BENGALURU TRAILWALKER
January 23 – 25, 2015
Agenda
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Event and Fund Raising Update
Your Briefing Pack
Event’s Rule
Registration and start process
Food during Trailwalker
What to expect from the Trail
Check Point facilities
Some Medical Tips
Information for Support Crew
What to Carry on the day
Event and Fund Raising Update
• Total teams registered
:
211
• Total number of volunteers
:
600
• Total fund raised till Jan 16, 2015 :
INR 84,46,382 lacs*
• Fund raising target
:
INR 3.0 crore
• Highest engaging team till date
:
Are we there yet?*
• No. of teams qualified till date for fund raising awards: 04
*Data as on Jan 16, 2015
What is in your briefing pack?
Team Confirmation Sheet
Indemnity Form
Medical Form
Each team is expected to have
a self-attested medical form.
Oxfam India does not ask for a
medical certificate.
For your own interest, please
do get your medical tests done
before participating in the
event.
YOUR TRAIL MAP
Your Bib and Emergency Number
Collection of Bibs
Have you collected the bibs?
• If yes then,
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On the event day, walk to the check-in area
Check-in for all four team members together is essential.
Check-in starts at 04.00 am
REMEMBER, IF YOU HAVE ALREADY COLLECTED YOUR
BIBS, NO CHANGE IN TEAM MEMBERS IS ALLOWED.
• If you haven’t,
– Visit the bib-collection counter in the registration area
– Submit all four forms and check-in
– Check-in counter closes at 6.45 am. No walkers will be allowed
to participate if he/she reaches after 6.45 am.
Support Crew
Support Crews are the unsung heroes of all Trailwalker. Their
tireless support and endless motivation, helps teams to
complete the journey with ease.
Do you have your Support Crew Member?
•If No, get organized today
•Prepare your crew members
•Involve and acknowledge them
Please visit our website for more information
Support Crew Vehicle Pass
This is essential to get your vehicle parked at the check-point.
EVENT RULES
Important rules you should know
before you start
• All team members must stay together between Check Points and
must check in and check out together at each check points. Staff at
checkpoints will not check in and out incomplete teams.
• Every team must have a support crew and must be self-sufficient.
Please ensure your support crew is suitably briefed.
• Teams are requested to respect residential and local parking
regulations.
• Participants must keep noise levels to a minimum when walking in
residential areas during training and the event.
• Each team must carry at least one first aid kit containing at a
minimum the items outlined in your Event Handbook. Prescription
medication and painkillers are your team’s responsibility.
• Do not litter. Participants and support crews must respect the
environment and local neighborhood by using the litter and recycling
bins at the checkpoints.
Some key pointers
• Make a strategy for your team
• Do not deviate from the trail marked route
• Stay Together- Walk together. Even if you reach early to a
checkpoint, we will not check you in without the complete
team.
• You are passing through about 30 villages on the trail. While
walking through villages at night, do not make noise.
• Head torch is a must for night walk
Flag off time
06.00 am
Where Do You Start?
Registrations
• No change of team member allowed after a team has
collected the bibs
• At the registration, you will receive
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BIBs
Trail Map
Support Crew Vehicle Pass
Food Coupons (for those who have booked)
• On the Event Day
– Check In for those who have registered
– BIB Collection for those who have not registered
Food
• 20 ltrs packaged drinking water jars available for walkers
at all the checkpoints. Get your own water bottles to
refill. Support crew needs to make their own
arrangements.
• At the Start Point
– Tea/ Coffee
• At all Check Points
– Pre-booked meals for those who have booked their meals
– Tea, Coffee, Hot Water at all check points
– RRUN, Energy Drink
Food at the Trail
• The food is arranged by our logistics partner, Maximus
Events
• The food includes pre booked packed limited meals
• One meal is available at only one location during
specified time
• There is no provision for hot meals
• Cost per person:
– Rs. 1000 for six meals (for 100 kms walk)
• Last date for booking: Jan 17, 2015
• To book your meals, please send us an email at
foodcouponblr@gmail.com
Food Coupon
What’s in the Packed Meals?
...And at the Start Point
• Parking will be available at a school near the start point
at Sathanuru or on road near the start point - depending
upon space available
• Two sections at the Start Point –
– Check In
– BIB Collection
• Arrive before time to ensure there is no delay in starting
your walk.
WHO IS DOING THE LOGISTICS?
It’s a Volunteer Run Event. Students from Colleges and
Employees from various corporates are on the trail and
at checkpoints.
Maximus Events is managing the logistics of the Event.
They will be present at all checkpoints.
Oxfam Staff will also be on the trail and at checkpoints
SIGNAGES
...On The Trail
• There will be distance markers at every kilometre of the
trail
• There will be markings on the road to guide you
• Paths with trees/ bushes; look out for pink colour ribbons
tied on the trees. Silver Colour Reflector ribbons during
the night in addition to pink ribbons
• All Check Points will be marked by a welcome banner at
entry and Thank You banner at exit
• All Left and Right turns will have arrow markings. For
some reason if it’s misplaced; look out for arrow marked.
Also, you are requested to carry and follow your Map
guide book at all times.
Direction Signage
Kilometre Marker
Facilities
Directions
Support Crew Directions
In Case of an Emergency
• Ambulances from Manipal Hospital will be on the move
at all times
• Find your approximate location on the trail as per the
recently crossed kilometer marker (there are km markers
at every km), note the distance and call the emergency
number printed on your BIB
• Ambulances are parked at the checkpoints.
