DBSi 5.0 Credit Integration
Customer focused. Results-driven.
Moving your business to a new level.
February 2011
1
DBSi 5.0 Credit Management
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Credit Check Process
Alternate Credit Check
Credit Configuration
Display Customer Information-DBS
Display Blocked Orders
Credit Approval Levels
Display Customer Information-CODA V11
Credit Diary
Payment Terms
Interest Calculation
Customer Statement
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DBSi 5.0 Credit Check Process
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Manages credit limits and credit category parameters within
Credit Areas
Utilizes both credit limit and credit category parameters to
evaluate credit risk:
– Credit Exposure
– Maximum Document Value
– Percentage Past Due
– Oldest Aging Bucket
Offers Parent/Child functionality
Will block Rental Orders from EMS due to Credit
Will offer Credit Approval Levels
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DBSi 5.0 Credit Exposure Calculation
Credit Exposure Calculation within Credit Areas:
– Available credit = (credit limit - open receivables (CODA V11.3) - open
orders (DBS) and invoices not posted to CODA (DBS)
– Will be calculated for a parent/child relationship by combining the
exposure for the parent as well as all children in that relationship
– For multi-currency dealers documents will be converted to the
customer’s currency on a document by document basis using the
exchange rate assigned to that document
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DBSi 5.0 Credit Check Process- Alternate
Process
• If there are connectivity problems between CODA and DBS:
– A credit check will be performed for exposure (including DBS Open
Orders only) against credit limit and an error message will be displayed
stating there were connectivity problems. All zeroes will be populated in
fields containing CODA information such as aging, high balance, Open
AR.
– This will allow the orders to be processed, and will alert the user there
was a problem.
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DBSi 5.0 Credit Areas
A Credit Area is an organizational entity that defines and monitors credit limit data
for customers. Below are a few examples of Credit Area setup options.
Example 1
Parts
CA 0001
or
Service
CA 0002
Rental
CA 0003
Example 2
Parts, Service, Rent
CA 0001
or
Sales
CA 0004
Sales
CA 0002
Example 3
Parts, Service,Rent, Sales
CA 0001
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DBSi 5.0 Configuration to Define Exposure
Assign Lines of
Business to
Credit Areas
MNTFNCRDP
Credit Check Parms
Set Up AR Account
Balances
for Exposure.
Assign ledger
to Credit Area
MNTFNACBL
Customer
Account Balance
PART-
0001
0001-ZZCRCK0001
SRVC-
0002
0002-ZZCRCK0002
RENT-
0003
0003-ZZCRCK0003
SALE-
0004
0004-ZZCRCK0004
ALL-
TOTL
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Distribution Systems
TOTL-ZZCRCKTOTL
Maintain Aging Bucket,
GL Account
and Document Code
Selection in
Credit Area Ledgers
Financial Ledger
Master Maintenance
ZZCRCK0001-120100-PS00,PS10,etc
ZZCRCK0002-120100-SV00,SV10,etc
ZZCRCK0003-120100-RR00,RR10,etc
ZZCRCK0004-120100-SS00,SS10,etc
ZZCRCKTOTL-120100-”*”(All)
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DBS 2.3.4 Credit Parameters
CODA Option 07
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DBSi 5.0 Credit Parameters
MNTNFCRDP
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DBSi 5.0 Credit Parameters
MNTNFCRDP
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DBS 2.3.4 Credit - AR Balances
CODA Option 08
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DBSi 5.0 Customer Account Balances
MNTFNACBL
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DBSi 5.0 Customer Account Balances
MNTFNACBL
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Maintain Credit Area Selector
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Menu Path: Financials/Masters/Selector
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Add appropriate Document Codes
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Maintain Credit Area Ledger
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Menu Path:eFinance/Enquiries/Masters/Ledger
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Please Note: Column Names and Order cannot change.
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You can change the aging buckets within the columns
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DBSi 5.0 Customer Credit Configuration
Create Credit
Categories
MNTFNCRCT
-Credit Categories
NEW-New Customer
LOW-Low Risk
MED-Med Risk
H01-High Risk
NCC-No Credit Dealer
CheckDistribution Systems
Assign a credit limit
and a credit category
to a customer for
each credit area
being used.
