OSHA Update and Safety and
Health Management Systems
2009 DOL Forum
Jim Shelton, Houston North
Topic Areas
• OSHA Update and
Emphasis Areas
• Business Case
• Elements of an
Effective Safety
Program
• OSHA Compliance
Assistance Overview
• Finding Safety
Resources
OSHA Update
• New Deputy Assistant Secretary and
Acting Assistant Secretary Donald
Shalhoub
• Updated Field Operations Manual (CPL
02-00-148 replaces the Field Inspection
Reference Manual (FIRM)
• Advanced Notice of Proposed Rulemaking
related to combustible dust
OSHA Update
• Stimulus Work – Looking for outreach
possibilities for companies involved in
stimulus work, green or renewable energy
ect.
• Industrial Hygiene – Look for increased
OSHA outreach and enforcement related
to industrial hygiene including increased
air monitoring and sampling for potential
over exposures
Emphasis Industries
• FY 09 Operational Plan Industries:
– Highway, Street, and Bridge Construction
– Landscaping/Horticultural Services
– Oil and Gas Field Services
– Residential Building Construction
– Blast Furnaces and Basic Steel Products
– Concrete and Concrete Products
– Fruits and Vegetables
Emphasis Hazards
• FY 09 Operational Plan Hazards:
– Combustible Dust
– Electrical
– Falls from Elevation
– Noise (Non-Construction)
– Silica
– Struck-By
– Trenching
National Emphasis Programs
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•
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•
•
•
•
PSM Refineries (NEP)
Silica (NEP)
Amputations (NEP)
Combustible Dust (NEP)
Trenching (NEP)
Falls (NEP)
Portland Cement
Regional Emphasis Programs
•
•
•
•
•
•
•
Construction (REP)
Demolition (REP)
Powerlines (REP)
Work Zone (REP)
Cranes in Construction (REP)
Falls in General Industry (REP)
Highway & Bridge Construction
and Maintenance (REP)
• High Noise Industries (REP)
H1N1 Influenza
• OSHA has a number
of publications and
resources addressing
pandemic flu
• Preparations and
planning are
important in the event
this or another virus
emerges
Typist During 1918 Influenza
H1N1 Influenza
• The CDC recommends:
– Employees should be alert for the symptoms
of influenza. If you exhibit such symptoms as
fever, cough, sore throat, body aches,
headache, and chills, you should request
leave from your supervisor, stay home, and
limit contact with other people to prevent the
spread of infection. Seek appropriate medical
attention, and follow any instructions from
your primary care provider
H1N1 Influenza
– Practice good hygiene. Wash your hands
often with soap and water, especially after
your cough or sneeze, after using the
restroom, and before touching your eyes,
mouth, or nose. Alcohol-based hand cleaners
are also effective if soap and water are not
readily available
– Practice good respiratory etiquette. Sneeze or
cough into a tissue; then carefully dispose of
the tissue in a waste receptacle
H1N1 Influenza
– Avoid sneezing or coughing in the direction of
other employees, and avoid sneezing into
your bare hands
– Employees who work in healthcare or
laboratory settings may require additional
precautions
– Additional information can be found at
http://www.cdc/swineflu/guidance/
H1N1 Influenza
H1N1 Influenza
H1N1 Influenza
OSHA 3328-05
OSHA 3323-10N
OSHA 3327-02N
Business Case for Safety
• According to Liberty Mutual Research Institute
for Safety for every $1 invested in safety there is
between $3 and $6 in savings
• Accidents with or without injury may also result
in property damage, equipment replacement
costs, downtime, and unhappy customers
• Workers compensation premiums and
Experience Modification Rates (EMR) affect your
bottom line. Lowering your EMR by buying
down or paying smaller claims out of pocket still
costs you money
Business Case for Safety
Mod Description
Average Mod
Current Mod
Minimum Mod
Controllable Mod
Mod
1.00
0.71
0.38
0.33
Premium
$200,000
$142,000
$ 76,000
$ 66,000
•If you’re at 0.71 and prevented all accidents you would
save $66,000 in premiums
• If your at 1.00 and your competitor is at 0.71 you are at a
$58,000 per year disadvantage. If he’s at 0.38 you’re at a
$124,000 disadvantage.
