MUMBAI TRAILWALKER OXFAM INDIA 29th Nov 2014 Agenda • • • • • • • • • • Event and Fund Raising Update Your Briefing Pack Event’s Rule Registration and start process Food during Trailwalker What to expect from the Trail Check Point facilities Some Medical Tips Information for Support Crew What to Carry on the day Event and Fund Raising Update • • • • • • Total teams registered : 171 Total number of volunteers : 600 Total fund raised till 28th nov : INR 81 lacs (approx) Fund raising target : INR 2.0 crore No. Of teams qualified till date for fund raising awards: 02 Highest engaging team till date : team Dorfers (with FR target of Rs. 10 lacs and points earned- 23 lacs) What’s in your briefing pack? Team Confirmation Sheet Indemnity Form Medical Form Each team is expected to have their self medical attestation. Oxfam India does not ask for a medical certificate. For your own interest, please do get your medical tests done to participate in the challenging event. YOUR TRAIL MAP Your Bib and Emergency Number Collection of Bibs Have you collected the bibs on submission of forms? • If so, – – – – On the event day, walk to the check-in area and get to the start line Check-in for all four team members together is essential. Check-in starts at 04.00 am REMEMBER, IF YOU HAVE ALREADY COLLECTED YOUR BIBS, NO CHANGE IN TEAM MEMBERS IS ALLOWED. • If you haven’t, – Visit the bib-collection counter in the registration area – Submit the all four forms and check-in – Check-in counter closes at 06.45. No walkers will be allowed to participate if he/she reaches after 06.45 am. Support Crew Support Crews are the unsung heroes of all Trailwalkers. Their constant support and endless motivation, helps teams to complete the journey with ease. Do you have your Support Crew Member? •If No, get organized today •Prepare your crew members •Involve and acknowledge them Visit our website for more information How to reach MDC from Mumbai Map. Other Support Maps are also available on our website Support Crew Vehicle Pass This is essential to get your vehicle parked at the check-point. EVENT RULES Important rules you should know before you start • • • • • • No 5: All team members must stay together between Check Points and must check in and check out together at each check points. Staff at checkpoints will not check in and out incomplete teams. No 14: Every team must have a support crew and must be self-sufficient. The support crew is responsible for providing teams with the majority of their food, water and changes of clothes during the event. Please ensure your support crew is suitably briefed. No 17: Teams are requested to respect residential and local parking regulations. No 18: Participants must keep noise levels to a minimum when walking in residential areas during training and the event. No 19 and 20: Each team must carry at least one first aid kit containing at a minimum the items outlined in your Event Handbook. Prescription medication and painkillers are your team’s responsibility. No 15: Do not litter. Participants and support crews must respect the environment and local neighborhood by using the litter and recycling bins at the checkpoints. Some key pointers • Make your team strategy • Do not deviate from the trail marked route • Stay Together- Walk in team always as network connection (particularly till cp 8) is very poor • While walking through forest, place your foot carefully • Walking at night through forest path, wear full trek pants • Head torch essential for night walk Flag off time 06.00 am Where Do You Start? Registrations • To avoid delay, we will have early registrations of teams and distribution of bibs at the following places and time – – – – 29th Nov- ITM Business School (After Briefing Evening) 1-2 Dec- Oxfam India Office, Andheri West, Mumbai 5th Dec (100km teams)- MDC 6th Dec (50km teams)- CP5 • No change of team member allowed after a team has collected the bibs • At the registration, you will receive – – – – BIBs Trail Map Support Crew Vehicle Pass Food Coupons (for those who have booked) • On the D Day – Check In for those who have registered – BIB Collection for those who have not registered Food • 20 ltrs packaged drinking water jars is available for walkers at all the checkpoints. Get your own water bottles to refill. Support crew needs to make their own arrangements. • At the Start Point – Tea/ Coffee • At all Check Points – Pre-booked meals for those who have booked their meals – Tea, Coffee, Hot Water at all check points – RRUN, Energy Drink Food at the Trail • • • • • The food is arranged by our logistics partner, Maximus Events The food includes pre booked packed limited meals One meal is available at only one location during specified time There will be