MNTCICUS
-Customer Information
0001-LOW, $10,000
0002-LOW, $60,000
0003-LOW, $100,000
0004-NCC, $600,000
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DBS 2.3.4 Credit Credit Categories
Was not Available
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DBSi 5.0 Credit Categories
MNTFNACBL
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DBSi 5.0 Credit Categories
MNTFNCRCT
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DBS 2.3.4 Customer Credit Master Data
MNTCICUS
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DBSI 5.0 Customer Credit Master Data
MNTCICUS
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DBSI 5.0 Customer Credit Master Data
MNTCICUS
The only credit limit which will be passed to CODA V11 is the Total Credit Limit
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DBSi 5.0 Parent/Child
• A new Finance Parent field will be available on the customer
maintenance screen in core DBSi.
• A new CHLD (Child Customer Number) Info Code will be available.
• If the Finance Parent field is populated on a customer record, when an
order is placed for the child customer, the child customer will receive the
invoice however, when that invoice is posted in CODA V11.3 the parent
customer will be moved in as the receivables customer account. Dealers
will have the option of passing the child customer via an info code in
either an element or an external reference.
• If the child is being passed as an element it will need to be configured in
MNTFNCOCD -Company Maintenance
• New Limit of Children allowed is 2,000
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Company Integration (MNTFNCOCD)
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DBSi 5.0 Credit Management Process Flow
DBSi 5.0 Credit Check Process
Exit Credit Check,
send back
approved flag
No
No
Yes
DBS
Order
Programs
Initiate a
Credit
Check
Determine
Credit
Area for
this Order
If the
document
customer
has a
parent use
the parent
customer
number
instead of
the invoice
customer.
Does the Terms
Code on this
Customer Require
a Credit Check ?
Does the credit
parameter for this
customer require a
check of the document
amount against a
maximum limit?
Yes
Yes
Does the credit
parameter for this
customer require a
check for Percentage
Past Due?
No
Is the No Credit
check parameter
checked?
Exit Credit Check,
send back fail flag
and appropriate
message.
Yes
No
Does the document
amount exceed the
maximum limit?
Yes
Yes
Yes
Does the credit
parameter for this
customer require a
check for Oldest Open
Item?
No
Does the exposure for
the specified credit
area exceed the credit
limit?
Yes
Does the percentage of the
total balance of specified
aging buckets compared to
the total open AR balance
exceed the maximum?
Is there a positive
balance in the specified
aging buckets ?
No
Retrieve Open AR
Balance using the
element strings for
the credit control
area and aging
information for
Open AR. Please
Note: If the
customer on the
document has a
Parent customer,
the Parent
Customer Number
will be sent when
retrieving the
Open AR Balance.
Yes
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DBSi 5.0 Credit Approval Configuration
Assign Excess Exposure
Amount and Aging
Bucket Limits to
Credit Levels
-MNTFNCRLP
Credit Level
Parameters
10-$10,000,TWO
20-$50,000, TWO
30-$100,000, THREE
99-$999,999,999 OVER
Assign Credit Levels
and Stores to
Credit Approvers and
Credit Managers
-MNTFNCRAL
Approver Level
Parameters
Setup Credit Managers
in CODA
Administration-SecurityUser Master
XUPD43ABC-99, Store**, Crdt
Mgr-Y
XUPD43ABC-Capability
Group: Credit
XUPD43DEF-10, Store00,Crdt
Mgr-N
BRANCH 1- Capability
Group:Display
BRANCH 1- 99, Store 01,Crdt
Mgr-Y
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DBSi 5.0 Credit Approval Parameters
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Dollar limits denote the maximum amount of exposure that may exceed
credit for the approval level. All 9’s in this field denotes unlimited credit
approval.
Approval parameters include checking Aging Bucket Limit. An OVER in
this field designates no aging bucket limit.
An approver may be assigned to approve documents from multiple
stores or “**” may be used to signify approval authority for all stores.