Information Courtesy of Liberty Mutual, Houston, TX
Business Case for Safety
Direct Costs
*Medical Costs
*Indemnity Payments
Indirect Costs
*Lost time by:
- Injured
- Co-workers
- Supervisor
*Spoiled product
*Loss of customers
*Cleanup time
*Production delays
*Training new workers
*Overhead costs
*Legal fees
*Rise in insurance costs
Business Case for Safety
Direct Cost of Injury
Indirect Cost Multiplier
0 - $ 2,999
4.4
$ 3,000 – $ 4,999
1.6
$ 5,000 – $ 9,999
1.2
$10,000 +
1.1
Foreign body in the eye - Direct cost of $317* +
indirect cost of $1394 = $1711 total cost. A 5%
profit margin requires $34,236 in sales to cover
The 2003 average cost of a WC injury claim in
Texas was $3,078**…$98,000 in sales to cover
* Argonaut Insurance Average Claims 1992-1994
** TDI WC Research Group Medical Cost Trends in TX - 2004
Business Case for Safety
• OSHA has found comprehensive safety and
health programs reduce injury and illness rates
an average of 20%
• Accident costs go directly to the bottom line
– Many companies won’t hire you if have an EMR over
1.00 or an injury rate above the national average and
many review your OSHA citation history
• Your safety performance affect the financial well
being and competitiveness of your company and
the lives of your work crews
Characteristics of Exemplary Pgms
• Uses organized and systematic methods
to:
– Assign responsibility to managers,
supervisors, and employees
– Inspect regularly for and control hazards
– Orient and train all employees to eliminate or
avoid hazards
General Guidelines
• An effective program
– Includes provisions for systematic identification,
evaluation and prevention or control of hazards
– Goes beyond specific requirements of the law
to address all hazards
• Written program
– “In writing” less important than effectiveness
– As size and complexity of worksite or process
increases, so does need for written guidance
Major Elements
• An effective occupational safety and
health programs include:
– Management commitment and employee
involvement
– Worksite analysis
– Hazard prevention and control
– Safety and health training
Commitment and Involvement
– Management commitment and employee
involvement are complementary
– Management commitment provides the
motivating force and resources for organizing
and controlling activities within an
organization
– Employee involvement provides the means
through which workers develop and express
their own commitment to S&HG protection
Commitment and Involvement
• Recommended Actions:
– State clearly a worksite safety and health
policy
– Establish and communicate a clear goal and
objective for the safety and health program
– Provide visible top management involvement
in implementing the program
Commitment and Involvement
• Recommended Actions:
– Encourage employee involvement in the
program and in decisions that affect their safety
and health (e.g., inspection or hazard analysis
teams; developing or revising safe work rules;
training new hires or co-workers; assisting in
accident investigations)
– Assign and communicate responsibility for all
aspects of the program
Commitment and Involvement
• Recommended Actions:
– Provide adequate authority and resources
to responsible parties
– Hold managers, supervisors, and
employees accountable for meeting their
responsibilities
– Review program operations at least
annually, to evaluate, identify deficiencies,
and revise, as needed
Worksite Analysis
• Worksite analysis involves a variety of
worksite examinations, to identify not only
existing hazards, but also conditions and
operations where changes might occur to
create hazards
• Effective management actively analyzes
the work and the worksite to anticipate and
prevent harmful occurrences
Worksite Analysis
• Recommended Actions:
– Conduct comprehensive baseline and
periodic surveys for safety and health
– Analyze planned and new facilities,
processes, materials, and equipment
– Perform routine job hazard analyses
Worksite Analysis
• Recommended Actions:
– Provide for regular site safety and health
inspections
– Provide a reliable system for employees,
without fear of reprisal, to notify
management about apparent hazardous
conditions and to receive timely and
appropriate responses
Worksite Analysis
