McAfee SaaS Email Archiving
Your Name, Your Title
Agenda
Why Archive
The benefits of archiving on a SaaS solution
How it works
Questions and Answers
3
The Drivers and ROI of Archiving
Storage
management
Business Record
Retention
eDiscovery
Accessibility
Regulatory
Compliance
Legal
Doing more with Less:
Lower maintenance
Fixed Cost solution
Storage Management & Cost Control
• Stabilize email storage footprint
– Cap Exchange Server footprint via quotas and
leveraging Email Archiving.
• Without the maintenance work
– Add value without adding to your monitoring, backup,
and maintenance workload
• Fewer tape restores saves costs
– The median restore takes 8 man-hours over 2 days!
Leverage your archive to reduce reliance on tape for
low-volume restores.
4
Business Record Retention
• Business Continuity
– Central archive solution ensures complete business
email retention.
– Ensures continuity in the event of employee attrition
• Security
– Promotes records to be available and accessible in
one central location
– Not in rogue email stores, which can easily be lost
• Agility
– Empowered end users can self-search through
personal archives for retrieval
Familiar interface for easy end user accessibility
Outlook Plug-In Integration
Drag & drop
Compatibility
Reply and forward
Easy installation
wizard
Transparent
authentication
Empower end users
self-retrieve
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McAfee Email Archiving
Pristine, reliable, and searchable message records
McAfee SaaS
Email flows to customer.
1 Journal record is created
Duplicate copy is made
3 to a parallel data center
4 Write success
confirmed
0
Customer Network
Firewall
Email
server
Users
Secure connection
established
2 Journal record copies
pulled to McAfee for
recording
McAfee SaaS
7
Dual write success
5 confirmed
Journal records
6 deleted upon
dual-write
confirmation
Regulatory Compliance
Features Aiding in Compliance
• Audit reporting of searches, exports,
and message views
• Tamperproof, read-only storage
• Data center redundancy
• Automatic quality verification
• Attachment content indexing
• Dual commit message capture
• Auditable message serialization
• Fully searchable content & envelope
metadata index
• Powerful transport & storage
encryption
• Eradicates need for rogue data
stores
SEC
FINRA
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OPEN RECORDS
SOX
HIPAA
GLBA
Regulatory Compliance
SEC Compliance
• Specific Features required by rules 240.17a-4(f)
–
–
–
–
(2)(ii)(A). Tamperproof storage
(2)(ii)(B). Automatic quality verification
(2)(ii)(C). Record serialization
(2)(ii)(D). Readily accessible & portable
– (3)(iii). Duplication (redundant datacenters)
– (3)(iv). Full text index
• Documents required by rules 240.17a-4(f)…
– (2)(i). Electronic Storage Media Letter of Notification and Compliance
– (3)(vii). Third Party Downloader Letter of Undertaking
Regulatory Compliance
Real World Consequences
Morgan Stanley
Merrill Lynch
• $15M – failure to retain
email messages per SEC
requirements
• $2.5M – failure to provide
email records in a timely
manner
Piper Jaffray
• $2.5M – failure to retain
4.3 emails from 20022008
• Resulted in failure to
comply with email
extraction requests from
regulators
Legal Benefit
• Enforce email retention policies
• Support decision makers with timely data
and early case assessment
• Monitor employee mail for policy violations
• Control legal fees by narrowing the
amount of data sent to outside legal for
review
• Save costs in eliminating the need to
search rogue data stores
say their
legal team
email within
the timeframe allowed.
11
Legal Benefit – Real World Consequences
Zubulake vs. UBS Warburg LLC
• $273,000 to complete court ordered restoration & search
of 77 backup tapes
• Employer has duty to preserve and locate evidence
• Sample evidence showed UBS managers deleted emails,
including ‘smoking gun’ evidence that supported plaintiff’s claim
• Relevant emails created after USB supposedly started to retain
relevant email messages were not saved at all
• Backup tapes found missing
• Leads to $29M verdict
Damage to Reputation
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Legal &
Consulting
Fees
Financial
Penalties
Risks & Cost of Appliance Archiving Solutions
• Risks
– Limited storage
– Hardware single point of failure
• Cost
– High cost of site redundancy
– Large up-front cap-ex
• People requirements
– Ongoing maintenance and updates
– Hardware refresh periodically required
– Another backup and monitoring worry
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Why McAfee SaaS Email Archiving
• Integrated console
-Integrated with other McAfee SaaS solutions, for single-pane management
-Complements on-site email security solutions for archiving in the cloud
• Multi-search
– Industry’s most advanced multi-tasking web console
• Compliance driven features
– Features like our Pull Technology supports your compliance efforts
• Zero overhead
– No monitoring, updates, or required on-site hardware
• Compatibility
– Works with Exchange 2003 - 2010
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Get Started Today
Predictable, easy to get started, consolidate
 Unlimited storage
No overage for journaled data.
 Unlimited telephone support
No extra charge for 24x7x365 support!
setup fees
 No
Start today with no up-front costs.
friendly terms
 Business
Month-to-Month, Annual, and Multi-Year options.
historical data consolidation
 Optional
Consolidate historical email data with new emails stored on
McAfee SaaS Email Archiving for a single, go-forward, search and
storage repository.
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Requirements
1. Exchange Server 200x
Envelope journaling functionality is required.
Mixed Exchange Server environments are
not supported.
2. Email Spam and Virus Protection
McAfee recommends McAfee SaaS Email
Protection.
3. External POP3 or IMAP
Connectivity
Your server’s POP3 or IMAP service must be
accessible from our data centers in the
cloud. This could require firewall changes.
4. Secure Certificate (recommended)
Secure POP3 and IMAP require that you
obtain and install your own secure
certificate.
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5. Internet Explorer 6+ or Firefox 2+
McAfee recommends Internet Explorer 8 and
Firefox 3.
6. Journaling and Server Resources
Plan on at least 10% additional load to your
Exchange Server, especially in disk I/O.
7. Internet Connectivity
Your upstream internet bandwidth must
support existing usage plus Journal traffic to
McAfee SaaS Email Arching.
8. Outlook Integration Requirements
Outlook 2003 or 2007 running on Windows
XP, Windows Vista, or Windows