Meeting in order to obtain more information about Wind Farms.
Invitation for a Planning Officer of the Vale of Glamorgan Council to attend a Council Meeting
As requested the Clerk had written inviting an Officer of the Vale of Glamorgan Council to attend a
Planning Committee Meeting. The response was that they were unable to commit to a one-off meeting
and the Vale intends arranging a forum later in the year. This forum will provide community councils
with an update to the forthcoming Local Development Plan and the likely changes to permitted
householder development along with an update to the development management process.
33.
HALLS COMMITTEE MEETING
On the Motion of Cllr. R. A. Foxwell and seconded by Cllr. Mrs. M. R. Hayley it was RESOLVED - THAT
the report of the Meeting held on Tuesday, 9th July 2013 be accepted subject to the following
matters subsequently raised:
Central Heating System – Parish Hall
A meeting had taken place with Mr. Haydn Morgan, Heating Engineer, and Committee Members.
Council AGREED the necessity to change the old central heating boiler, Mr. Haydn Morgan to oversee
the work and granted delegated powers to the Management Committee to decided on the successful
contractor.
Painting of Lower Part of Parish Hall Walls – Community Payback Scheme
Due to Health and Safety Regulations offenders cannot work off ladders. Council AGREED - THAT the
Maintenance Manager be approached and asked if he wished to complete the painting of the outside
walls. If he chose not to then the Clerk was to obtain two quotations.
Retirement of Reverend D. H. Rhydderch – St. Peter’s Church, Dinas Powys
Due to the imminent retirement of the Council’s Chaplain, Cllr. Mrs. V. M. Hartrey proposed, seconded
by Cllr. V. Driscoll, and Council AGREED - THAT the Council’s Chaplain receive a donation of £300.00.
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McMillian Coffee Morning – Parish Hall – Friday, 27th September 2013
The organizer is to be informed that her application for Financial Assistance will be placed before the
next Finance and General Purposes Committee Meeting being held in October.
34.
REPORT FROM COUNTY COUNCILLORS
Due to several of the County Councillors’ being absent no report was available.
35.
BRYNEITHIN EMI CARE HOME, DINAS POWYS
The Clerk was requested to write to the Director of Social Services enquiring if a Consultation will be
held prior to the building being demolished and also to enquire as to who owned the building and land.
36.
MATTERS WHICH THE CHAIRMAN AND OTHER MEMBERS MAY WISH TO BRING BEFORE
COUNCIL
Refuse – Deposited Evening Before Collection
Cllr. J. H. Williams asked if something can be done about the waste being put out the day before
collection. Due to refuse being out overnight bags were torn open and rubbish strewn on the sides of
the road.
Planning Advice
Cllr. J. H. Williams sought advice as to what action should be taken if a resident requires planning
permission to install an 8’ x 6’ base. Cllr. M. Hartrey agreed to seek advice from the Vale.
Parking at The Westra, Dinas Powys
Cllr. R. A. Foxwell informed Members of parking on a blind corner at the Westra. Cllr. Mrs. M. Randall,
an LEA Governor at St. Andrew’s School, offered to contact the Headmistress and request all parents
be informed of the danger of parking in this area.
Dogs – Dinas Powys Common
Cllr. Mrs. C. Mirza-Davies informed of a letter received from a local resident advising that a dog had
attacked him and his son on Dinas Powys Common. The resident was to be advised that this matter is
being looked into.
Freedom of Information Request – Non-Metric Units – Allotments
Council agreed that there is no need to place details of the sizes of allotments on the website as this
information is already available in the office.
Official Opening and One Mile Fun Run – Dinas Powys Common – Monday, 26th August 2013 –
Official Opening at 10.55 a.m. and Fun Run at 11.00 a.m.
Cllr. Mrs. C. Mirza-Davies had spoken to Mrs. Jo Macpherson who has offered to arrange the One Mile
Fun Run around the perimeter of Dinas Powys Common. The total cost of the event is approximately
£400.00 plus printing costs. Council AGREED for the event to take place and costs will be met by the
Community Council. Council also AGREED - THAT adults should pay an entry fee of £2.00, free
admission to children and the proceeds to Dinas Powys Voluntary Concern. The Council’s Insurance
Broker is to be contacted regarding insurance cover for events.
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Member of the Welsh Language Communities Alliance
It was suggested that Cllr. Mrs. R. Reeves may be interested in representing the Community Council .
Police Commissioner
Council decided against inviting the Police Commissioner to a Meeting of Council.
Andrew RT Davies AM/AC – Reorganisation of Local Health Provision - South Wales Programme
Council declined Mr. Davies’ offer of attending a Meeting.
Attendance at Official Events
The Chairman attended the Armed Forces Day at Penarth on Saturday, 22nd June and will be attending
the Cowbridge with Llanblethian Town Council’s Civic Service on Sunday, 14th July 2013 and
Barry Town Council’s Civic Service on Sunday, 28th July 2013.
Cllr. Mrs. V. M. Hartrey represented Council at the Flag Raising Ceremony, Penarth, on Monday,
24th June and will be attending Llantwit Major Town Council’s Civic Service on Sunday, 21st July 2013.
Maintenance Manager
Members were informed of a letter received from the Maintenance Manager regarding his workload.
Council AGREED a letter be sent expressing Council’s appreciation of his hard work and any additional
duties will be prioritized.
37.
DATE OF NEXT MEETING. Thursday, 12th September 2013 in the Lee Hall at 7.00 p.m.
The Meeting closed at 9.45 p.m.
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