SAXOTECH
TRAINING 2012
GATEHOUSE NEWS & INTERACTIVE DIVISION
Log in to MWC
Access the Citrix host client
https://citrix.publicus.com/
Username: First initial of your first name and
your entire last name. Example: If your name is
Paul Jones, your username will be pjones
Password: $ax0t3ch. The "0" is a zero.
>> You will be prompted to create a new password.
Your password must be at least 8 digits. It must
have 2 of the following 3 qualities: an uppercase
letter, a number or a special character. You will
be prompted to change this password once every
60 days.
Intro
THE SAXOTECH MEDIAWARE
CENTER is the place you will
create and manage all of your
newspaper’s content. You will
write and edit articles and story
packages for print and online,
send items to the Web, upload
photos and videos, and
communicate with the Design
House all within the MediaWare
Center.
Terms
Important terms

MediaWare Center: Saxotech’s interface for print & online.
Workbench: Collection of windows where you organize &
create content
Story package: Planning element. All articles and related
content (photos, galleries, fact boxes,etc.) are held here.
Article: Stories all live in story packages. What gets
published online and in print.
Workflow status: Working, Newsroom Edit, to Design House
Agenda
SESSION 1: Intro to MediaWare Center
• Change your password
- If have problems with a password or other MWC
issues, submit a ticket https://gatehouse.zendesk.com
• Add default publication destination
• Intro to your workbench - Active windows, tabs
• Create a story package
- Go over priority window
- Create article, photo request and fact box
- Attach fact box to article
- Write a note on your story package
• Search & sort within MWC
- Find the article you created
Story Packages
WHAT’S IN A STORY PACKAGE?
Planning
Sample story budget line

Inches
Slug
Author
Summary
Related content
Homework
Before session 2 …
- Create a story package in MWC
- Create an article, fact box and photo request in
the story package
- Add me (GH Raih Anne) as a receiver
- Sort to find your story package.
- Search in the article window to find your article.
- Sort in story package window to find other story
packages from your newsroom.
- Attach your fact box to your article (drag and drop).
- Write a note on your story package.
All the answers are in your handbook!
Log in to MWC
Access the Citrix host client
https://citrix.publicus.com/
Username: First initial of your first name
and your entire last name.
Example: If your name is Paul Jones, your
username will be pjones
IF YOU HAVE NOT LOGGED IN BEFORE:
Password: $ax0t3ch. The "0" is a zero.
FTP
FTP ADDRESS
ftp://ftp.se.atl.publicus.com
USERNAME: gh.newsroom
PASSWORD: gatehouse
This username and password is universal.
UPLOAD PHOTOS
PHOTO LINK TO REQUEST METHOD
Drop photos with this file name to the folder called Photo link
to request.
123456 LocationCode_filename.jpg
ID NUMBER: Look on the story package or photo request for
the 6 digit ID Number.
SPACE: Add a space between the ID number and Loc. code.
LOCATION CODE: Will be in this form: ST_City.
EX: IL_Roc or MA_Bro
FILE NAME: Be specific. Short and sweet is best
UPLOAD PHOTOS
UPLOAD PHOTO TO A CATEGORY
Drop photos with this file name to the folder called Photo
Input.
DATE_CAT_LOC_FILENAME.JPG
DATE: Publication date. Should be MMDD
CAT: Choose the MWC category you want the photo to
upload to. Use the first 5 letters of the category (Ex: For
MA-Sports, use MASPO. All caps).
LOCATION: Will be in this form: ST_City. EX: IL_Roc or
MA_Bro
FILE NAME: Be specific. Short and sweet is best
Homework
Before the next session …
- Upload a photo into MediaWare Center via link
to request.
- Upload a photo to MediaWare Center using the
category method
- Open a story in Lite Editor. Write kicker,
headline, subhead and a dummy paragraph.
Save your article.
- Attach a photo to your article.
Log in to MWC
Access the Citrix host client
https://citrix.publicus.com/
Username: First initial of your first name
and your entire last name.
Ex: If your name is Paul Jones,
your username will be pjones
Password: Your Citrix password.
Access MediaWare Center. Choose your
name from the dropdown menu. Enter the
password you created during the last
session.
Central copy desks
Central copy desks
The local news site will:
• Deliver daily/weekly pages with ad layout
• Deliver a story budget, page plan and edited
content on a rolling deadline for optimal page
flow
• Continue Web management
Design House will:
• Give a final read to all copy, but no rewrites
• Design all news and special section pages
• Deliver pdfs in optimal flow to prepress/plate
Newsroom workflow
Newsroom workflow
After you have created your content, edited it and
sent it online, it is time to get it to Design House.
There are four things you must do to get your articles
to Design House:
1. CREATE A COPY of an article
2. Add PRIORITIES and PAGE SUGGESTIONS
3. Write a NOTE TO DESIGN HOUSE
4. Change workflow status of articles to
TO DESIGN HOUSE
Newsroom workflow
1. CREATE A COPY of an article
IMPORTANT: You must copy the article from within a story
package window! If you don't, the article copy will be created
outside of the story package.
- Select the article you wish to make a copy of.
- Open the Properties box. Select the item and
choose Properties from the toolbar.
- Add "_print" at the end of the title in the name field.
- Choose Copy at the bottom of the box.
Newsroom workflow
2. Add PRIORITIES and PAGE SUGGESTIONS
IMPORTANT: Priorities and page suggestions are added to the
story package, not the article.
PRIORITY
>> Select the story package you
want to set the
page priority of.
>> Right click on the item and choose Priority
>> Choose the appropriate priority
PAGE SUGGESTION
>> Match it to your budget.
>> Select the story package & open properties box.
>> Underneath Page Sugg., write the suggested page
number for the item.
Newsroom workflow
3. Write NOTE TO DESIGN HOUSE
Communicate page placement, front page suggestions, story
importance and any other necessary information for the Design
House in your note.
- Create story package called NOTE TO DESIGN
HOUSE.
- In article, include budget and notes for the day.
- Select NOTE TO DESIGN HOUSE as the category.
Newsroom workflow
4. Change workflow status of articles to TO DESIGN
HOUSE
>> Select the item in a story package that you want to
send to Design House. Right click the item and select
Workflow Status. Choose To Design House.
>> You cannot change the workflow status of the story
package or other planning elements. You can only
change the status of articles.
IMPORTANT: ONCE YOU CHANGE THE WORKFLOW
STATUS TO TO DESIGN HOUSE, YOU WILL NOT BE ABLE
TO ACCESS IT AGAIN.
Sharing content
USING CHANNELS TO SHARE CONTENT
Channels are used to sort and send content to different
locations. Channels cannot be used on plan elements (story
packages and photo requests). They can only be used on
articles and other items that are created as a part of a story
package.
Users will have a default channel attached to their username
and actions in MWC. For instance, if you work in Rockford and
you create an article, the channel will default to IL_Rockford.
Sharing Getting content
THE WEEK BEFORE YOUR LAUNCH …
- Create a new story package and article every day.
Send that article to Design House following the rules.
- Send as much “real” content as you can before your
launch date.
-If you send test content, make sure to label it “test”.
- Design House will check test content and change the
workflow status to Edited by Design House.
Sharing content
Need help? Submit a ticket.
https://gatehouse.zendesk.com/
SAXOTECH
TRAINING 2012
GATEHOUSE NEWS & INTERACTIVE DIVISION