• Team members should not leave an injured person alone
• If you are an Asthma patient, remember to carry your
inhaler
Event Control Centre
• Event control center is at Hotel Elim Resorts, the finish
point
• Will be operational 24x7 after the event start 06.00 am
on Jan 23 till the last team’s arrival at the Finish Point
• Event Control Centre is managed by Oxfam India staff
• The Emergency Numbers given in your Bibs, are of
the event control centre.
Safety Protocol
• All participants must have their BIBs at all times
• All participants are required to Check In and Check Out
together as a team at each Check Point.
• Teams of 2 or less must walk with another team to ensure a
safe walking group, especially at night.
• Retirement certificates will be issued for every retired
participant and this must be shown at every subsequent
checkpoint by the team.
• Do not leave the check point without checking-out
• If you plan to leave the checkpoint and go and sleep
somewhere else, check with the Oxfam staff, the operational
time of the checkpoint and take a letter and join the check
point, before the closure time of checkpoint, next time for
check out
Provisions at the Check Points
• All teams are expected to be self sufficient for food and
hydration needs.
• All Check Points will have drinking water, available only for
participants.
• All Check Points will have counters for refreshments. Packed
meals are available for participants who have coupons; Meals
are prepared as per number of coupons only.
• All Check Points will have a medical area for first aid and
physiotherapy help.
• All Check Points will have restrooms (portal loos) for women
and men.
• Check Points 5, 6 and 7 have Sleeping area.
• Changing Rooms for women and men at some checkpoints
Environmental Protocol
• This is a green event and we want to keep it that way.
• ERM, our Environment Partner for the event would conduct
EIA of the event
• The event will generate non-recyclable and recyclable waste
materials.
• Minimize environmental impact by using less plastic bottles
and paper cups. Carry bottles with you which you can keep
refilling at each Check Points. Oxfam will not provide package
bottled water.
• Dustbins will be available at Check Points only. Participants
are requested to discard all wastes including small
confectionery wrappers at the Check Point dustbins only.
• Support Crew requested not to litter on the way and use
reusable materials
What to Expect from the Trail
• It’s a greener and softer trail
• Trail passes through about 30 villages, some uphill and
downhill (CP 2-3 and 9 to Finish Point), lot of tar road
and through fields
• Lot of trail path is on the tar road; watch for vehicles on
the road
Tips for Teams
• Stay together - watch out for each other and walk at the pace
of the slowest member
• Give way to faster walkers - be considerate and take care
when overtaking
• Carry mobile phones - on at least two different networks- all
major networks work well except at CP 1, where you get Idea
network
• Stay on the trail at all times
• Respect local culture and communities
• Wear appropriate clothing / footwear. No specific
recommendations on clothing
• It is advisable to have a walking stick and head torch while
walking at night. While passing through villages watch out for
stray dogs
Medical Tips
• Follow walking plan as per your training plan
• In the meals, we have a heavy breakfast to give you
sufficient food to carry on your walk
• The food is being provided after the recommendation of
a dietician
• Hydration tips - do not over hydrate
• Carry sun screen
• Watch out for injuries- report at checkpoint
• Energy drink- 15-20 min before walking
• Do not lose sleep
Medical Tips
• Walk at your teams ideal pace
• Avoid oily and junk food
• Once at finish line; do not immediately stop- continue for
further 500 metre before finally stopping- flush out lactic
acid
• Most medicines provided are non-injectable
• Enjoy the walk
• Keep Smiling 
Social Media Tips for Teams
• “Check in” to your Facebook account, wherever you get
a mobile network.
• Share lots of photos and videos through FB and Twitter.
• Remember to tag our official Facebook and Twitter
pages.
• Spread your finish point photos through the social media.
Support Crew
• Read the Support Crew Section in the Event Handbook, available at
website
– Download Support Crew Map from the website and carry with you
• Bring steel plate and spoon to eat food, that you can wash and
keep; reusable cups to the checkpoint for electrolyte and hot
drinks for crew and team
• Teams must be self-sufficient
• Be considerate of local residents and animals
• Do not arrive more than half an hour prior to team arrival
• Respect the instructions of volunteer parking marshals
• No trailers, caravans or pets allowed. Smoking is prohibited at
Check Points
• Keep an eye out for fatigue & drive safely
• Support Crew cannot meet team members outside the Check
Points; unless there is an emergency
• Ensure you are valued for your efforts by your team! You may walk
some sections of the trail with your team and cheer them up!
Things to Carry - Individual
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15-20 liter day pack
Sunscreen and Sun glasses
Cap or Head Cover
2 Liters Water bottles (re-usable) or hydra pouch
Electrolyte or ORS
Head Torch with ample batteries
Plastic Bags for carrying garbage /wet clothes
Walking poles if required
Personal Identification and money for emergencies and
food at Check Points
• Energy Food, snacks
Things to Carry – As A Team
• Mobiles phones: At least two per team of different
networks, with chargers
• Spare torch batteries
• Map Brochure
• One First Aid Kit at all times which must include
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Volini or any other painkiller spray
Crepe bandage
Regular bandages- square; triangular; etc
Sterile dressings
Selected Blister treatment/ bandages
Antiseptic ointment
Insect repellant
Other items like needle, scissors, rash powder, prescribed pain
killers as per team requirement
Things to Carry – By Support Crew
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Spare Socks
Spare Shoes
Spare clothing
Warm jackets
Sleeping bags / tents/ thermal blankets
Extra First Aid Kit
Spare torch/ batteries/bulbs / safety pins/ shoe laces etc
Teams food supply if required
Electrolyte replacement
THANKS TO ALL OUR
PARTNERS AND SPONSORS