Processing Student Payment
via Cashiering
Employee Self Service
Agenda
 Objectives
 Login to Campus Solutions
 Processing Student Payment




Cash, Check & Money Order
Select Charges to pay
Creating a Receipt and moving to a New Transaction
Voiding Receipts
 Closing Cashier
 Interim Deposit
 Final Deposit
 Q&A
Objectives
1. How to Apply Payments for various tenders to a Student
Account
2. How to Close the Cashier Deposit
Login to Campus Solutions
 Link: https://psprod.fiu.edu/psp/students/?cmd=login
 Enter your Panther ID and Password information, same as
PantherSoft Financials.
Navigation to Post Student Payments
Post Student Payments
– Selecting the Student Account
Enter FIU01
Select UP for MMC
or BBC
Enter Student’s
Panther ID
Processing Student Payments
– Cash, Check or Money Order
Personal Checks from Student or Parent, Business,
Money Orders, Cashier’s or Travelers Checks Must be
Payable in US Dollars.
Processing Student Payments
– Cash, Check or Money Order
Processing Student Payments
– Cash, Check or Money Order
Example: Spring 2014 is noted as ‘1141’
(Never Select a Future Term!);
Where the first digit represents the century (1)
The second and third digits represent the year (14)
The last digit represents the term:
1 for Spring
5 for Summer
8 for Fall
Processing Student Payments
– Cash, Check or Money Order
Processing Student Payments
– Cash, Check or Money Order
Processing Student Payments
– Cash, Check or Money Order
If the payment is in CASH and for more than what is due, enter the
amount the student gives you here.
(e.g. Student owes $15 and hands you a $20 bill, enter $20)
Once you tab out of the field, a second section will appear under Tender
Details which will indicate the change you need to return to the Student.
If the payment is in CASH and = > $10,000 The Student must fill out a form, ask
regular cashiering staff for assistance.
Processing Student Payments
– Cash, Check or Money Order
Processing Student Payments
– Check
Call Cashiering Supervisor for assistance.
Processing Student Payments
– Check or Money Order
Enter the
name that
appears on
the face of
the check.
Processing Student Payments
– Cash, Check or Money Order
Processing Student Payments
– Cash, Check or Money Order
Processing Student Payments
– Cash, Check or Money Order
Processing Student Payments
– Cash, Check or Money Order
Processing Student Payments
– Check or Money Order
You must use Deposit Stamp on all check
Processing Student Payments
– Cash, Check or Money Order
Void Receipts
– Navigation for Voiding Receipts
Void Receipts
– Navigation for Voiding Receipts
1.
2.
3.
1. Enter FIU01
2. Enter Cashier’s Office (UP/ BBC)
3. Click Search
Select UP for MMC
or BBC
Void Receipts
– Navigation for Voiding Receipts
When voiding, make sure that
you void the correct receipt
number.
After clicking on “Void”, teller
will be directed to the reason
code page.
Void Receipts
– Navigation for Voiding Receipts
Enter ADM for void
reason code if made by
the cashier.
Enter STU for void
reason code if student is
requests void.
Void Receipts
– Navigation for Voiding Receipts
Once the receipt has been
voided, the VOID button will be
greyed out.
Print this page for your record.
If the payer is requesting the
void, please have them write
the reason for the void, sign,
and date the receipt being
voided.
If the void is by the cashier,
then the cashier must notate
why the void is being done,
sign, and date the receipt being
voided.
Cashiers supervisor reviews
and signs all voids.
Interim Deposits
– Navigation for Interim Deposits
Interim Deposits
– Navigation for Interim Deposits
1.
2.
Select UP for MMC
or BBC
3.
1. Enter FIU01
2. Enter Cashier’s Office (UP/ BBC)
3. Click Add
Interim Deposits
1.
2.
1.
2.
3.
4.
5.
6.
7.
4.
3.
Enter Deposit ID number follow by letter
Enter Cash
Enter amount being pulled out of drawer for deposit
Click Create Receipt
Print this page
Take money out of drawer and run through currency counter twice
Fill out Teller Proof “A” form for interim
Interim Deposits
– Filling out Teller Proof “A” Form for Interim Deposits
1
2
1.
2.
3.
4.
Enter Deposit #
Enter Teller ID (Cashier’s Panther ID)
Enter BOA Bag #
Enter total value based on
denomination
5. Enter Total of Interim Deposit
6. Print page
3
4
5
http://finance.fiu.edu/controller/Forms.html > Student Financials > Teller Proof “A” Form
Interim Deposits
– Filling out Deposit Slip
-
Fields outlined in red must be filled out.
Checks are not listed on deposit slip because they are remotely deposited.
Pink slip will be taped to the back of Teller Proof “A” form
White and yellow slip are placed inside of BOA bag
Interim Deposits
– Completed Teller Proof “A” Form
Back of Teller Proof “A” Form
- Tape pink slip of deposit slip and receipt
from currency counter to the back of Teller
Proof
Interim Deposits
– Filling out Bank of America (BOA) bag
* Do not seal the bag.
Bag will be sealed by
cashiers supervisor once
money is verified.