• Recommended Actions:
– Provide for investigation of accidents and
“near miss” incidents, so that their causes
and means for prevention are identified
– Analyze injury and illness trends over time, so
that patterns with common causes can be
identified and prevented
Hazard Prevention and Control
– Triggered by a determination that a hazard
or potential hazard exists
– Where feasible, prevent hazards by effective
design of job or job site
– Where elimination is not feasible, control
hazards to prevent unsafe and unhealthful
exposure
– Elimination or control must be accomplished
in a timely manner
Hazard Prevention and Control
• Recommended Actions:
– Establish procedures for timely correction or
control of hazards, including
– Engineering techniques, where feasible and
appropriate
– Procedures for safe work which are
understood and followed as a result of
training, positive reinforcement, correction of
unsafe performance, and enforcement
– Provision of personal protective equipment
– Administrative controls
Hazard Prevention and Control
• Recommended Actions:
– Provide for facility and equipment
maintenance
– Plan and prepare for emergencies
• Training and drills, as needed
– Establish a medical program
• First aid on site
• Physician and emergency care nearby
Safety and Health Training
• Addresses the safety and health
responsibilities of all personnel, whether
salaried or hourly
• Most effective when incorporated into
other training about performance
requirements and job practices
• Complexity depends on size and
complexity of worksite and nature of
hazards
Safety and Health Training
• Recommended Actions:
– Ensure that all employees understand the
hazards to which they may be exposed and
how to prevent harm to themselves and
others from exposure to these hazards
Safety and Health Training
• Recommended Actions:
– Ensure that supervisors carry out their safety
and health responsibilities, including
– Analyzing the work under their supervision to
identify unrecognized potential hazards
– Maintaining physical protections in work areas
– Reinforcing employee training through continual
performance feedback and, if needed,
enforcement of safe work practices
Safety and Health Training
• Recommended Actions:
• Ensure that managers understand their
safety and health responsibilities, as
described under the Management
Commitment and Employee Involvement
element of the guidelines
Education and Outreach
• Compliance Assistance
Specialists (CAS)
– Each OSHA Office
nation-wide
– Non-Enforcement
• VPP Coordinators
– Each OSHA Office in
Region VI
– Enforcement position
Alliances
• Builds trusting and
cooperative
relationships
• Training, outreach,
education, promoting
safety dialogue
• Last up to two years
Partnerships
• Partnerships are written
and identify goals,
strategies, performance
measures, etc.
• Must have a
measurable impact
• Like alliances, you can
withdrawal at any time
• Last up to five years
OSHA Cooperative Programs
Voluntary Protection Program:
• 1367+ Federal sites
• 265+ Region VI
• 130+ Houston offices
• VPP Mobile Workforce for
construction is here
OSHA Cooperative Programs
• Voluntary Protection Program Elements:
– Management Leadership and Employee
Involvement
– Worksite Analysis
– Hazard Prevention and Control
– Safety and Health Training
• Few companies ever voluntarily leave VPP
OSHA Challenge Program
• Run by Challenge Administrators
• Three stage process of implementing a
comprehensive safety program based on
VPP principles. No set time for completion
• OSHA is not involved except for
recognition at the completion of a stage
• Goal is that once completed the company
is ready to apply for VPP
www.oshachallenge.net
OSHCON
• The OSHA Consultation Service (OSHCON) is
under the Texas Department of Insurance (TDI)
• Located in every State
• Funded primarily by Federal OSHA
• Provides free safety consultation services to
small employers – 250 in one location no more
than 500 corporate wide
http://www.tdi.state.tx.us/wc/safety/oshcon.html
OSHA Website
• OSHA Website
www.osha.gov
• OSHA QuickTakes –
a bi-weekly update by
email on what’s new
with OSHA
OSHA Website
• eTools
• Electronic tools
covering various
industries and
hazards such as
construction,
lockout/tagout,
scaffolds, etc.
