Weeding in ALEPH
Library Staff Training
© South Dakota Library Network, 2013
©Ex Libris (USA), 2011
Modified for SDLN
Version 20.01
2
How to weed in ALEPH
• Reports - how to retrieve items to consider for weeding
• Deleting records - the process for deleting those items
and associated BIB and HOL records
3
Reports
• Circulation Module - SDLN Custom Reports
• Advanced Report Tool - Create your own custom
reports
4
Circulation Module
• Weeding Report by Collection (custom-30) - Report displays
list of items that have not circulated since specified date of last use,
uses collection and date specified by staff user, includes barcode,
call number, author, title, total circulation, total in house use, total
not on loan return, date of last use, date added, date updated, item
process status
• Loan Usage by Collection (custom-31) - Report displays
number of circulations for items in a collection for a collection and
date range specified by the staff user, includes barcode, item open
date, number of circulations
5
6
Weeding Report by Collection (custom-30)
7
Weeding Report by Collection (custom-30)
Report displays items in the collection you specify. Items with circulation display date of last use,
on or before the date you specify
**********************************
Weeding Report by Collection:
Items that have not circulated
since specified Date of Last Use
**********************************
ADM Unit: TST50
Sub-Library: TST
Collection: SDLN
Date of Last Use: 20120101
**********************************
Barcode
-------------6857694-10
6857696-10
6854697-20
6854697-20
6859461-10
31610000000330
31610000000371
31610000000389
31610000000017
31610000000033
31610000000042
31610000000058
31610000000041
31610000000074
6995992-30
6995992-40
6792309-10
31610000000066
31610000000132
31610000000116
103-30
31610000000397
31610000000447
31610000000454
31610000000496
6859603-10
31610000001155
31610000001171
Call No.
-----------------------------------
Author
--------------------------------------------Furst, Alan.
Furst, Alan.
Title
------------------------------------------------------Dark star / Alan Furst.
Night soldiers / Alan Furst.
Mysterious halls of Hogwarts.
Wayne, Joanna.
Loaded / Joanna Wayne.
Microsoft Office for Windows 95 resource kit : the tech
HTML 4 unleashed / Rick Darnell ... [et al.].
C++ how to program / H.M. Deitel, P.J. Deitel.
Microsoft Windows 95 resource kit : the technical guide
Programming Perl / Larry Wall, Tom Christiansen, and Ra
Testing Book
Learning Perl on Win32 systems / Randal L. Schwartz, Er
What the OCLC Interlibrary Loan Service Means to me
Perl 5 desktop reference / Johan Vromans.
Reserve item
Reserve item
The librarian
Perl Modules / Eric Foster-Johnson.
Porting UNIX software : from download to debug / Greg L
XML in action / William J. Pardi.
Dell Laptop
Mastering Perl 5 / Eric C. Herrmann.
JavaScript : the definitive guide / David Flanagan.
Web performance tuning / Patrick Killelea.
Practical C++ programming / Steve Oualline.
Risking her heart / Liz Allison and Wendy Etherington.
UNIX unleashed / Robin Burk, et al.
Unix backup and recovery / W. Curtis
Deitel, Harvey M., 1945Wall, Larry.
Schwartz, Randal L.
Vromans, Johan.
Beinhart, Larry
Foster-Johnson, Eric.
Lehey, Greg.
Pardi, William J.
Herrmann, Eric C.
Flanagan, David.
Killelea, Patrick.
Oualline, Steve.
Allison, Liz.
Burk, Robin.
Preston, W. Curtis.
Total
Circulation
----------0
0
0
0
0
0
0
0
0
0
0
0
6
0
1
1
1
0
1
0
0
0
0
1
1
0
0
Total
In-House Use
-----------0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total
Not Loan Return
--------------0
0
0
0
0
0
0
0
0
0
0
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Last
Use
----------
2009-12-01
2009-10-16
2010-04-20
2008-08-20
2010-07-14
2009-07-17
2010-07-10
2008-12-19
Date
Added
---------2008-10-22
2008-10-22
2009-07-30
2009-07-30
2008-10-23
1997-11-26
1999-01-12
1999-03-12
1997-09-24
1997-10-08
2008-06-25
1999-03-16
1999-07-01
1997-10-07
2009-07-15
2009-07-15
2008-06-13
1999-07-15
1997-10-07
1999-07-21
2009-07-15
1999-07-15
1999-03-12
1999-03-13
1999-01-12
2008-10-24
2000-06-02
Date
Updated
---------20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
20121108
PS
-MI
MI
RM
RM
RM
8
Loan Usage by Collection (custom-31)
9
Loan Usage by Collection (custom-31)
Report displays items in the collection you specify. Circulation is displayed for the date range.
**********************************
Loan Usage
---------------------------------Sub-Library: TST
Collection: SDLN
Date Range: 20120101 - 20130101
**********************************
BARCODE
-------------31610000000017
31610000000074
31610000000132
31610000000025
31610000000033
31610000000082
31610000000090
31610000000140
31610000000157
31610000000199
31610000000207
31610000000215
31610000000256
31610000000264
31610000000272
OPEN DATE
---------1997-09-24
1997-10-07
1997-10-07
1997-10-08
1997-10-08
1997-10-08
1997-10-08
1997-10-08
1997-10-08
1997-10-08
1997-10-08
1997-10-08
1997-10-08
1997-10-15
1997-10-15
CIRCs
-----0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
RUSH
----
10
Advanced Report Tool
• Can create reports of items utilizing publication
date, specific collections or all items
• Can sort by call number, last return date of zero
for no circulation after exporting to MS Excel
11
Advanced Report Tool
Go to https://reports.sdln.net/Account/Login.aspx
Login using
your ALEPH client
download username
and password
12
Advanced Report Tool
Click on Items to display search parameters for items
13
Advanced Report Tool
Use dropdown menus to select parameters, operators and
Boolean operators for search
14
Advanced Report Tool
Use dropdown menus to select parameters, operators and
Boolean operators for search
15
Advanced Report Tool
Use dropdown menus to select parameters, operators and
Boolean operators for search
16
Advanced Report Tool
Once you have selected all
your parameters, you may
select output fields to display
on the report
then
click Submit Query
17
Advanced Report Tool
You will see this message while your report is being
created
18
Advanced Report Tool
Once the report is
created, you may
view it on the web
page and/or export
it to MS Excel.
Exporting to
MS Excel will allow
you to sort the data
in multiple ways.
19
Advanced Report Tool
Viewing in MS Excel
20
Advanced Report Tool
Viewing in MS Excel after sorting data
21
Deleting Items
In the Cataloging module
Search for an item by typing or scanning the barcode
22
Deleting Items
Display title, click icon to edit BIB record
23
Deleting Items
View MARC record, go to Record Manager, choose Total Delete
24
Deleting Items
Click Yes
25
Deleting Items
You may see:
Error messages
related to attached
items, holding
and/or ADM records,
if they are in green
just override