All approvers that will be assigned to customers as credit managers,
will need to have a “Y” in the credit manager field and will need to be
set up as a user in CODA
These parameters are set in core DBSi -MNTFNCRLP Credit Level
Parameters and MNTFNCRAL Approver Level Parameters
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DBSi 5.0 Credit Level Parameters
MNTFNCRLP
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DBSi 5.0 Credit Approver Parameters
MNTFNCRAL
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User Setup-CODA
•Menu Path: Administration/Security/User Master
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DBSi 5.0 Credit Approval
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DBS orders blocked due to credit failure are approved using the
CRDTSTS function in DBS
This screen may also be accessed by selecting a specific document
in the Blocked Orders (DSPFNBLOR) screen in DBS.
Valid statuses for the approval field include
– O = Approved for Open
– C = Approved for Close (An approval level of “C” approves a
work order on Open and Close)
– P = Pending (A document with this status is not approved)
– R = Rejected (A document with this status will be removed from
the Credit Approval Screen)
Approval levels along with the approval parameters are set in DBS.
These levels are then assigned to credit approvers and will
determine who may or may not approve an order.
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DBS 2.3.4 Credit Approval
CODA Option 70
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DBSi 5.0 Credit Information
DSPCRDT
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DBSi 5.0 Credit Information
DSPCRDT – F11
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DBSi 5.0 Credit Information
DSPCRDT – F14/F11
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Rental Credit Information- (DSPFNCRDT)
This functionality will be obsolete in DBSi 5.0.
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DBSi 5.0 Credit Information
DBSi 5.0 Credit Display
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All DBSi orders blocked due to credit may be viewed by executing
DSPFNBLOR- Display Blocked Orders
• Total exposure for a customer may be viewed by executing
either DSPCRDT-Display Credit Approval or CRDTSTS-Display
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Credit Status
Credit Diary, Line Item Reports, Aging Reports, Balance Reports
are all available in CODA.
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Blocked Orders Screen
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Coda V11- Browse Ledger- Aging Report
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Coda V11- Browse Ledger- Drill Down Tabs Display
•Please Note: Tabs displayed are customizable
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Coda V11.3- Browse Ledger- Drill Down to
Balance and Detail
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Coda V11- Browse Ledger- Drill Down to
Document Postings
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CODA V11- Credit Diary Input Screen
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CODA V11- Credit Diary Comments
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CODA V11 - Credit Diary Display Screen
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DBSi 5.0- Payment Terms Set Up
• Payment Terms Code will be four characters to match CODA
payment terms.
• Payment Terms will be set up in Core DBSi -MNTSCTAB
• Payment terms by line of business will be offered in DBSi 5.0. and
are set up in MNTFNCRDP
• Customers who are exceptions to the default payment terms may
be set up with their own payment terms by line of business. This
is done in Core DBSi in MNTCICUS.
• Default Payment Terms will be set up by Document
Master/Elements in CODA for those transactions that originate in
CODA and not Core DBSi.
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Set Up Payment Terms (MNTSCTAB)
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Set Up Payment Terms (MNTSCTAB)- Option
X
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Assign Default Payment Terms by Line of
Business (MNTFNCRDP)
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DBSi 5.0- Payment Terms Process
• The payment program process is as follows:
– Check to see if a due date is entered on the document. If so
use that as the baseline date and enter payment terms of due
immediately.
– If a due date is not entered on the document, the program will
check to see if the customer has payment terms. If so, these
payment terms will be used.
– If there are no payment terms on the customer master the
default payment terms by line of business will be used.
– If a document is sent to CODA V11.3 without a due date and
there is no payment term on the document code, the due date
will be due immediately.
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Maintain Payment Terms by Document
Code- CODA V11
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CODA V11- Interest Calculation
• Standard Interest Calculation is computed the same in CODA V11.3
as it is in CODA V4 which is at the line item level. This is an option that
will be available. Please Note: At this time the standard CODA
functionality will post negative interest.
• A CODA V11.3 ledger and CODA Excel Template has been created
to generate interest charges on overdue open balances.
• Within the ledger you define the parameters that make an item
overdue. Therefore it is possible to build in Grace Days if necessary.
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CODA V11- Customer Statements
• CODA V11.3 does not offer a standard customer statement.
• There will be four output options:
– iSeries Spool File
– Windows Spool File
– PDF Document-Open and Closed
Items(International,European and US format)
– PDF Document-Open Items (International,European and US
format)
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Customer Statement Input Screen
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Questions / Comments
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