OSHA Website
• Safety and Health
Topics Pages
• Covers variety of
topics. Overview of
information with
links to resources
• Many developed
with industry
through the OSHA
Alliance program
RESOURCES -
OSHA Consultation
Training Resources
Harwood Grant
Materials
Disasters
State-Planned
State Resources
Region VI OSHA
Training Institutes
CDC/NIOSH
Other Resources
FAQs
Oil and Gas E & P
Safety Management
OSHA Cooperative
Programs
OSHA 1 of 4
• OSHA Home Page
•
OSHA QuickTakes
– Sign up for a bi-weekly update on OSHA activities
• OSHA Compliance Assistance Page
– Tools and information for assisting companies in their
safety programs
–
Introduction and review of OSHA
standards that may apply to your workplace
– eTools, Expert Advisors, and eMatrix interactive tools
walk you through various hazards and industries
OSHA 2 of 4
• OSHA Small Business Page
– Tools and resources of interest to small business
• OSHA Site Index
- Quick way to search for topics listed alphabetically
• OSHA Safety and Health Topics
– Topic pages on different hazards, industry’s, ect. Use
the search function or drop down menus
• OSHA Publications
– Search for booklets, flyers, QuickCards, Fact Sheets,
and other information produced by OSHA
OSHA 3 of 4
• OSHA Recordkeeping Page
• OSHA Standards Page
– The OSHA standards, searchable, with hyper links to
interpretations from applicable paragraphs
• OSHA Interpretations Page
– Search for OSHA standards interpretations
• OSHA Data and Statistics Page
– Search for a company’s OSHA inspection history,
frequent citations for your industry, 5(a)(1) violations
and other data
OSHA 4 of 4
• Find your industries incident and lost time rates
– See how your injury and illness rates compare to
industry averages as compiled by the Bureau of
Labor Statistics (BLS). Prior to 2003 the Standard
Industrial Code (SIC) was used. Since then the North
American Industrial Code System (NAICS) has been
in used. You can find your NAICS number and search
for your industry average on the BLS homepage
– OSHA Webpage with links to BLS statistics
Oil and Gas E & P 1 of 2
• OSHA Oil and Gas Homepage
• OSHA eTools Homepage
– Oil and Gas Well Drilling and Servicing eTool
• WY OSHA (State Planned State)
– Servicing Rig Worksheet
• American Petroleum Institute (API)
– API Safety Recommended Practices
Oil and Gas E & P 2 of 2
• Association of Energy Servicing Companies
– Safety Resources
• International Association of Drilling Contractors
• Texas Oil and Gas Association
– Safety Resources
• SafeLandUSA
– ‘‘Toolbox’
• South Texas Exploration and Production Safety
(STEPS) Network
Disasters 1 of 3
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OSHA Hurricane eMatrix
OSHA Hurricane Recovery
OSHA Emergency Preparedness/Response
OSHA Avian Influenza
• ReadyGov
– A Dept of Homeland Security website for disaster
preparedness information
Disasters 2 of 3
• Federal Emergency Management Agency (FEMA)
• CDC/NIOSH
– Information and fact sheets for all types of disasters
– Storm and Floods
– Avian Influenza
• Florida OSHCON (Associated Site)
– HurriPlanner, an interactive program to develop a
hurricane preparedness plan
Disasters 3 of 3
• Florida Business Disaster Survival Kit Website
– Planning information and templates
• Nat. Institute of Environmental Health Sciences
– Hurricane and floods clean-up training materials
– Avian Influenza training materials
• Institute for Business and Home Safety
– Open for Business® disaster planning materials
developed by the insurance industry
Safety Management 1 of 2
• OSHA Safety and Health Management Systems
– Safety and Health Management eTool
– Safety Topics Page
• OSHA 1989 Safety and Health Program
Management Guidelines
• OSHA Program Evaluation Profile Program
Safety Management 2 of 2
• Business Case for Safety
– OSHA Business Case for Safety
– OSHA Safety Pays
– Business Case Presentation
• Worksafe BC Accident Cost Calculation
OSHA Consultation 1 of 3
• Alabama OSHCON
Sample Safety Programs
• Arkansas OSHCON
Sample Safety Programs
• Colorado OSHCON
Sample Safety Programs
• Florida OSHCON (Safety Writer)
• Idaho OSHCON
Sample Safety Programs
OSHA Consultation 2 of 3
• Georgia OSHCON
Training Materials
Sample Safety Programs
• Illinois OSHCON
Sample Programs, Checklists, Publications
• Missouri OSHCON
Sample Safety Programs
• Montana OSHCON
Sample Programs, Brochures, Checklists
OSHA Consultation 3 of 3
• Nebraska OSHCON
• Ohio OSHCON
One Hour Safety Presentations
Training Programs and Manuals
Safety Publications
• South Dakota OSHCON
Sample Safety Programs
• Texas OSHCON
Sample Safety Programs
Publications and Training Resources
State Plan State Resources
• Keep in mind State Plan State’s run their own
OSHA programs. Although they must be at least
as stringent as Federal OSHA they may be
different. Visit the OSHA State Plan State
Webpage for additional information
Three State Plan States with a lot of resources
Oregon OSHA
Washington OSHA
Wyoming OSHA
Resources
Resources
Resources
Other Resources
• Consultation Connection
– Site for OSHA and OSHA Consultation personnel.