no provision for hot meals Cost per person: – Rs. 1000 for six meals (for 100 kms walk) – Rs. 600 for three meals (50kms walk) • Last date for booking: 29th Nov 2014 • To book your meals, please send us an email at foodcoupons_mum@gmail.com Coupon Food What’s in the Packed Meals? Breakfast CP CP 1 CP 6 Time 07.00 am to 11.00 am Menu 1 bowl Oats porridge with hot water + 2 slices of bread butter and a banana +1 Boiled Eggs or 1 boiled potato + 1 cup Tea / coffee 06.00 am to 11.00 am 1 bowl Upma with Vegetables + 2 slices of breadbutter and a banana +1 Boiled Egg or Potato + 1 cup Tea/ Coffee Lunch CP Time CP 2 12.00 noon to 06.00 pm CP 7 12.00 noon to 06.00 pm Menu CP 1 bowl Cucumber Koshimbir 3 Phulkas 1 bowl MatkiUsal 1 bowl Kadhi 1 small bowl Khichdi + pack of 4 piece of chikki CP 4 1 bowl Sprouted Salad 3 Phulkas 1 bowl Gobhi Mutter 1 bowl Dal Fry 1 small bowl Rice+ pack of 4 piece of Dry Fruit Chikki CP 9 Dinner Time Menu 1 tsp Flaxseed Chutney 2Bhakri 1 bowl Methi 06.00 pm 1 bowl Masoor Dal to 1 small bowl Khichdi 12.00 am 1 Cup Haldi Milk 1 tspTil Chutney 2Bhakri 06.00 pm 1 bowl Paneer Sabji to 1 small bowl Jeera Rice 12.00 am 1 Cup Haldi Milk ...And at the Start Point • Parking will be available outside MDC, the start point • Two sections at the Start Point – – Check In – BIB Collection • Arrive before time to ensure there is no delay in starting your Walk. WHO IS DOING THE LOGISTICS? It’s a Volunteer Run Event. Students from Colleges and Employees from various corporate are on the trail and at checkpoints. Maximus Events is managing the logistics of the Event. They will be present at all checkpoints. Oxfam Staff will also be on the trail and at checkpoints SIGNAGES ...On The Trail • There will kilometer markers at every 1km of the trail • There will be markings on the road, wherever possible also to guide you • In the forest path; look out for orange colour ribbions tied on the trees. Silver Colour Reflecter ribbons at night section in addition to orange ribbons • All Check Points will be marked by a welcome banner and the next Check Point details will be given at the exit point • All main Left and Right turns will have arrow board marks. For some reason if it’s misplaced; look out for arrow marked. Also, you are requested to carry and follow your Map guide book at all times. • Some sections may have Trail Marshalls to help you cross difficult sections in the trail Direction Signage Kilometre Marker Facilities Resting Area, Portaloos Directions Support Crew Directions In Case of an Emergency • Ambulances from Jehangir Hospital will be on the move at all times • Find your approximate location on the trail as per the recently crossed kilometer marker (there are km markers at every km), note the distance and call the emergency number printed on your event BIB • If possible, carry the walker till the main road as ambulance can only travel on main road • Support reaching the trail section may take about an hour or more • Team members should not leave an injured person alone • If you are an Asthma patient, remember to carry your inhaler Event Control Centre • Event control center is at Hotel Cloud 9, the finish point • Will be operational 24x7, from event start 06.00 am on 5th Dec till the last team’s arrival at the Finish Point • Event Control Centre is managed by Oxfam India staff • The Emergency Numbers mentioned in your Bibs, are of the event control centre. Safety Protocol • All participants must have their BIBs at all times • All participants are required to Check In and Check Out together as a team from each Check Point. • Teams of 2 or less must walk with another team to ensure a safe walking group, especially at night. • Retirement certificates will be issued for every retired participant and this must be shown at every subsequent checkpoint by the team. • Do not leave the check point without checking-out • If you plan to leave the checkpoint and go and sleep somewhere else, inform the checkpoint and take a letter and join the check point next time for check out Provisions at the Check Points • All teams are expected to be self sufficient for food and hydration needs. • All Check Points will have drinking water, available only for participants. • All Check Points will have counters for refreshments. Packed fixed meal is available on coupon only at designated time; CP and the type of meal mentioned. Meals are prepared as per number of coupons only. • All Check Points will have a medical area for first aid and physiotherapy help. • All Check Points will have restrooms (portal loos) for women and men. • Check Points 4, 5 and 6 have Sleeping area, at which support crew can fetch their tents. • Changing Rooms for women and men at some checkpoints Environmental