Interim Deposits
– Please give the following to the Cashiers supervisor
1. Completed Teller Proof “A” form
2. Interim Deposit printout
3. Money bundled with currency counter receipt
4. Unsealed BOA bag
2)
1)
BACK
3)
4)
Closing Cashier Deposit
– Navigation for Review Receipt Tender Flow
Closing Cashier
– Navigation for Review Receipt Tender Flow
Select UP for MMC
or BBC
1. Enter FIU01
2. Enter Cashier’s Office (UP/ BBC)
3. Click Search
Closing Cashier
- Printing Review Receipt Tender Flow Report with Total of
Cash and Check Payments
1.
2.
3.
4.
5.
6.
Enter Business Date
Enter Cashier’s Panther ID
Leave blank
Uncheck Include in Totals
Click Search
Print page
Closing Cashier
- Printing Review Receipt Tender Flow Report with Total of
Cash Payments
1.
2.
3.
4.
5.
6.
Enter Business Date
Enter Cashier’s Panther ID
Enter Cash
Uncheck Include in Totals
Click Search
Print page
Closing Cashier
- Printing Review Receipt Tender Flow Report with Total of
Check Payments
1.
2.
3.
4.
5.
6.
Enter Business Date
Enter Cashier’s Panther ID
Enter Check
Uncheck Include in Totals
Click Search
Print page
Closing Cashier
- Follow Cash Review Receipt Tender Flow
1. Take out coin amount
Ex.
and make a calculator
tape for the coins taken
out
- For this example, take out
0.99
2. Tape calculator tape onto
an envelope and put coins
inside
Closing Cashier
3. Count your $50.00 money tray and make a calculator tape. Initialize, date and
place calculator tape in money tray.
Tip: Start by counting the coins in the tray.
4. Take out left over currency from tray and run it through the counter machine
twice (total amount should equal to the cash review receipt tender flow currency
amount). Bundle one receipt with the money and keep the second receipt for the
Teller Proof “A” form.
Closing Cashier
- Follow Check Review Receipt Tender Flow
Ex.
1. Make 2 calculator tapes for
the total amount of checks. One
will be taped to the back of
Teller Proof “A” form. Second
will be clipped to the stack of
checks.
Tips to remember
 At all times keep your cash safe by closing and locking the drawer.
 Look at the printed Cash Report and separate the coins needed for
your deposit. Place them in an envelope with a tape of the contents
on the outside and seal the envelope.
 Count your Cash Box out for the $50 which was originally assigned to
you. Please run a calculator tape, sign, date leave it in the cash box,
leaving the cash box ready for the next individual to use.
 Make TWO separate adding Machine tapes with the Count of the
Checks in your possession. Check the total with the printed Check
Report. If there is an error, repeat this process until all Three
numbers are the same.
 Go to Cash Counting Machine to count your bills. The results should
match the dollars on the Cash Report.
 Fill out the “Teller Proof – A” report found on Office of the Controller
Web page under Forms – Student Financials:
http://finance.fiu.edu/controller/Forms.html > Teller Proof – A
Closing Cashier
– Filling out Teller Proof “A” Form for Closing Deposit
1
2
5
1.
2.
3.
4.
5.
6.
7.
8.
Enter Deposit #
Enter Teller ID (Cashier’s Panther ID)
Enter BOA Bag #
Enter check tape total
Enter total value for coins and notes
Enter count of receipts
Enter check count
Enter Total from Receipt Review
Receipt Tender Flow (cash & check)
9. Print page
3
4
6
7
8
* OVER/-SHORT should equal 0
Closing Cashier
– Filling out Teller Proof “B” Form for Closing Deposit with
Interim(s)
1
2
3
4
5
Maintain this page open
until end of shift
1. Enter Deposit Number
2. Enter Teller ID (Cashier’s Panther ID)
3. Enter Bag Number and Cash Deposit
Amount per interim done throughout the
day and closing deposit.
(Deposit ID auto populates once Cash
Deposit Amount is entered)
4. Enter Total Checks from Tape
5. Enter Total Received from Cashier
Report (Total Received = Cash at End
of Day + Checks at End of Day +
Interim A + Interim B + …)
6. Print page
http://finance.fiu.edu/controller/Forms.html > Student Financials > Teller Proof “A” Form
Closing Cashier
– Fill out Deposit Slip for Closing Deposit
-
Fields outlined in red must be filled out.
Checks are not listed on deposit slip because they are remotely deposited.
Pink slip will be taped to the back of Teller Proof “A” form
White and yellow slip are placed inside of BOA bag
Closing Cashier
– Items to tape to the back of Teller Proof “A” Form
1
2
1. Tape pink deposit slip
2. Tape currency counter receipt
3. Tape check tape
3
Closing Cashier
– Fill out Bank of America (BOA) bag for Closing Deposit
* Do not seal the bag.
Bag will be sealed by
cashiers supervisor once
money is verified.
Closing Cashier
– Please give the following to the Cashiers supervisor
1. Teller Proof
“B”
2. Teller Proof
“A” for Closing
Deposit
7. Sealed envelope
with coins and
calculator tape
8. Unsealed
BOA bag
3. Review
Receipt Tender
Flow Reports
4. Teller Proof
“A” for Interim(s)
9. White and yellow
deposit slip
6. Money
5. Interim
Deposits printout bundle with
counter
receipt
10. $50.00 money tray with 11. Drawer key
initialized and dated
calculator tape
Agenda
 Objectives
 Login to Campus Solutions
 Processing Student Payment




Cash, Check & Money Order
Select Charges to pay
Creating a Receipt and moving to a New Transaction
Voiding Receipts
 Closing Cashier
 Interim Deposit
 Final Deposit
 Q&A
Questions ?