Several resource links available to the public
including on-line management tools such as Safety
Writer, Accident Tracker, and Record Keeper
• Gulf Coast Safety Training Institute
– Training Resources
• US Chemical Safety Board
– View or order a DVD on accidents investigated by the
CSB. Found under ‘Video Room’ on left side of
website
CDC/NIOSH
• CDC/NIOSH
– Homepage
– Site Index
• NIOSH Downloadable Videos/Online Training
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Working with Stress
Violence in the Workplace
Arc Flash Awareness
Trenching and Excavations
or
Testing your Ear Plugs (Audio File)
How to Wear Soft Foam Earplugs
Harwood Grant Materials 1 of 7
• OSHA Harwood Grant Page
• Associated General Contractors (AGC)
Fall Protection and Focused Four Hazards
• NorthWest Public Power Association
Wide Variety of Materials
• Texas Engineering and Extension (TEEX)
Oil and Gas Drilling and Servicing Safety
Harwood Grant Materials 2 of 7
• Construction Advancement Foundation
Hexavalent Chromium Materials and Safety and
Health Management Systems
• Roadway Safety Awareness
Roadway Construction Safety Tips
Roadway Safety Awareness
• The Construction Institute
Excavation Safety
• Rochester Institute of Technology
Safety and Health Management Systems
Harwood Grant Materials 3 of 7
• Rochester Institute of Technology
– Hazards in Food Processing and Preservation
Industry and Related Public Warehousing and
Storage Industry
• Non Ferrous Founders’ Society
– Arc Flash and Workplace Emergency Planning OnLine Seminar
• Kirkwood College
– Public Warehousing and Storage
Harwood Grant Materials 4 of 7
• Georgia Tech Research Institute
– S&H Hazards of Renovation and Remodeling
• Purdue University North Central
– Arc Flash and Electrical Safety Awareness
• Kansas State University
– Landscaping and Horticulture
Vegetable Manufacturing
• University of Findlay
– Warehouse Emergency Planning
and Fruit and
Harwood Grant Materials 5 of 7
• UT San Antonio All Safe Mart™
– Emergency Preparedness, Retail Grocery &
Convenience Shops, and Landscaping and
Horticulture Services online training
• Wayne State University
– Highway Construction Work Zones and Traffic Control
hazards
• Work Place Safety Awareness Council
– Electrical Safety and Arc Flash On-Line Training
Harwood Grant Materials 6 of 7
• International Union of Operating Engineers
– Disaster Response & Recovery, Avian Flu, Mold...
– Demolition Safety Awareness On-Line Seminar
• Medical College of Wisconsin
– Hazard We May Face When Helping Others
• Auburn University
– Workplace Violence Awareness
• West Virginia University
– Residential Fall Protection
Harwood Grant Materials 7 of 7
• Eastern Kentucky State
– Residential Construction Safety
• AGC/University of New Mexico
– Developing a safety Program
• North Carolina State University
– Management Systems for Small Business On line
Training
• ABC Central Texas
– Residential Construction Safety
R VI OSHA Training Institutes
The University of Texas at Arlington
SW Education Center-TX Engineering Extension Service
OSHA Cooperative Programs
• OSHA Cooperative Programs
•
OSHA Voluntary Protection Program (VPP)
•
OSHA Challenge Program
• Region 6 VPP Participants Association (VPPPA)
• Challenge Program Website in Houston
OSHA in Houston
Where is OSHA Located?
Houston North Area Office
507 N. Sam Houston Pkwy E. Ste. 400
Houston, TX 77060
281-591-2438
Houston South Area Office
17625 El Camino Real #400
Houston, TX 77058
281-286-0583
Disclaimer
•
This information has been developed by an OSHA Compliance Assistance
Specialist and is intended to assist employers, workers, and others as they
strive to improve workplace health and safety. While we attempt to
thoroughly address specific topics [or hazards], it is not possible to include
discussion of everything necessary to ensure a healthy and safe working
environment in a presentation of this nature. Thus, this information must be
understood as a tool for addressing workplace hazards, rather than an
exhaustive statement of an employer’s legal obligations, which are defined
by statute, regulations, and standards. Likewise, to the extent that this
information references practices or procedures that may enhance health or
safety, but which are not required by a statute, regulation, or standard, it
cannot, and does not, create additional legal obligations. Finally, over time,
OSHA may modify rules and interpretations in light of new technology,
information, or circumstances; to keep apprised of such developments, or to
review information on a wide range of occupational safety and health topics,
you can visit OSHA’s website at www.osha.gov.