Protocol • We want to keep the event as green as possible. • ERM, our Environment Partner for the event would conduct EIA of the event • The event will generate non-recyclable and recyclable waste materials. • Minimize environmental impact by using less plastic bottles and paper cups. Carry bottles with you which you can keep refilling at each Check Points. Oxfam will not provide package bottled water. • Dustbins will be available at Check Points only. Participants are requested to discard all wastes including small confectionery wrappers at the Check Point dustbins only. • Support Crew requested not to litter on the way and use reusable materials What to Expect from the Trail • It’s a greener and softer trail • Trail passes through lot of forest paths, uphill and downhill and fields • Trail crosses through tar road several times; watch for vehicles on the road Tips for Teams • Stay together as a team - watch out for each other and walk at the pace of the slowest member • Give way to faster walkers - be considerate and take care when overtaking • Carry mobile phones - on at least two different networksVodafone and Idea works best on Mumbai Trail • Stay on the trail at all times • Respect local culture and communities • Wear appropriate clothing / footwear particularly for walking at night through forest paths and fields Medical Tips • Follow walking plan as per your training plan • Do not over eat breakfast • Avoid too oily/ spicy food. The food plan served on coupons are based on dietician recommendations • Hydration tips- do not over hydrate • Carry sun screen • Injury- always check- report to ambulance • Wake up at least an hours before • Energy drink- 15-20 min before (not much) • Do not deprive your sleep- if usually 8 hours; sleep at least 4-5 hours Medical Tips • Walk at your team ideal pace, do not over exaggerate • Avoid too oily and junk food • Once at finish line; do not immediately stop- continue for further 500 metre before finally stopping- flash out lactic acid • Most medicine provided are non-injectable • Enjoy the walk • Keep Smiling Social Media Tips for Teams • “Check in” to your Facebook account, wherever you get a mobile network. • Share lots of photos and videos through FB and Twitter. • Remember to tag our official Facebook and Twitter pages. • Spread your finish point photos through the social media. Watch out for • Whole trail is through Sahyadri; so you can expect lot of uphill and downhills. • Through out the trail, you will be coming out of forest path or field and hit the tar road • CP 5 to 6 is largely on tar road • After CP 9, some section, you are walking on the Ambay Valley main road Support Crew • Read the Support Crew Section in the Event Handbook, available at website – • • • • • • • • • Download Support Crew Map from the website and carry with you Bring steel plate and spoon to eat food, that you can wash and keep; reusable cups to the checkpoint for electrolyte and hot drinks for crew and team Teams must be self-sufficient Be considerate of local residents and animals Do not arrive more than half an hour prior to team arrival Respect the instructions of volunteer parking marshals No trailers, caravans or pets allowed. Smoking is prohibited at Check Points Keep an eye out for fatigue & drive safely Support Crew cannot meet team members outside the Check Points; unless there is an emergency Ensure you are valued for your efforts by your team! You may walk some sections of the trail with your team and cheer them up! Things to Carry - Individual • • • • • • • • • 15-20 liter day pack Sunscreen and Sun glasses Cap or Head Cover 2 Liters Water bottles (re-usable) or hydra pouch Electrolyte or ORS Head Torch with ample batteries Plastic Bags for carrying back garbage /wet clothes in Walking poles if required Personal Identification and money for emergencies and food at Check Points • Energy Food, snacks Things to Carry – As A Team • Mobiles phones at least two per team of different networks, preferably, Vodafone and IDEA with chargers • Spare torch batteries • Map Brochure • One First Aid Kit at all times which must include – Volini or any other painkiller spray – Crepe bandage – Regular bandages- square; triangular; etc – Sterile dressings – Selected Blister treatment/ bandages – Antiseptic ointment – Insect repellant – Other items like needle, scissors, rash powder, prescribed pain killers as per team requirement Things to Carry – By Support Crew • • • • • • • • • Spare Socks Spare Shoes Spare clothings Warm jackets Sleeping bags / tents/ thermal blankets Extra First Aid Kit Spare torch/ batteries/bulbs / safety pins/ shoe laces etc Teams food supply if required Electrolyte replacement THANKS TO ALL OUR PARTNERS AND SPONSORS