Generation of atlas graphs
& charts
Objective
The major objective this training session is to
equip participants with the knowledge and skills
of creating graphs & charts.
Graphs & charts will enable users to exhaustively
communicate their findings as they are excellent
tools for making comparative analysis in precise
and concise way
Generation of charts & Graphs
Data
By this point each participant should have their data
already exported to excel.
NB:
• Users can always log into the database and
generate the data they would like to present in
graph & chart format. The database can be
accessed through the internet via
www.mwe.go.ug
Bar chart generation
Exercise : Prepare access bar chart for your District
1. Open the file District Access Functionality and
population density in Excel
2. Make sure the cursor is outside the data range
3. Select the graph you want to make by selecting
“insert” from the upper tool bar, then “column” .
You screen will then look like the next page
4. Drag the chart frame to below the data area.
Please zoom out if necessary by clicking the little
circle in the bottom corner of you screen, click
once more if you can still not see all data
Bar chart generation 2
Bar chart generation 3
Now this screen should be there (enlarge the graph frame by clicking the frame and
drag one of the corner points ):
Now we have to add the data to our chart.
Click the outer frame of the graph frame
and then right click and select “Select Data”,
then the following screen will appear.
Legend entries = series = data you want to plot
against Y axis (could be more than one item like
functionality and access at same time with
different color bar)
Horizontal (Category) = axis labels = categories
you want to plot on horizontal axis (categories
can be type of sources or sub counties, each
type will be listed)
Press “add” around the center of the
window
Bar chart generation 4
1. This window on the right will appear, then
press the red arrow box with the word “series
name”.
2. A new small window on the left will appear.
Click the red arrow button then click the cell that
has the name of the values to give the value
series a name. After select the name of the
values click the red arrow button again.
3. The window on the right will appear
again the cell for “series name” filled. Now
click the red arrow button next to the
“series values” cell.
4. The window on the left will appear. Now click the
red arrow button then select all the values from the
excel column. You will notice a chart/graph
Bar
Barchart
chartgeneration
generation44
1. The window on the right will appear, then click
the “ok” button. press the red arrow box with the
word “series name”. The window below will
appear.
2. The window on the right will
appear again the cell for “series
name” filled. Now click the red
arrow button next to the “series
values” cell.
3. Now click the edit button on the right
side. The window on the right will appear.
Bar chart generation 4
1. To select the label for the values by simply select all the
names as shown on the right.
2. The window on the right will
reappear. After this click “OK” on
this window and you will have
your graph /chart.
Bar chart generation 5
This window on the left will
appear, then press edit to
define the categories that
you want to plot on the xaxis. In this case these are
the Sub Counties> the
window below appears
Highlight the cells with the sub counties
and then press OK
We have now defined the data we want to
show, the window on the next page appears
1. You should now have a simply map.
Bar chart generation 6
Press OK and you will see the
chart again as well as the data
Now click on the title frames
and change the title names
If the names of the Sub Counties
can not be read or there is any
other overlapping text then drag
the inner frame and /or outer
frame in such a way that the graph
looks good again
The green frame shows the series name, the
blue frame shows the values and the purple
frame the categories. Quick changes to data
plotted by dragging the frames to other
cells
Pie chart generation 1
Exercise : Please prepare funding pie
chart for your District
1.
2.
3.
4.
Open the file National Source of Funding report
Make sure the cursor is outside the data range
Select the graph you want to make by selecting “insert”
from the upper tool bar, then “pie” . You screen will then
look like the next page
Drag the chart frame to below the data area. Please zoom
out if necessary by clicking the little circle in the bottom
corner of you screen, click once more if you can still not see
all data
Pie chart generation 2
Pie chart generation 3
Now we have to add the data to our chart. Click the outer frame of the graph frame and
then right click and select “Select Data”, then the following screen will appear.
Legend entries = series = data you want to plot
against Y axis (could be more than one item like
functionality and access at same time with
different color bar)
Horizontal (Category) = axis labels = categories
you want to plot on horizontal axis (categories
can be type of sources or sub counties, each
type will be listed)
Press “edit” on top of the left bottom window and the window below appears:
With a pie chart we do not need to define a
name (but you could choose the District Name
for example – this name will now appear as
Title above the graph) so immediately go to
series values. Highlight the values you want to
include in the pie chart, in this case the values
under the categories of funding, see next slide
Pie chart generation 4
Then Press the red arrow box again and the OK button the window that appears
afterwards.
Pie chart generation 5
Now click on the title frames and
change the title names.
If there is any overlapping text then
drag the inner frame and /or outer
frame in such a way that the graph
looks good again
To change the labels, click in the chart, then right
click and select “Format Data Labels” and tick what
format the labels has to be or where you want to
place it. If the number format is not as you want it
select “Number” and select the appropriate
format.
Chart exercises
Exercises
• Make sure you create all the charts that are
displayed in the Atlas for your own District.
These are now the 2010-2011 data for your
district
• See whether there is any difference in
technology mix within 3 sub counties in your
district by showing the 3 different pie charts
• Check the website www.devtrac.ug
Generation of atlas charts
NB:
Maps
1. TSUs have been trained in the preparation of maps and could
help the Districts preparing the maps. The templates and shape
files as well as a manual can be obtained through the MWE
website www.mwe.go.ug
2. Districts could contract private sector actors and tell them to
use the same guidelines and files
3. A list with recommended GIS consultants and companies will
be given on the same website
4. UNICEF initiated a project to show the spatial distribution of
water sources through a web based mapping application. The
website will show the data of the WSDB soon. Please check the
maps on www.devtrac.ug
THANK YOU